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  Consent Agenda Item     4. A.    
Regular BOS Meeting
Meeting Date: 03/10/2020  
Submitted For: Tommie Martin Submitted By: Betty Hurst, Contracts Administrator
Department: Finance  
Fiscal Year: FY 2020 Budgeted?: Yes
Contract Dates
Begin & End:
May 24, 2019, - May 23, 2024 Grant?: No
Matching
Requirement?:
No
Fund?: Renewal

Information
Request/Subject
Lease Use Agreement Extension No. 3 for the Pine-Strawberry Horseman's Association.
Background Information
On May 24, 2005, Gila County and the Pine-Strawberry Horseman's Association, a non-profit organization, entered into a Lease Use Agreement whereby the County leased a portion of the Pine County Yard property to the Horseman's Association for use as a horse arena. The original term of the Lease Use Agreement was for a period of five years and it expired on May 23, 2010.

On May 3, 2011, an extension to the Lease Use Agreement was executed to extend the term of the Lease Use Agreement for an additional four years to May 23, 2015, and to increase the family use fee from $20.00 to $25.00 per year.

On June 23, 2015, Lease Use Agreement Extension No. 2 was executed to extend the term of the Lease Use Agreement for an additional four years to May 23, 2019.
Evaluation
The Lease Use Agreement was for a period of five years with the option to extend for a similar period at similar terms should all terms and conditions be faithfully met. The original term of the Lease Use Agreement expired on May 23, 2010.  On May 3, 2011, an extension to the Lease Use Agreement was executed to extend the term of the Lease Use Agreement for an additional four years ending on May 23, 2015, and to increase the family use fee from $20.00 to $25.00 per year.

Lease Use Agreement Extension No. 3 will allow Gila County to exercise the option to renew the term of the Lease Use Agreement from May 24, 2019, to May 23, 2024.
Conclusion
The extension of the Lease Use Agreement will allow the Pine-Strawberry Horseman's Association to continue to use the Pine County Yard property as a horse arena sufficient for horse and livestock events for an additional five-year term.
Recommendation
It is recommended by Supervisor Martin that the Board of Supervisors approve the extension of the Lease Use Agreement with the Pine-Strawberry Horseman's Association for an additional five-year term.
Suggested Motion
Approval of Lease Use Agreement Extension No. 3 between Gila County and the Pine-Strawberry Horseman's Association to extend the term of the Agreement for an additional five years, from May 24, 2019, through May 23, 2024.

Attachments
Lease Use Agreement Extension No. 3
Lease Use Agreement Extension No. 2
Lease Extension-May 2010 to May 2015
Original Lease Agreement

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