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  Regular Agenda Item     3. J.    
Regular BOS Meeting
Meeting Date: 03/10/2020  
Submitted For: Steve Sanders Submitted By: Betty Hurst, Contracts Administrator
Department: Finance  
Fiscal Year: 2020 Budgeted?: Yes
Contract Dates
Begin & End:
03-10-20 to 06-30-20 Grant?: No
Matching
Requirement?:
No
Fund?: Renewal

Information
Request/Subject
Contract Award in Response to Invitation for Bids No. 121919-1 Three New Ford Escape, 4 Door, AWD.
Background Information
The vehicles mentioned in the agenda request will be needed in the fleet in the coming year for the motor pool use. These vehicles would replace vehicles (A-115, A-162, and A-184) and (A-115, A-162, and A-184) will be used as a trade in to prevent increasing the size of the fleet and will be disposed of at auction.

On January 7, 2020, the Gila County Board of Supervisors authorized the newspaper advertisement of Invitation for Bids No. 121919-1-Three New Ford Escape, 4 Door, SWDs. Invitation for Bids No. 121919-1 was advertised in the Arizona Silver Belt newspaper on January 15, 2020, and January 22, 2020. Sealed bids were due on February 6, 2020.
Evaluation
Sealed bids were accepted at the Gila County Finance Department through 11:00 A.M., MST, on February 6, 2020. The Finance Department received competitive bids from three vendors for Invitation for Bids No. 121919-1.

McSpadden Ford met all bid specifications and offered the low bid price at $32,488.29 per vehicle.

The vehicles mentioned in the agenda request will be needed in the fleet in the coming year for the motor pool use. These vehicles would replace vehicles (A-115, A-162, and A-184) and (A-115, A-162, and A-184) will be used as a trade in to prevent increasing the size of the fleet and will be disposed of at auction.
Conclusion
The vehicles that will be purchased with this contract will be used by the motor pool to replace older vehicles.
Recommendation
The Public Works Director recommends that the Board of Supervisors award a contract to McSpadden Ford in the amount of $97,464.87 for the purchase of three new Ford Escape, 4 Door, AWD vehicles as specified in the McSpadden Ford proposal.
Suggested Motion
Information/Discussion/Action to review all bids submitted for Invitation for Bids No. 121919-1 to purchase three new Ford Escape, 4 Door, AWD vehicles; award to the lowest, responsible and qualified bidder; and authorize the Chairman's signature on the award contract for the winning bidder. (Steve Sanders)

Attachments
Contract No. 121919-1
As Read Bid Results
McSpadden Ford-Sealed Bid
Peoria Ford-Sealed Bid
San Tan Ford-Sealed Bid

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