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  Regular Agenda Item     3. I.    
Regular BOS Meeting
Meeting Date: 03/10/2020  
Submitted For: Steve Sanders Submitted By: Betty Hurst, Contracts Administrator
Department: Finance  
Fiscal Year: 2019 Budgeted?: Yes
Contract Dates
Begin & End:
03-10-20 to 06-30-20 Grant?: No
Matching
Requirement?:
No
Fund?: Renewal

Information
Request/Subject
Contract Award in Response to Invitation for Bids No. 121919 - Replacement of One Sheriff's Office Vehicle.
Background Information
The vehicle mentioned in the agenda request will be needed in the fleet in the coming year for the Sheriff's Office Department for Patrol use. This vehicle would replace the unit (B-128) that is costing a lot of money in repairs and fuel and is in excess of 200,000 miles accrued. Vehicle (B-128) will be used as a trade in to prevent increasing the size of the fleet and will be disposed of at auction.

On January 7, 2020, the Gila County Board of Supervisors authorized the newspaper advertisement of Invitation for Bids No. 121919 Replacement of Three Sheriff's Office Patrol Vehicles.

Invitation for Bids No. 121919 was advertised in the Arizona Silver Belt newspaper on January 15, 2020, and January 22, 2020. Sealed bids were due on February 4, 2020.
Evaluation
Sealed bids were accepted at the Gila County Finance Department through 11:00 A.M., MST, on February 4, 2020. The Finance Department received competitive bids from two vendors for Invitation for Bids No. 121919.

McSpadden Ford met all bid specifications and offered the low bid price at $60,336.66 per vehicle.

The vehicle mentioned in the agenda request will be needed in the fleet in the coming year for the Sheriff's Office Department for Patrol use. This vehicle would replace the unit (B-128) that is costing a lot of money in repairs and fuel and is in excess of 200,000 miles accrued. Vehicle (B-128) will be used as a trade in to prevent increasing the size of the fleet and will be disposed of at auction.
Conclusion
The vehicle that will be purchased with this contract will be used by the Sheriff's Office Patrol officers to replace an older vehicle.
Recommendation
The Public Works Director recommends that the Board of Supervisors award a contract to McSpadden Ford in the amount of $60,336.66 for the purchase of one new Ford F250 with installed equipment as outlined in the McSpadden Ford proposal.
Suggested Motion
Information/Discussion/Action to review all bids submitted for Invitation for Bids No. 121919 to purchase one new Ford F250 crew cab, 4x4 pickup truck with installed equipment; award to the lowest, responsible and qualified bidder; and authorize the Chairman's signature on the award contract for the winning bidder. (Steve Sanders)

Attachments
Contract No. 121919
As Read Bid Results
McSpadden Ford-Sealed Bid
Larry H. Miller Ford Mesa-Sealed Bid

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