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Regular Agenda Item 3. L.

Regular BOS Meeting

Meeting Date:	03/10/2020
Submitted For:	Steve Sanders
Submitted By:	Shannon Boyer, Executive Administrative Asst.
Department:	Public Works
Fiscal Year:	2019-2020	Budgeted?:	Yes
Contract Dates Begin & End:	2016-2020	Grant?:	No
Matching Requirement?:	Yes	Fund?:	New

Information

Request/Subject

Adoption of Resolution No. 20-03-03 authorizing the execution of Amendment No. Three to an Intergovernmental Agreement (JPA File No. IGA/JPA 16-0005916-I) with the Arizona Department of Transportation (ADOT) for the bridge replacement project on Colcord Road east of Payson.

Background Information

On September 6, 2016, the Board adopted Resolution No. 16-09-02 authorizing the approval of an Intergovernmental Agreement (IGA/JPA 16-0005916-I) to replace the bridge on Colcord Road over Gordon Canyon east of Payson in Gila County. Gila County paid ADOT $6,054 which was the County's 5.7% match for the scoping and design.

On May 9, 2017, the Board adopted Resolution No. 17-05-01 authorizing the approval of Amendment No. One which added an additional $204,000 of Federal funds for scoping and design. Gila County paid ADOT $12,331, which was the County's 5.7% match for the additional Federal funds toward scoping and design.

On April 16, 2019, the Board adopted Resolution No. 19-04-01 authorizing the approval of Amendment No. Two which moved $65,000 from construction funds to design. This transfer of funds amounted to $61,295 of Federal Funds and $3,705 of local funds.

Gila County recently requested and received $60,260 of Surface Transportation Program (STP) funds from the Central Arizona Governments (CAG) to be used for the construction of the project. The amount of $60,260 along with a local match of $4,740 will replace the $65,000 that was transferred from the construction budget by action of said Amendment No. Two.

Evaluation

The acceptance of the STP funds in the amount of $60,260 from CAG and the agreement to participate with local funds in the amount of $4,740 will reestablish the construction budget back to the amount that was in place prior to said Amendment No. Two.

Conclusion

It is in the best interest of the County to accept the STP funds and contribute a portion of local funds to reestablish an adequate construction budget for the project.

Recommendation

The Public Works Department Director recommends that the Gila County Board of Supervisors adopt Resolution No. 20-03-03 approving Amendment No. Three to an Intergovernmental Agreement (IGA/JPA 16-0005916-I) between the State of Arizona, Department of Transportation, and Gila County for the reestablishment of the construction funds in the amount of $65,000 of which was transferred out to the design budget by acceptance of Amendment No. Two of said Intergovernmental Agreement (IGA/JPA 16-0005916-I).

Suggested Motion

Information/Discussion/Action to adopt Resolution No. 20-03-03 authorizing the execution of Amendment No. Three to an Intergovernmental Agreement (IGA/JPA 16-0005916-I) between Gila County and the State of Arizona, Department of Transportation, which is related to the bridge replacement project on Colcord Road east of Payson. (Steve Sanders)

Attachments
Resolution No. 20-03-03
Amendment No. Three
Amendment No. Two
Amendment No. One
JPA/IGA 16-0005916-I