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ARF- 3030

Regular Agenda Item 4. B.

Regular BOS Meeting

Meeting Date:	03/03/2015
Submitted For:	Jeff Hessenius
Submitted By:	Jeannie Sgroi, Contracts Administrator, Finance Division
Department:	Finance
Fiscal Year:	2015	Budgeted?:	Yes
Contract Dates Begin & End:	3-3-15 to 6-30-15	Grant?:	No
Matching Requirement?:	No	Fund?:	Renewal

Information

Request/Subject

Contract Award for Request For Proposals No. 111714.

Background Information

At the January 20, 2015 Board of Supervisors Regular meeting, the Board of Supervisors authorized the advertisement of Request for Proposals (RFP) No. 111714 for the purchase of one new or used hydraulic tail equipment trailer.

In January 1999, Gila County purchased a 1998 Wallace Lowboy trailer (Gila County equipment number C-18T), to haul heavy equipment to and from various construction project sites. The purchase price was $41,255. The Consolidated Roads Department intends to sell the current haul trailer, equipment number C-18T, and purchase a safer and more efficient equipment hauler.

RFP No. 111714 was advertised in the Arizona Silver Belt on January 28, 2015, and February 4, 2015. Sealed bids were due on February 11, 2015 by 3:00 P.M. MST.

Evaluation

Sealed bids for RFP No. 111714 were accepted in the Gila County Finance Department through 3:00 P.M. MST on Wednesday, February 11, 2015. The Finance Department received four competitive bids from vendors.

Empire Truck & Trailer submitted the lowest price that meets the bid specifications, quoting $75,319.75 for a new Trail King TK80HT.

Conclusion

The current haul trailer owned by Gila County, equipment number C-18T, does not have a tilt bed, which in addition to being a safety issue makes it difficult for one person to load and unload a piece of heavy equipment. A hydraulic tail trailer will lessen the potential of injury to employees and County equipment, as well as be more efficient in hauling equipment to different locations to save time. A hydraulic trail trailer has a gooseneck like drop-deck trailer with an added bonus of a hydraulic flip tail. This flip can be folded out and lowered to the ground for loading equipment and materials. The Consolidated Roads Department intends to sell the current haul trailer, equipment number C-18T, and purchase a safer and more efficient equipment hauler.

Recommendation

The Public Works Division Director and the Finance Division Director recommend that the Board of Supervisors award a contract related to Request for Proposals No. 111714 for the purchase of one new or used hydraulic tail equipment trailer.

Suggested Motion

Information/Discussion/Action to review all bids submitted for Request for Proposals No. 111714 for the purchase of one new or used hydraulic tail equipment trailer; award to the lowest, responsible and qualified bidder; and authorize the Chairman's signature on the award contract for the winning bidder. (Jeff Hessenius and Steve Stratton)

Attachments
Bid Results
Empire Truck and Trailer proposal
Utility Trailer Sales Co. of Arizona proposal
RDO Equipment proposal
Ditch Witch of Arizona proposal
Contract No. 111714-Empire Truck and Trailer
Legal Explanation