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| ARF- 3001 |
Regular Agenda Item 4. C.
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| Regular BOS Meeting |
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| Information |
| Request/Subject |
| Contract No. 013015 with EPS Group for the civil design on the Copper Administration Building. |
| Background Information |
| At the September 30, 2014, Board of Supervisors' Work Session, the Board of Supervisors approved the purchase of a used modular structured building to relocate existing County departments and personnel from private leased offices to County property. The site selected for the modular building was previously used as a maintenance yard and shop. The site will require various improvements and modifications to fulfill its newly designated purpose as an administration building site. A cost analysis-itemized cost sheet was provided to the Board at the September 30, 2014, Work Session, which itemizes site improvements that will need to be performed on the used structure in order to make it a workable environment for County staff. |
| Evaluation |
In order for the site to function as an administration building site, and to ensure the safety of County employees and the public, the services of a civil engineer will be required to design various site improvements. The civil engineer will design an overall site plan which will include grading, drainage, parking, ADA compliant accesses to the building, sidewalks, stairs, privacy walls, and slope protection.
A site plan is critical for planning the project, permitting the project, and constructing the project. The design for grading, drainage and parking is critical since the intended use of the site has changed from its former use. The design for ADA compliant entrances into the building, sidewalks, and stairs will ensure compliance with applicable laws and provide connectivity to other County offices. The design of the privacy walls will provide increased safety for County employees and the public and also provide separation of the 911 building from the general public. The design for slope protection will decrease future maintenance costs by preventing erosion of slopes.
A Request for Qualifications (RFQ) was developed which outlined the items needing to be designed. The RFQ contained a written description of what was needed, various exhibits (maps, drawings, details, etc.), and a scoring criterion by which the firms would be selected. Once the RFQ was prepared, staff selected three firms, held a project walk through meeting, and distributed the RFQ at the walk through. The three firms selected were: Stantec Consulting, Tetra Tech, Inc., and EPS Group. RFQ responses were submitted to Gila County by Tetra Tech, Inc. and EPS Group. Staff reviewed the two responses received, and scored each response based on the criterion provided in the RFQ. Out of a possible 100 points, Tetra Tech, Inc. scored an average of 94.5, and EPS Group scored an average of 99.5. Based on the scoring criterion, EPS Group was selected to enter into negotiations. After multiple revisions during negotiations, staff believes an agreement has been reached that is appropriate for the services to be provided and the current circumstances. |
| Conclusion |
| The principal goal of the Public Works Division is to complete the new Copper Administration Building, so it can be occupied by its intended County staff. The services provided by EPS Group will play a critical role in completing this goal. |
| Recommendation |
| Gila County Public Works Division Director, Steve Stratton, recommends that the Board approve Contract No. 013015 with EPS Group in an amount not to exceed $49,966.85 to provide the civil engineering design for the Copper Administration Building. |
| Suggested Motion |
| Information/Discussion/Action to approve Contract No. 013015 with EPS Group to provide civil engineering design for the Copper Administration Building in an amount not to exceed $49,966.85 without prior written approval of the County. (Jeff Hessenius and Steve Stratton) |
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