Agenda

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ARF- 7868

2. C.

Work Session

Meeting Date:	02/28/2023
Submitted For:	Maryn Belling
Submitted By:	James Menlove, County Manager/County Clerk of the Board
Department:	County Manager

Information

Request/Subject

Discussion on revising Policy No. BOS-FIN-113 - Procurement

Background Information

Gila County Policy No. BOS-FIN-113 was adopted on November 20, 2018, and last revised on November 15, 2022.

The revisions that the staff is requesting at this time are as follows:

Gila County Policy No. BOS-FIN-113.2.c. states that a "County credit card" may be used "as payment method" for purchases up to $100,000.

Gila County Policy No. BOS-FIN-113.11.a. states that a "Contract Awards shall be made by the County Manager or designee."

Gila County Policy No. BOS-FIN-113.11.a. states "Contract Awards shall be made by the County manager or designee for those under $50,000, or if above $50,000 by the Board, ..."

Gila County Policy No. BOS-FIN-113.8.11.i. states "Each month a report will be compiled by the Finance Department for contracts signed by the County Manager under $50,000.00..."

Evaluation

N/A

Conclusion

N/A

Recommendation

Staff recommends the adoption of the revised Policy No. BOS FIN-113 - Procurement with the following changes.

Gila County Policy No. BOS-FIN-113.2.C - Eliminate "may use County credit card as payment method."

Gila County Policy No. BOS-FIN-113.11.a. - Amend the policy to read "Awards may be made by the County Manager ..."

As written Policy No. BOS-FIN-113.8.11.a. - Amend the policy to read "Awards may be made by the County Manager for contracts of $100,000 or less, to the responsible offeror whose proposal is determined in writing to be the most advantageous to the County taking into consideration price and the other evaluation criteria set forth in the request for proposals."

As written Policy No. BOS-FIN-113.8.11.i. - Amend the statement to read as "Each month a report will be compiled by the Finance Department of contracts $100,000 or less signed by the County Manager and presented to the Board on the consent agenda in the following month regularly scheduled Board meeting."

Suggested Motion

Information/Discussion regarding revised Policy No. BOS-FIN-113 - Procurement. (James Menlove)

Attachments
BOS-FIN-113 - Procurement Policy (Redline)