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Regular Agenda Item 4. A.

Regular BOS Meeting

Meeting Date:	02/21/2023
Submitted For:	Mary Navarro	Submitted By:	Betty Hurst, Contracts Administrator
Department:	Justice Court-Globe Regional
Fiscal Year:	2023	Budgeted?:	Yes
Contract Dates Begin & End:	06-30-23	Grant?:	No
Matching Requirement?:	No	Fund?:	Renewal

Information

Request/Subject

Approval of Service Agreement No. 122122 - Globe Regional Court Hearing Room AV Upgrade-Live Streaming Upgrade

Background Information

The Justice Court will have the ability to conduct hearings/trials through ZOOM and have the ability to live stream for the public to view the proceedings without having to appear. This would apply to Civil Division only at this time. Digital Evidence R-18-008 Local court implementation of remote court proceedings will need to account for both public access to court proceedings and how to address limitations on access to certain types of court proceedings. Arizona Supreme Court Administrative Orders Authorizing Limitation of Court Operations During a Public Health Emergency have addressed public access to remote court proceedings, providing that "when court proceedings are not held in-person or the public is limited from attending in-person proceedings, the presiding superior court judge shall provide public access by video or audio to civil criminal court proceedings typically open to the public to maximize the public's ability to observe court proceedings to the extent logistically possible. The presiding superior court judge or single judge of a limited jurisdiction court should make video or audio proceedings, excluding small claims cases, available to the public to the greatest extent possible" A.O. 2021-87 A02021-142 and (Administrative Order No. 2016-129), the Administrative Office of the Courts (AOC) is implementing a statewide web-based digital evidence portal (Portal). Due to the increase in digital evidence, the need to be able to store, retrieve, and display this digital evidence in the future, and the large number of courts conducting virtual hearings, a digital evidence portal is not only an innovation but is now a critically important tool for courts.

Evaluation

The administrative orders mentioned above will promote access to the courts proceedings.

Conclusion

The Globe Regional Justice Court would like to contract with Conference Technologies, Inc. to upgrade the AV Systems for the main courtroom to meet the demand for public access to the courts proceedings.

Recommendation

The Globe Regional Justice Court recommends that the Board of Supervisors approve Service Agreement No. 122122 with Conference Technologies, Inc. in the amount of $69,330.83 to upgrade the AV Systems for the main courtroom to meet the demand of public access to the courts proceedings.

Suggested Motion

Information/Discussion/Action to approve Service Agreement No. 122122 with Conference Technologies, Inc. in the amount of $69,330.83 to upgrade the AV Systems for the main courtroom to meet the demand for public access to the courts proceedings. (Jordan Reardon)

Attachments
Service Agreement No. 122122
Attachment A