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Presentation 2. B.
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| Regular BOS Meeting |
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| Information |
| Request/Subject |
| Presentation of Gila County General Fund financial data as it compares to the fiscal year 2023 Gila County Budget and fiscal years 2022, 2021, & 2020 year-to-date performance. |
| Background Information |
At the request of the Gila County Board of Supervisors' Chairman and Members, the Finance Department has analyzed the year-to-date performance of both revenues and expenditures as compared to the 2023 Fiscal Year Budget.
This report contains General Fund fiscal data as of December 31, 2022. Throughout the year, the Finance Department prepares reports to compare Gila County's income and expenses to the adopted budget. This information is provided for both the Board of Supervisors and the general public to strengthen our communication and transparency efforts.
We welcome feedback to improve the usefulness of the information. As we continue to make improvements in software compatibility, we anticipate being able to provide more timely data comparisons. In addition, at the request of Chairman Cline, Vice-Chair Christensen, and Supervisor Humphrey, we maintain these reports for future inclusion in the FY 2024 Budget Book. |
| Evaluation |
Monthly Review Process- Monthly the Budget Manager reviews the Countywide Budget Performance Report for both revenues and expenses. By systematically evaluating each fund for its progress toward annual revenue and expenditure targets, Finance is able to communicate well with departmental leaders and keep notes for improving the preparation of future years' budgets. When extraordinary items arise, or department leaders have concerns about upcoming expenditures or revenues, Finance works with departments and with the County Manager as appropriate to ameliorate concerns, advocate strategically, and provide insight on past decisions to ensure the vision for the current year's budget remains in focus.
Ongoing Communication- This approach extends beyond monthly Budget Performance Report review and includes: contract request assessments, repair maintenance discussions, and providing full-service communication about where items were budgeted so that we're consistent. In addition, working with departments to understand the timing of reimbursable grant-funded programs allows us to strategically plan for year-end receivables and cash balances. |
| Conclusion |
December 2022 Year-to-Date Fiscal Year 2023 Summary
General Fund Revenue:
At the end of December 2022, Gila County’s General Fund Revenues were at 70% of the annual budget compared to a 6-month target of 50%. In total, Fiscal Year 2023 year-to-date revenues are $6,748,970.38 more than the same time in 2022. $6,000,000 of which is due to the LATCF Funding received.
The remaining year-over-year increase is attributable to:
| Property Taxes |
143,479.13 |
| Excise Tax |
141,37115 |
| Non-Business Licenses & Permits |
125,107.60 |
| State Grants |
252,133.69 |
General Fund Expenditure:
General Fund Expenditures including Encumbrances at 12/31/2022 are 57% of the budget compared to a 50% YTD target and $6,650,501.53 higher than 12/31/2021. The amount attributable to encumbrances is $3,009,591.34.
The remaining year-over-year increase is attributable to:
| Salaries & Employee Related Expenses |
2,590,264.85 |
| Aid to Other Governments |
324,270.44 |
| Travel & Transport |
329,707.10 |
| Support & Care of Persons |
488,154.44 |
Gila County general fund departments continue to align with the Gila County Strategic Plan priorities including Responsible Resource Management, Robust Communication, and Safety. |
| Recommendation |
| Presentation of December 31, 2022, Gila County financial data as it compares to the fiscal year 2023 Gila County Budget and fiscal years 2022, 2021, and 2020 year-to-date performance. |
| Suggested Motion |
| Presentation of December 31, 2022, Gila County financial data as it compares to the fiscal year 2023 Gila County Budget and fiscal years 2022, 2021, and 2020 year-to-date performance. (Maryn Belling) |
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