Print Back to Calendar Return
  Regular Agenda Item     3. I.    
Regular BOS Meeting
Meeting Date: 02/04/2020  
Submitted For: Mary Springer Submitted By: Mary Springer, Finance Director
Department: Finance  
Fiscal Year: FY20-21 Budgeted?: Yes
Contract Dates
Begin & End:
02/04/2020 - 06/30/2021 Grant?: No
Matching
Requirement?:
No
Fund?: New

Information
Request/Subject
Professional Services Contract No. 020120-Federal Relations Services with Bose Public Affairs Group.
Background Information
On May 12, 2009, the Gila County Board of Supervisors approved Professional Services Contract No. 042109-PSC between Gila County and Bose Public Affairs Group (BPAG) to provide government relations services for the support of development and execution of county federal programs and projects in the monthly amount of $6,500 and in effect until June 30, 2011. On June 7, 2011, the Gila County Board of Supervisors approved the First Amendment to Professional Services Contract No. 042109-PSC with BPAG, which extended the term of the contract from July 1, 2011, to June 30, 2013.  Staff began working on amendments to the contract before its expiration. It has been determined that a new contract would be more appropriate because of the June 30, 2013, end date.  On July 16, 2013, the Board approved Professional Services Contract No. 070113 with BPAG to continue providing lobbying and consulting services at the federal government level to Gila County at the rate of $6,500 per month, effective July 16, 2013, through June 30, 2014.  On November 18, 2014, the Board approved Professional Services Contract No. 103114 between Gila County and Bose Public Affairs Group (BPAG) to provide government relations services for the support of development and execution of county federal programs and projects.  The contract amount was issued as a not to exceed, without prior written approval from the County, amount of $50,000, for a contract term of November 18, 2014 to November 17, 2015, with the option to renew for two additional one-year periods. On August 17, 2015, the Board authorized an increase of $29,645 to the contract amount, which was the amount, excluding expenses, that BPAG had estimated their projected services would be through their contract end date of November 17, 2015.  The increase made a new total contract amount of $79,645 for the contract term of November 18, 2014 to November 17, 2015. On October 20, 2015, the Board approved Amendment No. 1 to Professional Services Contract No. 103114 to extend the term of the contract from November 18, 2015 to November 17, 2016; and to increase the contract amount from $50,000 to $75,000, to be expensed if needed and as requested. On December 6, 2016, the Board approved Professional Services Contract No. 071014-2 with BPAG to provide consulting and lobbying services for Gila County at the federal government level in a not to exceed amount of $75,000 for the period November 17, 2016, to November 18, 2020.  (Note:  The contract was dated December 6, 2016, at which time the BOS Chairman and other County staff signed it, so it would be in effect until December 5, 2020.) On February 19, 2019, Professional Services Contract No. 013019 was presented to the Board for services provided by BPAG to be on a monthly retainer fee of $7,000 instead of an hourly rate for a total of $84,000 plus up to $4,000 annually for approved expenses.  After discussion, the Board tabled the agenda item and opted to continue operating with BPAG under the current Professional Services Contract No. 071014-2 which expires on November 18, 2020.  It has been determined that a new contract would be more appropriate and payment for service should be on a monthly retainer fee of $7,000 instead of an hourly rate.  The requested contract amount is an annual retainer fee of $84,000 with an additional $4,000 travel allowance if travel is necessary and approved during the course of the contract.
Evaluation
Contract No. 020120 is a new contract which supersedes Contract No. 071014-2. Services: The County hereby retains BPAG to perform certain services intended to strengthen Gila County's relationship with members of the U.S. House and Senate, and with various Federal Agencies including but not limited to: U.S. Forest Service, Environmental Protection Agency, U.S. Fish and Wildlife, Federal Emergency Management Agency, Department of Agriculture, and Bureau of Land Management. BPAG will work with the Board of Supervisors and staff to develop the County's Federal Relations Program to meet the needs of the citizens of the County. 
Conclusion
The new Professional Services Contract No. 020120 with Bose Public Affairs Group will terminate the existing contract 071014-2 and will provide a better value allowing unlimited access instead of an hourly fee for Gila County by paying a retainer fee of $7,000 monthly ($84,000 annually) plus travel not to exceed $4,000, if required and approved and will continue to have a qualified partner representing Gila County's interests at the federal government level.
Recommendation
Staff recommends that the Board of Supervisors approve Professional Services Contract No. 020120 with Bose Public Affairs Group in the amount of $84,000 plus approved travel related expenses not to exceed $4,000 to continue to provide lobbying and consulting services at the federal government level to Gila County, which cancels existing Contract No. 071014-2.
Suggested Motion
Information/Discussion/Action to approve Professional Services Contract No. 020120 with Bose Public Affairs Group, which will terminate Contract No. 071014-2 to continue providing lobbying and consulting services at the federal government level to Gila County in the amount of $84,000 per year (at a rate of $7,000 per month) plus up to $4,000 in travel related expenses, effective February 1, 2020, through June 30, 2021. (Mary Springer)

Attachments
Professional Services Contract No. 020120-BPAG
Contract 071014-2
Amendment No. 1 to Contract No. 103114
Contract 103114-Bose
Contract 070113 BPAG
Amendment No. 1 to Contract No. 042109
Contract No. 042109

AgendaQuick©2005 - 2024 Destiny Software Inc., All Rights Reserved