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Regular Agenda Item 3. A.

Regular BOS Meeting

Meeting Date:	02/04/2020
Submitted For:	Adam Shepherd	Submitted By:	Debra Williams, 911 Coordinator
Department:	Sheriff's Office
Fiscal Year:	FY2021	Budgeted?:	Yes
Contract Dates Begin & End:	07/01/2020 through 06/30/2021	Grant?:	Yes
Matching Requirement?:	No	Fund?:	Renewal

Information

Request/Subject

Annual Arizona 9-1-1 Program Grant Application to Support FY2021 Gila 9-1-1 Network Operations

Background Information

Per the attached Arizona Department of Administration (ADOA), Office of Grants and Federal Resources, Notice of Funding Availability (NOFA) for fiscal year 2021, the System Administrator is responsible to apply for funding on behalf of all Public Safety Answering Points (PSAPs) within the 9-1-1 System. The Gila 9-1-1 Systems consists of the Gila County Sheriff's Office PSAP and the Payson Police Department PSAP. A Memorandum of Understanding or Intergovernmental Agreement (IGA) for funding management is required between the administrating agency and all PSAPs. The IGA between Gila County and the Town of Payson is undergoing minor revisions. Once completed, it will be presented to the Gila County Board of Supervisors and the Payson Town Council prior to June 30, 2020, as required by the NOFA.

In a change from past years, in addition to requesting funding for the 9-1-1 ESInet infrastructure, the State 9-1-1 program office is taking into consideration requests for qualified expenses that support other PSAP operations. These expenses are listed on the attached BOSDraftBudget.pdf spreadsheet as NEW.

Evaluation

The baseline operational request totals $202,001; new qualified expenses total $123,417. Total grant application amount is $325,418. Funding for PSAP personnel is not provided by this grant.

The application requires the following information for each PSAP:

Scope of Work: Specific Project Request(s).
Collaborative Elements and Partners: Sustainability Plan; Evaluation Plan.
Budget Module and Narrative.

The electronic grant application is in progress but is not completed as of this date. Submission date is no later than February 14, 2020. Should this request be approved, a copy of the final application will be submitted to the Clerk of the Board of Supervisors by that date.

Conclusion

Without these grant funds, the Gila County Sheriff's Office and the Payson Police Department PSAPs would need to request annual budget funding to support the 9-1-1 ESInet and other public safety communication services from alternate sources.

Recommendation

Gila County Sheriff J. Adam Shepherd recommends that the Board of Supervisors authorize the electronic submission of a grant application in the amount of $325,418 for the Annual Arizona 9-1-1 Program Grant Application to support FY2021 Gila 9-1-1 Network Operations to meet the grant application deadline of February 14, 2020.

Suggested Motion

Information/Discussion/Action to authorize the Sheriff's Office electronic submission of the annual Arizona 9-1-1 Grant Program Application to the Arizona Department of Administration, Office of Grants and Federal Resources in the amount of $325,418 to support FY2021 Gila 9-1-1 Network Operations. (Debra Williams)

Attachments
ADOA-NOFA
FY2021 Budget Draft