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  Regular Agenda Item     2. D.    
Regular BOS Meeting
Meeting Date: 02/19/2019  
Submitted For: Steve Sanders Submitted By: Betty Hurst, Contracts Administrator
Department: Finance  
Fiscal Year: 2019 Budgeted?: Yes
Contract Dates
Begin & End:
02-19-19 to 06-01-19 Grant?: No
Matching
Requirement?:
No
Fund?: Renewal

Information
Request/Subject
Contract Award in Response to Invitation for Bids No. 111518-Purchase of Three (3) New Ford Expedition SSVs
Background Information
On December 4, 2018, the Gila County Board of Supervisors authorized the newspaper advertisement of Invitation for Bids No. 111518 for the purchase of three (3) New Ford Expedition SSVs.

Invitation for Bids No. 111518 was advertised in the Payson Roundup newspaper on December 11, 2018, and December 25, 2018. All sealed bids were due on January 15, 2019.
Evaluation
Sealed bids were accepted at the Gila County Finance Department through 3:00 P.M., MST, on January 15, 2019. The Finance Department received competitive bids from two vendors for Invitation for Bids No. 111518.

McSpadden Ford met all bid specifications and offered the low bid price at $56,203.04 per vehicle.

The vehicles mentioned in the agenda request will be needed in the fleet in the coming year for the Sheriff’s Office detective use.  These vehicles would replace units B-134 2003 Chevrolet Tahoe 4x4 with 219,445 miles, B-119 2001 Chevrolet Tahoe 4x4 with 247,190 miles, and B-136 2004 Chevrolet Tahoe 4x4 with 142,594 miles that is costing a lot of money in repairs and fuel. Vehicles B-134, B-119 and B-136 will be used as a “trade in” to prevent increasing the size of the fleet and will be disposed of at auction.
Conclusion
The vehicles that will be purchased from this contract request will be assigned to the Sheriff’s Office for detective use.
Recommendation
The Public Works Director recommends that the Board of Supervisors award a contract related to Invitation for Bids No. 111518 for the purchase of three (3) new Ford Expedition SSV units with all of the equipment installed except radios for the Sheriff’s Office as outlined in the McSpadden Ford proposal.  The Sheriff’s Office will pay for all three (3) vehicles with grant funds.
Suggested Motion
Information/Discussion/Action to review all bids submitted for Invitation for Bids No. 111518 to purchase three (3) new Ford Expedition SSVs; award to the lowest, responsible and qualified bidder; and authorize the Chairman's signature on the award contract for the winning bidder. (Steve Sanders)

Attachments
Contract No. 111518 with McSpadden Ford
As Read Bid Results
McSpadden Ford-Sealed Bid
Tate's Motor-Sealed Bid

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