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Consent Agenda Item 3. F.

Regular BOS Meeting

Meeting Date:	02/19/2019
Submitted For:	Steve Sanders	Submitted By:	Betty Hurst, Contracts Administrator
Department:	Finance
Fiscal Year:	2019	Budgeted?:	Yes
Contract Dates Begin & End:	02-20-18 TO 06-30-19	Grant?:	No
Matching Requirement?:	No	Fund?:	Renewal

Information

Request/Subject

Approval of Amendment No. 1 to Professional Engineering Services Contract No. ADSPO17-00006796 with Woodson Engineering

Background Information

On February 20, 2018, the Board of Supervisors approved entering into a contract with Woodson Engineering for the design of roadway improvements for Baker Ranch Road in Young, Arizona. This contract had specific tasks associated with it and are referenced in detail in the proposal from Woodson Engineering dated January 26, 2018, which is part of said contract. The contract amount was for $62,185. The purchase order created for said contract expired on December 31, 2018.

Evaluation

Woodson Engineering has completed its design tasks up to this point in time. The Baker Ranch Road Improvement Project is currently under construction. Task 3 of the Woodson Engineering proposal is for post design services. Gila County Public Works Department staff recommends leaving the contract open should the need arise for post design services.

Conclusion

Extension of the contract time to reflect an end date of June 30, 2019, should allow ample time to complete the improvement project and thus any further need for post design services.

Recommendation

The Public Works Department Director recommends that the Board of Supervisors approve Amendment No. 1 to revise the contract time to reflect an end date of June 30, 2019. The contract amount of $62,185 will remain the same.

Suggested Motion

Approval of Amendment No. 1 to Professional Engineering Services Contract No. ADSP017-00006796 with Woodson Engineering which extends the contract time to reflect an end date of June 30, 2019, with the contract amount of $62,185 remaining the same.

Attachments
Amendment No. 1 to Contract Agreement ADSPO17-00006796
Contract No. ADSPO17-00006796