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Regular Agenda Item 3. I.
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| Regular BOS Meeting |
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| Information |
| Request/Subject |
| Amendment No. 1 to Professional Services Contract 012021-1 with Canyon Country Design, Inc. and Amendment No. 1 to Professional Services Contract No. 012021-2 with GH2 Architects for On-Call Design. |
| Background Information |
On May 4, 2021, the Board of Supervisors awarded two contracts; Contract No. 012021-1 with Canyon Country Design, Inc. and Contract No. 012021-2 with GH2 Architects to provide On-Call Design Services for the period beginning May 4, 2021, to May 3, 2022. The original contracts were executed for a not to exceed without-written authorization amount of $100,000.
Gila County has had several design projects for building remodels and construction in the past several years. To ensure that small remodel projects remain on schedule; staff would prefer to engage at least two firms for these remodel projects. The total design cost of each contract will be no more than $100,000 per project.
Having two companies on call, scheduling time constraints will be the only other consideration. By renewing these contracts; it is anticipated that projects will stay on schedule. The following information which has been copied from May 4, 2021, staff report is to fully explain this item in its entirety.
Gila County has had several design projects for building remodels and construction in the past several years. In order to ensure that small remodel projects remain on schedule, staff would prefer to engage at least two firms for these remodel projects. The total design costs will be no more than $100,000 per project. Out of five firms that answered Request for Qualifications No. 012021, 2 companies were chosen. Per A.R.S. § 41-2581, the Procurement Department was asked to help negotiate each company's hourly costs for professional services. With the two companies on call, scheduling time constraints will be the only other consideration. By entering into a contract with each of these companies, it is anticipated that projects will stay on schedule. |
| Evaluation |
Amendment No. 1 to Professional Services Contract No. 012021-1 with Canyon Country Design, Inc. and Amendment No. 1 to Professional Services Contract No. 012021-2 with GH2 Architects extends the term of the contracts for an additional one-year term from May 4, 2022, to May 3, 2023.
Each contract amount shall not exceed $100,000 per year. Staff does not anticipate that either company will reach that threshold with the current list of planned projects. |
| Conclusion |
Facilities Management wishes to execute Amendment No. 1 to Professional Services Contract No. 012021-1 with Canyon Country Design, Inc. and Amendment No. 1 to Professional Services Contract No. 012021-2 with GH2 Architects.
Having more than one on-call design/architectural company on a contract will enable staff to have professional concepts and drawings readily available for remodeling or construction. This should speed up the process for future remodeling and/or building projects. The companies were chosen and the contracts that the staff is seeking to amend/renew are Canyon Country Design, Inc., and GH2 Architects.
Each contract would have a “not to exceed” contract amount of $100,000 per year. Each contract is for a period of 1 year and may be renewed for four additional one-year periods at the discretion of the Board. |
| Recommendation |
| Facilities Management staff recommends approving Amendment No. 1 to Professional Services Contract No. 012021-1 with Canyon Country Design, Inc. and Amendment No. 1 to Professional Services Contract No. 012021-2 with GH2 Architects to extend the term of the contract for an additional year, from May 4, 2022, to May 3, 2023. |
| Suggested Motion |
| Information/Discussion/Action to approve Amendment No. 1 to Professional Services Contract No. 012021-1 with Canyon Country Design, Inc. and Amendment No. 1 to Professional Services Contract No. 012021-2 with GH2 Architects with a not to exceed amount of $100,000 per year per contract for on-call services. (Khristina Knox) |
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