Agenda

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Regular Agenda Item 3. A.

Regular BOS Meeting

Meeting Date:	11/01/2022
Submitted By:	Jacque Sanders, Deputy County Manager/Librarian
Department:	Administration Services

Information

Request/Subject

Presentation of Draft Policy LBD-PUB-002 - Gila County Library District Internet Acceptable Use and Draft Policy LBD-PUB-003 - Gila County Library District Collection Development for review and discussion.

Background Information

These two policies have been developed to address needed updates in policies for the Gila County Library District.

Policy No. LBD-PUB-002 - Internet Acceptable Use revises the Acceptable Use Policy for the Internet that was adopted by the Board on November 2, 1999. Libraries and Schools are required to have an Internet Acceptable Use Policy that addresses filtering capabilities to comply with the Children's Internet Protection Act (CIPA) which is required for entities to receive federal E-Rate funds.

Policy No. LBD-PUB-003 - Collection Development has not been previously adopted for the Library District. In past years, the Library District only provided a limited Large Print collection on a rotating basis to supplement the Affiliate Library collections. In recent years, the Library District has expanded the county collection to include digital materials (e-books and e-audio), e-resources and databases, and children's books. In addition, for the past three years, Gila County Library District (GCLD) has been operating the Hayden Public Library on an interim basis as a branch of the GCLD. Because of these changes, it is time for the GCLD to adopt a Collection Development policy.

These are being presented as a first read for discussion. They will be presented separately for action at the following meeting.

Evaluation

The purpose of Policy No. LBD-PUB-002 - Internet Acceptable Use policy is to set forth the conditions of use and responsibilities for public access to the Library's computers and Internet services and to outline the consequences for inappropriate or illegal use of the Library computers and Internet networks. This policy speaks to the public's use and will apply to all public libraries in Gila County that connect to the Internet that is provided by the Gila County Library District. LBD-001 was adopted on April 2, 2019, and covers staff and volunteer usage of computer resources.

The purpose of Policy No. LBD-PUB-003 - Collection Development policy is to guide staff and inform the public of the principles upon which collection development management decisions are based, to set forth the standards and requirements for the selection of library materials, and to establish a collection of works that meet the cultural, informational, educational and recreational needs of the residents of Gila County. The policy covers audiences, criteria for selection, collection maintenance, responsibility, cooperative relationships, parental responsibilities, recommendations, reconsideration, and gifts and donations. This policy applies to the Gila County Library District and its collections both physical and digital and any libraries under the management of GCLD. Affiliate libraries may choose to adopt and utilize this policy.

Conclusion

It is necessary to update and revise the Internet Acceptable Use Policy to remain in compliance with the Children's Internet Protection Act (CIPA) and update the applicable statutory references. It is necessary for the GCLD to have a complete Collection Development Policy since the Library District now has Collections that need to be managed.

Recommendation

This item is solely to review and discuss the proposed policies. These two policies will be presented for approval at a later meeting.

Suggested Motion

(Motion to adjourn as the Gila County Board of Supervisors and convene as the Gila County Library District Board of Directors) Information/ Discussion and review of Draft Policy No. LBD-PUB-002 - Gila County Library District Internet Acceptable Use and Draft Policy No. LBD-PUB-003 - Gila County Library District Collection Development. (Jacque Sanders) (Motion to adjourn as the Gila County Library District Board of Directors and reconvene as the Gila County Board of Supervisors.)

Attachments
Draft LBD-PUB-002 Internet Acceptable Use
Draft LBD-PUB-003 Collection Development
Acceptable Use Policy 1999