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  Regular Agenda Item     3. G.    
Regular BOS Meeting
Meeting Date: 11/01/2022  
Submitted For: Steve Sanders Submitted By: Betty Hurst, Contracts Administrator
Department: Public Works Division: Fleet
Fiscal Year: 2023 Budgeted?: Yes
Contract Dates
Begin & End:
11-01-22 to 06-30-23 Grant?: No
Matching
Requirement?:
No
Fund?: Renewal

Information
Request/Subject
Ratify an order for the purchase of Three (3) New 2023 Chevrolet Tahoe 4x4, 4 Door Commercial SSV’s, with outfitting for Sheriff’s Office K-9 use, funded using General Funds, from Courtesy Automotive using State Contract No. CTR059315.
Background Information
It is the intent of this request to ratify the approval for the purchase of Three (3) New 2023 Chevrolet Tahoe 4x4, 4 Door Commercial SSV’s, with outfitting for Sheriff’s Office K-9 use, using General Funds, from Courtesy Automotive using State Contract No. CTR059315.

On January 4, 2022, advertisement Bid No. 120721 was approved for solicitation. The bids were advertised on January 12, 2022, and January 18, 2022, and due to no availability, we didn’t get any responses on the bid due date of February 2, 2022. The upcoming and very short window to order this type of vehicle didn’t allow us another opportunity to re-bid so we asked one of the vendors if there was a state cooperative contract we could use. They affirmed the contract number for a 2023 Chevrolet Tahoe 4x4 described in the solicitation.
Evaluation
The vehicles mentioned in the agenda request will be needed in the fleet in the coming year for Sheriff’s Office K-9 use. These vehicles would replace units B-133, B-137, and B-172 that is costing a lot of money in repairs and fuel and/or exceed two or more requirements for vehicle replacement as supported by Agile Fleet Data and current General Services Fleet Division Vehicle Replacement Plan Data. Vehicles B-133, B-137, and B-172 will be disposed of at auction to prevent increasing the size of the fleet.
Conclusion
The ratification of the order will allow the purchase of three (3) 2023 Tahoe's for the Sheriff’s Office to be used as K-9 vehicles.
Recommendation
The Public Works Department Director recommends that the Board of Supervisors approve the ratification of an order with Courtesy Automotive using State Contract No. CTR059315 for the purchase of Three (3) New 2023 Chevrolet Tahoe 4x4 4 Door Commercial SSV’s with installed equipment as outlined in the original solicitation.
Suggested Motion
Information/Discussion/Action to ratify the order for Courtesy Automotive using State Contract No. CTR059315 in the amount of $203,444.07 for the purchase of Three (3) New 2023 Chevrolet Tahoe 4x4 4 Door Commercial SSV’s with installed equipment as outlined in the original solicitation. (David LaForge)

Attachments
Contract Agreement CTR059315
CTR059315_Contract_Documents

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