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Regular Agenda Item 3. C.

Regular BOS Meeting

Meeting Date:	11/01/2022
Submitted For:	Steve Sanders	Submitted By:	Betty Hurst, Contracts Administrator
Department:	Public Works	Division:	Auto Shop
Fiscal Year:	2023	Budgeted?:	Yes
Contract Dates Begin & End:	11-01-22 to 06-30-23	Grant?:	No
Matching Requirement?:	No	Fund?:	Renewal

Information

Request/Subject

Approval to use State Contract No. CTR059323 with San Tan Ford Partners for the Purchase of One (1) New Ford F-550 Super Cab 4x4 Chassis Cab With 11" Steel Crane Body.

Background Information

Due to time constraints and a short ordering window, the use of Contract CTR059323 from San Tan Partners LLC. would allow The Gila County General Services the ability to purchase One (1) New Ford F-550 Super Cab 4x4 Chassis Cab With an 11’ Steel Crane Body without missing the short order window and would allow the purchase of the new vehicle during this fiscal year.

Evaluation

The vehicle mentioned in the agenda request will be needed for the Gila County General Services Globe Shop to be a better-suited and equipped vehicle to use for field repairs as well as making for a more effective emergency response vehicle. We would be replacing C-083 a 2001 Dodge 1 Ton Flatbed which is 21 years of age with 55k miles. With the low mileage, C-083 will be re-purposed to the Buckhead Mesa Landfill, and B-028 a 2002 Chevrolet ½ Ton 4x4 Pickup with 120k will be turned in and sold at auction to prevent increasing the size of the fleet.

Conclusion

The vehicle that will be purchased with this cooperative contract will be used by the Gila County General Services shop in the Globe Location and would replace an older vehicle that has far exceeded one requirement and is close to meeting other requirements of the Gila County vehicle replacement plan.

Recommendation

The Public Works Department Director recommends that the Board of Supervisors approve the Arizona State Contract No. CTR059323 with San Tan Ford Partners LLC in the amount of $171,807.86 for the purchase of One (1) New 2023 Ford F-550 Super Duty XL 4x4 Chassis Cab With 11’ Steel Crane Body as outlined in the specifications.

Suggested Motion

Information/Discussion/Action to approve the use of Arizona State Procurement Office Contract No. CTR059323 with San Tan Ford Partners LLC to purchase One (1) New 2023 Ford F-550 Super Duty XL 4x4 Chassis Cab With 11’ Steel Crane Body as outlined in the specifications in the amount of $171,807.86. (David LaForge)

Attachments
Contract Agreement CTR059323
State Contract_San Tan_CTR059323_Contract_Documents