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Presentation 2. B.

Regular BOS Meeting

Meeting Date:	11/01/2022
Submitted For:	Maryn Belling	Submitted By:	Maryn Belling, Finance Director
Department:	Finance

Information

Request/Subject

Presentation of Gila County General Fund financial data as it compares to the fiscal year 2023 Gila County Budget and prior years' performance.

Background Information

At the request of the Gila County Board of Supervisors' Chairman and Members, the Finance Department has analyzed the year-to-date performance of both revenues and expenditures as compared to the 2023 Fiscal Year Budget.

This report contains General Fund fiscal data as of September 30, 2022. Throughout the year, the Finance Department prepares reports to compare Gila County's income and expenses to the adopted budget. This information is provided for both the Board of Supervisors and the general public to strengthen our communication and transparency efforts.

We welcome feedback to improve the usefulness of the information. As we continue to make improvements in software compatibility, we anticipate being able to provide more timely data comparisons. In addition, at the request of Chairman Cline and Member Supervisors Humphrey and Christensen, we maintain these reports for future inclusion in the FY 2024 Budget Book.

Evaluation

Monthly Review Process
Monthly the Budget Manager reviews the Countywide Budget Performance Report for both revenues and expenses. By systematically evaluating each fund for its progress toward annual revenue and expenditure targets, Finance is able to communicate well with departmental leaders and keep notes for improving the preparation of future years' budgets. When extraordinary items arise, or department leaders have concerns about upcoming expenditures or revenues, Finance works with departments and with the County Manager as appropriate to ameliorate concerns, advocate strategically, and provide insight on past decisions to ensure the vision for the current year's budget remains in focus.

Ongoing Communication
This approach extends beyond monthly Budget Performance Report review and includes: contract request assessments, repair maintenance discussions, and providing full-service communication about where items were budgeted so that we're consistent. In addition, working with departments to understand the timing of reimbursable grant-funded programs allows us to strategically plan for year-end receivables and cash balances.

Conclusion

1^st Quarter Fiscal Year 2023 Summary

General Fund Revenue:
At the end of September 2022, Gila County’s General Fund Revenues were at 10% of the annual budget compared to a 3-month target of 25%. In total, Fiscal Year 2023 year-to-date revenues are $902,778.32 more than the same time in 2022 and is on par for where we were in 2021. This is attributable to the timing of property tax receipts in the Fiscal Year 2022.

General Fund Expenditure:
General Fund Expenditures including Encumbrances at 9/30/2021 are 21% of the budget compared to a 25% YTD target and $1,311,782.23 higher than 9/30/2021. This is attributable to the timing of the 7^th payroll of the year falling on 9/30/2022.

Gila County general fund departments continue to align with the Gila County Strategic Plan priorities including Responsible Resource Management, Robust Communication, and Safety.

Recommendation

Presentation of September 30, 2022, Gila County financial data as it compares to the fiscal year 2023 Gila County Budget and fiscal years 2022, 2021, and 2020 year-to-date performance.

Suggested Motion

Presentation of September 30, 2022, Gila County financial data as it compares to the fiscal year 2023 Gila County Budget and fiscal years 2022, 2021, and 2020 year-to-date performance. (Maryn Belling)

Attachments
3 month 2023 Narrative
3 month 2023 bar chart