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Consent Agenda Item 3. B.

Regular BOS Meeting

Meeting Date:	10/18/2022
Submitted For:	Steve Sanders	Submitted By:	Betty Hurst, Contracts Administrator
Department:	Public Works
Fiscal Year:	2023	Budgeted?:	Yes
Contract Dates Begin & End:	05-17-22 to 10-31-22	Grant?:	Yes
Matching Requirement?:	No	Fund?:	Renewal

Information

Request/Subject

Approve Amendment No. 2 to Contract No. 012422 of a name change from McSpadden Ford to Courtesy Ford of Globe and to extend the contract to June 30, 2023

Background Information

The McSpadden Ford contract was accepted by the Board on May 17, 2022. Manufacturers notified McSpadden Ford that the delivery will be delayed due to part shortages. The estimated date was not given. Advertising was on May 24, 2022, and May 31, 2022, in the Arizona Silver Belt.

On June 21, 2022, the Board of Supervisors approved Amendment No. 1 to extend the term of the contract to October 31, 2022.

Due to the backlog of manufacturers for parts, the contract should be extended to June 30, 2023.

In August of 2022 the vendor, McSpadden Ford was purchased by Courtesy Ford of Globe. General Services asks the Board of Supervisors to approve this name change as well as extend the contract.

Evaluation

Amendment No. 2 to Contract No. 012422 extends the term of the contract to June 30, 2023; and amends all references to McSpadden Ford, to Courtesy Ford of Globe.

Vehicles are needed for the Sheriff's Office Justice Enhancement Detention use. New vehicles will replace vehicles: A-026 & A-077; which are costly in repairs and fuel, and are at or above 200,000 miles, and/or exceeding two or more requirements for replacement. Replacement vehicles will be disposed of at auction.

Conclusion

Public Works General Services wishes to execute Amendment No. 2 to Contract No. 012422 to extend the term of the contract to June 30, 2023; and amend all references to McSpadden Ford, to Courtesy Ford of Globe.

Vehicle purchase will be used by Sheriff's Office Justice Enhancement Detention to replace old vehicles that have met the requirements of the County and have exceeded recommended replacement intervals.

Recommendation

The Public Works Department Director recommends that the Board of Supervisors approval of Amendment No. 2 to Contract No. 012422 to change the name of the vendor from McSpadden Ford to Courtesy Ford of Globe and extend the contract to June 30, 2023.

Suggested Motion

Approval of Amendment No. 2 to Contract No. 012422 of a name change from McSpadden Ford to Courtesy Ford of Globe and to extend the contract to June 30, 2023, in the amount of $70,090.90.

Attachments
Amendment No. 2
Amendment No. 1
Contract No. 012422 with McSpadden Ford