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Regular Agenda Item 2. J.
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| Regular BOS Meeting |
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| Information |
| Request/Subject |
| Approval of Job Order Contract (JOC) ADSPO18-188023-3 for the Bloody Tanks Wash Natural Resources Conservation Service (NRCS) project. |
| Background Information |
| The 2021 Fires burned water sheds in southern Gila County and subsequent flooding of the areas has affected the Tonto Basin area, Roosevelt area, Globe, and Miami. JE Fuller engineering company provided Gila County with 100% plans for five of the seven projects awarded by the USDA Natural resources Conservation Service (NRCS) for flood mitigation.
Bloody Tanks, Albany Drive, Russell and Six Shooter Canyon under the Telegraph Fire Sycamore, Lazy JR-Butcher Hook, Landing Wash under the Bush Fire.
The projects in both Telegraph Fire and Bush Fire areas are so large that it is impossible to complete them within the time frame NRCS has allowed. Using the JOC method, staff believes only two projects are deemed feasible, timewise to be completed: Bloody Tanks and Sycamore.
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| Evaluation |
Under all of the NRCS rules, Gila County has to complete the Telegraph projects by December 4, 2022, which is Bloody Tanks Wash, or lose the funding. If a project is started but not completed by the deadline, the funding goes away and Gila County has to pay for the entire project.
In evaluating the options, staff considered going out for bid. Using the normal contracting procedure through Procurement will take about 80 days; 1. requesting to advertise, 2. receiving bids, 3. awarding a contract.
If the Gila County Board of Supervisors approves the use of a Job Order Contract (JOC), such as The Gordian Group, construction will begin much sooner to complete the projects on time. This single-solicitation process enables projects to start faster and creates partnerships between project owners and awarded contractors, resulting in higher-quality work. Gila County will contract through a pool of pre-qualified JOC contractors. |
| Conclusion |
The Gordian Group is a cooperative with State and contracts are currently available to Gila County. With The Gordian Group JOC, unit prices are set in a Construction Task Catalog allowing owners to control costs and eliminate change order negotiations. Using RSMeans data, programs are aimed at improving cost estimating, project management, and administration management skills.
Gila County chose J. Banicki Construction because of the amount of work similar to this they have successfully accomplished. JE Fuller will be working with J. Banicki Construction to be sure the project is done as per specifications and the deadline can be met.
A notice to proceed will follow the Board's approval providing J. Banicki can provide the Certificate of Insurance and Bonds required. J. Banicki so they can begin work immediately to meet the deadline of December 4, 2022.
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| Recommendation |
| The Public Works Department Director recommends approval for JOC Contract No. ADSPO18-188023-3 J. Banicki Construction for the NRCS project of Bloody Tanks Wash. A $5,000 owners contingency fund has been added to their proposal of $416,173.76 for anything the owner may have missed during the development of the plans. |
| Suggested Motion |
| Information/Discussion/Action to approve Job Order Contract (JOC) ADSPO18-188023-3 with J. Banicki Construction, Inc. in the amount of $421,173.16 for Bloody Tanks Wash flood mitigation project reimbursable through Natural Resources Conservation Service. (Steve Sanders) |
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