Agenda


ARF-969		Presentation 2- A
Regular BOS Meeting
Meeting Date:	01/10/2012
Submitted For:	Daisy Flores
Department:	County Attorney

Information
Request/Subject
Presentation of the 2012 " I want to be an Olympic..." Calendar winners by Daisy Flores, Gila County Attorney.
Background Information
This is the 4th calendar sponsored by the Gila County Law Enforcement Agencies to encourage school age children to remain "Drug-Free". This year's title is "I want to be an Olympic..." .
Evaluation
N/A
Conclusion
N/A
Recommendation
N/A
Suggested Motion
Presentation of the 2012 "I want to be an Olympic..." Calendar winners by Daisy Flores, Gila County Attorney.

Attachments
Calendar List of Winners


ARF-1025		Presentation 2- B
Regular BOS Meeting
Meeting Date:	01/10/2012
Submitted For:	Berthan DeNero
Submitted By:	Erica Raymond, Human Resources Assistant Sr., Human Resources
Department:	Human Resources

Information
Request/Subject
December 2011 Spotlight on Employees Program
Background Information
The purpose of this program is to provide recognition to employees for the following qualities: teamwork, quality, morale building, integrity, customer service and initiative.
Evaluation
n/a
Conclusion
n/a
Recommendation
To allow the Human Resources Department to publicly recognize employees for December 2011 through the County's "Spotlight on Employees" Program.
Suggested Motion
Public recognition of 1 employee for December's "Spotlight on Employees" Program, as follows: Jake Garrett. (Erica Raymond)

Attachments
No file(s) attached.


ARF-967			Public Hearing 3- A
Regular BOS Meeting
Meeting Date:	01/10/2012
Submitted For:	Robert Gould
Department:	Community Development	Division:	Community Development Administration

Information
Request/Subject
Adoption of Resolution No. 12-01-02 for Conditional Use Permit 11-03 for William Wait
Background Information
William R. Wait, owner/applicant, has requested a Conditional Use Permit on Assessor's tax no. 301-03-038A for continued use of portion of the garage to be used as a guest house. Property is located at 9809 W. Fossil Creek in Strawberry, AZ. Parcel is 3.27 acres and has an existing home, garage and a barn. The property is currently zoned R1, which requires that a guest house be located on the rear half of the property with a use permit. The garage is located on the northeast corner of the property, and a portion has already been converted to a guest house.
Evaluation
The intent of R1 zoning is to promote the developme of single family dwellings and all other uses should be a complement to that use. The guest house meets the size limitations set by the Zoning Ordinance. Because of the size of neighboring prperties and the existence of a road along the east side of the property, the guest house does not adversely affect neighbors.
Conclusion
The existing guest house on the property does not impede the view of neighboring properties and is not any more dense than the surrounding neighborhood.
Recommendation
The Planning and Zoning Commission held a public hearing on December 15, 2011, and recommends approval of the Conditional Use Permit because the existing garage was already been converted into a guest house and can be in compliance through the Conditional Use Permit. It is recommended that the Board of Supervisors adopt Resolution No. 11-06-07 approving Planning and Zoning Case No. CUP-11-03 with four (4) conditions: 1. Building permits shall be obtained and the conversion of the portion of the garage into the guest house shall be inspected and approved by the Building Department. 2. Owner is responsible for the fees to have a document recorded to deed that prohibits the rental, lease or sale of the guest house. 3. If additional sanitary facilities for the guest house are necessary, they shall be designed, constructed and approved according to Wastewater Department regulations. 4. Violations of any of the previous conditions shall be grounds for suspension or revocation of this Conditional Use Permit.
Suggested Motion
Public Hearing - Information/Discussion/Action to adopt Resolution No. 12-01-02, which approves Gila County Planning & Zoning Department Case No. CUP-11-03, an application submitted by William R. Wait for a Conditional Use Permit on Gila County Assessor's tax parcel no. 301-03-038A, located at 9809 W. Fossil Creek, Strawberry, Arizona, to allow a portion of the existing garage to be used as a guest house. (Bob Gould)

Attachments
Legal Ad
Resolution and Exhibit for CUP-11-03
Parcel Map
Site Plan
Site Pictures
Board of Supervisors Staff Report for CUP-11-03


ARF-1001			Public Hearing 3- B
Regular BOS Meeting
Meeting Date:	01/10/2012
Submitted For:	Robert Gould
Department:	Community Development	Division:	Community Development Administration

Information
Request/Subject
Table Adoption of Resolution No. 12-01-03 for Conditional Use Permit 11-02 for Applicant: William Jacobs
Background Information
William H. Jacobs, the applicant/owner, has requested a Conditional Use Permit on Assessor's tax parcel no. 302-32-031A (.18 ac +-) and 302-32-032A (.28 ac +-) that is located at 469 and 527 W. Eleanor Drive in East Verde, Payson, AZ. Applicant is requesting to use the existing two homes on adjoining properties as a church retreat. This issue first arose in 2007 when there were some complaints about the properties being used for church retreats and having too many people. A letter was issued by a staff member to address the issue (see attachment). The Community Development Department has recently received another complaint and the applicant has since then applied for this permit. The property is currently zoned R1L, which could allow property to be used as church retreat with conditions.
Evaluation
The intent of R1L zoning is to promote the development of single family dwellings and all other uses should be complementary. The church retreats are mainly on weekends once or twice a month and there is plenty of parking on the property to avoid congestion on the roadway. To make this use compatible with the single family character of the subdivision, the owner would be required to meet certain conditions.
Conclusion
Staff has visited the site and has determined that the proposed church retreat could be compatible with the surrounding land uses, and can be allowed by the Zoning Ordinance through the Conditional Use Permit process.
Recommendation
On December 15, 2011, the Planning and Zoning Commission heard this application and due to neighborhood concerns has requested that staff investigate the allegations. The Commission has tabled this item and will hear it again on January 19, 2012, at 10:00 am in the Gila County Payson Complex.
Suggested Motion
Public Hearing - Information/Discussion/Action to continue to the January 24, 2012, Board of Supervisors' regular meeting the adoption of Resolution No. 12-01-03 regarding Gila County Planning and Zoning Department Case No. CUP-11-02, an application submitted by William Jacobs for a Conditional Use Permit on Gila County Assessor's tax parcel numbers 302-32-031A and 302-32-032A located at 469 and 527 W. Eleanor in East Verde Park, Payson, Arizona, to allow parcels to be used as a church retreat. (Bob Gould)

Attachments
Public Notice
Parcel Map
Site Plan
Complaint Letter from Consultant Rudy Frost
Complaint Letter from Hewlett
Complaint Letter from Hogan
Pictures of CUP-11-02
Resolution No. 12-01-03 for CUP-11-02 Applicant Willaim Jacobs
Board of Supervisors Staff Report


ARF-1032		Regular Agenda Item 4- A
Regular BOS Meeting
Meeting Date:	01/10/2012
Submitted By:	Marian Sheppard, Clerk of the Board Consultant, Clerk of the Board of Supervisors
Department:	Clerk of the Board of Supervisors

Information
Request/Subject
Resolution Copper seeks an updated resolution of support from the Gila County Board of Supervisors for HR1904, the Southeast Arizona Land Exchange and Conservation Act and their ongoing operations, located 3 miles east of Superior.
Background Information
The Gila County Board of Supervisors has passed similar resolutions supporting this action over the past few years. The United States House of Representatives has passed HR1904. The bill is currently under consideration by the Senate.
Evaluation
Resolution Copper is a deep underground copper orebody – one of the largest in the world and estimated to produce enough to supply somewhere between 25 to 30% of the domestic demand for copper. Between direct, indirect and induced employment, Resolution Copper will create more than 3,700 jobs – spanning for more than half a century. With an estimated economic impact of $61.4 billion, Resolution Copper is among the largest economic development projects in the southwestern United States.
Conclusion
With more than $20 billion in tax input to local, county, state and federal governments, Resolution Copper is a major force in the economic vitality of the region.
Recommendation
The manager and staff respectfully recommend the Board adopt the resolution.
Suggested Motion
Information/Discussion/Action to adopt Resolution No. 12-01-04, supporting HR1904, the Southeast Arizona Land Exchange and Conservation Act, Resolution Copper’s extensive reclamation of the historic Magma Mine in Superior, their contributions to the local economy and the potential for the Copper Triangle to become one of the largest copper producing regions in the world. (Adam Hawkins)

Attachments
Resolution No. 12-01-04


ARF-1024			Regular Agenda Item 4- B
Regular BOS Meeting
Meeting Date:	01/10/2012
Submitted For:	Darde DeRoulhac
Submitted By:	Darde De Roulhac, Flood Control District Chief Engineer, Public Works
Department:	Public Works	Division:	Floodplain

Information
Request/Subject
Request from Rickie Wood for a variance to the Gila County Floodplain Management Ordinance, to wet-floodproof an existing 896 square foot garage building in lieu of elevating the floor to or above the regulatory flood elevation, to bring it into compliance with floodplain criteria. This building is located on Parcel Number 304-31-035 in Gisela, Arizona.
Background Information
This request is being made under the provisions of Section 6.3 of the Gil County Floodplain Management Ordinance for a variance to allow wet-floodproofing for a detached accessory building, to be used solely for parking and storage, with the lowest floor elevation 2.1 feet below the regulatory flood elevation. A variance is required, since the building is larger than the 600 square feet maximum size allowed for a detached accessory building to be wet-floodproofed under the currently-effective Gila County Floodplain Management Ordinance. After consultation with County staff and being advised of the floodplain requirements, the applicant constructed the building without a permit, with the floor elevation 2.1 feet below the regulatory flood elevation, with no provisions for flood vents to equalize water pressure on both sides of the walls, and without using flood-resistant materials below the regulatory flood elevation. Two cases were referred to the Hearing Officer, one for the floodplain ordinance violation, and one for construction without a building permit. The applicant also applied to the Board for a floodplain variance to waive floodplain requirements on April 19, 2011. specifically, the request was for a variance from the need for a floodplain use permit before construction, and a variance from the requirements of Section 5 (Provisions for Flood Hazard Reduction) in the ordinance. That variance request was denied. Mr. Wood now desires to retrofit the structure to bring it into compliance with the Provisions for Flood Hazard Reduction. The proposed retrofit consists of the removal of the exterior siding on the wood frame structure up to 0.5 feet above the regulatory flood elevation, treatment of the wooden wall framing with a marine wood waterproofing product, replacement of the vapor permeable membrane, the installation of concrete siding board where the wood siding is to be removed, and the installation of permanent unobstructed screened openings ("flood vents") in the concrete siding. This will meet the construction criteria for flood damage reduction by wet-floodproofing, which is allowed by the Gila County Floodplain Management Ordinance for accessory buildings up to 600 square feet. However, in order to be able to use the wet-floodproofing techniques on a detached accessory building over 600 square feet in area, a variance is required from the Floodplain Board. Therefore, Mr. Wood is requesting a variance so that a Floodplain Use Permit can be issued to retrofit the building to comply as much as possible with the flood hazard reduction provisions of the ordinance. A plan is attached to show the proposed building modifications.
Evaluation
This variance would permit a building which is non-compliant with the floodplain regulations, to be brought into compliance as much as possible with the flood hazard reduction provisions of the Gila County Floodplain Management Ordinance. Without a variance, the existing non-compliant structure would be at a greater risk of damage from flooding. Mr. Wood is proposing four 14-inch by 18-inch flood vents, with the bottom of the vents approximately four inches above the elevation of the top of the concrete floor slab. The vents are to be screened with a galvanized wire mesh screen containing square openings in the mesh approximately one-half inch on a side. The total area of the flood vents exceeds the minimum area required by the ordinance for the building size. Mr. Wood states in his variance request that the building will never be used for purposes other than parking or storage. Buildings used for other purposes are not allowed to be wet-floodproofed under the floodplain ordinance. Mr. Wood further states that he understands that any electrical or mechanical equipment, if added later, would need to be authorized by a floodplain use permit, and would need to be elevated above the regulatory flood elevation. This building is located within the regulatory floodplain, but not within the portion of the floodplain designated as floodway. Therefore, the building is allowed to be constructed without an engineering analysis to show no rise in the 100-year flood level, which would be required if in a floodway. The Building Department staff has also reviewed the plan and state that this retrofit appears to be in compliance with the Building Code, so that a building Permit could also be issued for the work, if a floodplain variance is obtained.
Conclusion
A variance would be necessary to retrofit this existing building to comply with the flood hazard reduction criteria allowed by the Gila County Floodplain Management Ordinance. The plans also appear to comply with the requirements of the Building Code adopted by Gila County.
Recommendation
Staff recommends that the Board approve this variance to allow retrofitted wet-floodproofing of an existing building to make it more resistant to damage from flooding.
Suggested Motion
(Motion to adjourn as the Gila County Board of Supervisors and convene as the Gila County Flood Control District Board of Directors.) Information/Discussion/Action to approve a variance from Section 5.2.C of the Gila County Floodplain Management Ordinance to allow Rickie Wood to retrofit an 896 square foot garage to be used solely for parking and storage, with the lowest floor elevation 2.1 feet below the regulatory flood elevation, and providing a degree of flood protection for the building by using flood-resistant materials below the regulatory flood elevation, and by providing permanent unobstructed openings to allow the water pressure to equalize on both sides of the walls to reduce the probability of wall collapse from water pressure. (Steve Sanders/Darde de Roulhac) (Motion to adjourn as the Gila County Flood Control District Board of Directors and reconvene as the Gila County Board of Supervisors.)

Attachments
Existing Building Photo
Area Floodplain Exhibit
Plan
Vent detail
Marine Wood Sealant Specs
Concrete Paneling Brochure


ARF-1011			Regular Agenda Item 4- C
Regular BOS Meeting
Meeting Date:	01/10/2012
Submitted For:	Steve Sanders
Department:	Public Works	Division:	Engineering
Fiscal Year:	2011-2012	Budgeted?:	No
Contract Dates Begin & End:	N/A	Grant?:	No
Matching Requirement?:	No	Fund?:	New

Information
Request/Subject
Public Sale for an unnamed alley lying between Hill and Marian Street and between a portion of blocks 23 and 24 as shown on Miami Map No. 2, Official Map No. 22, Gila County Records.
Background Information
On September 20, 2011 during a regular meeting of the Board of Supervisors the Board gave the approval to begin the process to dispose of an unnecessary unnamed alley lying between Hill and Marian Street and between a portion of blocks 23 and 24 as shown on Miami Map No. 2, Official Map No. 22, Gila County Records. Staff began the necessary notifications and public postings of the Board’s decision. The parcels of land that abut the alley are owned by the Nichols Trust. A trustee for the Nichols Trust has submitted a bid for the alley adjacent to their property. Nichols Trust submitted a bid in the amount of $902.00 for the alley. This bid meets the minimum requirements established by the current Gila County Policy on the abandonments of roadways in Gila County.
Evaluation
The alley was created when Miami Map No. 2 was recorded on October 9, 1909. The alley in question is not needed for maintenance purposes by Gila County, and is important to an adjacent land owner. Abandoning this portion of the alley does not negatively affect Gila County or our ability to maintain this area. It does assist an adjacent land owner in the service to their customers. The County will benefit from the sale of the road by having the property go on the County’s tax rolls.
Conclusion
It would be in the best interest of all parties involved to allow the alley lying between Hill and Marian Street and between a portion of blocks 23 and 24 as shown on Miami Map No. 2, Official Map No. 22, Gila County Records to become the property of the adjacent landowner.
Recommendation
The Public Works Division Deputy Director recommends that Gila County accept a bid from the Nichols Trust in the amount of $902.00 for an unnamed alley lying between Hill and Marian Street and between a portion of blocks 23 and 24 as shown on Miami Map No. 2, Official Map No. 22, Gila County Records.
Suggested Motion
Public Sale – Information/Discussion/Action for the public sale an unnamed alley lying between Hill and Marian Street and between a portion of blocks 23 and 24 as shown on Miami Map No. 2, Official Map No. 22, Gila County Records, and accept a bid in the amount of $902.00 from the Nichols Trust. (Steve Sanders)

Attachments
Notice of Public Sale
Bid Received


ARF-1009			Regular Agenda Item 4- D
Regular BOS Meeting
Meeting Date:	01/10/2012
Submitted For:	Steve Sanders
Department:	Public Works	Division:	Engineering

Information
Request/Subject
Adopt Resolution No. 12-01-01 deeding a portion of Hill Street and unnamed alleys in Inspiration Townsite, Plat Map No. 39, Gila County Records to Brant and Maurisa Palmer
Background Information
Gila County Board of Supervisors Resolution No. 97-10-1 recorded in Fee No. 1997-714763 vacated a portion of Hill Street and two alleyways in Inspiration Townsite, Plat Map No. 39, Gila County Records. The quit claim deed and legal description transferring title of the road and alleyways and recorded in Fee No. 1997-714764 was recently found to contain an error in the legal description.
Evaluation
Verification of the legal description did contain an error. The error was the result of an extra bearing and distance inserted into the description.
Conclusion
Preparation of a corrective quit claim deed and legal description along with an accompanying resolution for the Board to sign will correct the error and transfer the correct road and alleyways to the current owners.
Recommendation
It is the recommendation of the Deputy Director of Public Works that the Board of Supervisors approve Resolution No. 12-01-01 authorizing the Chairman to sign the quit claim deed.
Suggested Motion
Information/Discussion/Action to adopt Resolution No. 12-01-01 approving the disposal of an unnecessary public roadway being a portion of Hill Street and unnamed alleys in Inspiration Townsite, Plat Map No. 39, Gila County Records, and to authorize the Chairman to execute and deliver in the name and under the seal of the County of Gila, a corrective quit claim deed conveying the abandoned road and alleyways to Brant and Maurisa Palmer. (Steve Sanders)

Attachments
Resolution 12-01-01
Corrective Quit Claim Deed
Resolution 97-10-1
Fee No. 714764 Incorrect Quit Claim Deed


ARF-1007			Regular Agenda Item 4- E
Regular BOS Meeting
Meeting Date:	01/10/2012
Submitted For:	Steve Stratton
Department:	Public Works	Division:	Administration
Fiscal Year:	FY 2011-2012	Budgeted?:	Yes
Contract Dates Begin & End:	3-20-12 to 9-20-12	Grant?:	No
Matching Requirement?:	No	Fund?:	New

Information
Request/Subject
Request to Advertise Call for Bids No. 111311-1 for the Pine Creek Canyon Road Reconstruction Project
Background Information
In 2001 Gila County obtained aerial mapping services of Pine Creek Canyon Road for the purpose of providing more information for engineering services. In 2004 Gila County began right-of-way (ROW) identification and drainage improvement of the existing Pine Creek Canyon Road. It was determined that significant Public ROW would need to be acquired to bring the road up to County Standards. Two versions of Conceptual Design Plans for 2 different roadway cross sections were completed. As the citizens were approached by the County to dedicate ROW it was determined that the County Standards could not be obtained. The project was delayed due to some of the property owners' resistance to signing property over to the County. In 2010 the Engineer designed the roadway with no additional right-of-way. The limits of this project will commence at the intersection of SR 87 and Pine Creek Canyon Road and end just north of Trails End Drive. The length of this project is approximately 4,800 feet.
Evaluation
At completion the Pine Creek Canyon Road will consist of no less than a 22-foot wide paved surface with improved shoulders where possible. The posted speed limit with be 25 miles per hour. The hydrologic analysis included estimates of the 25- and 100-year rainfall events. Only existing hydraulic structures (culverts) will be improved under this project.
Conclusion
With all of the engineering now complete, we need to begin reconstruction of Pine Creek Canyon Road. Our estimated time for construction is March 2012, and the project will be completed by September 20, 2012.
Recommendation
The Public Works Director recommends that the Board of Supervisors approve the advertisement of Call for Bids No. 111311-1 to be pubilshed in the newspaper on January 18th and 25th, 2012.
Suggested Motion
Information/Discussion/Action to authorize the advertisement of Call for Bids No. 113111-1 for the Pine Creek Canyon Road Reconstruction Project. (Steve Stratton)

Attachments
Request to Advertise Form for Bid 111311-1
Call for Bids No. 111311-1 Pine Creek Canyon Road Project


ARF-1029		Regular Agenda Item 4- F
Regular BOS Meeting
Meeting Date:	01/10/2012
Submitted By:	Marian Sheppard, Clerk of the Board Consultant, Clerk of the Board of Supervisors
Department:	Clerk of the Board of Supervisors

Information
Request/Subject
Disclosure of Conflicts of Interest Policy - Annual Reminder
Background Information
On December 13, 2005, the Board of Supervisors adopted policy number BOS-4-2005 - DISCLOSURE OF CONFLICTS OF INTEREST. This policy applies to all public officers and employees of Gila County. This policy was adopted in accordance with Arizona Revised Statutes 38-501 and 38-511. Arizona law requires that any Gila County officer or employee who has, or whose relative has, a substantial interest in any contract, sale, purchase, service or decision of Gila County to make the interest known in the County's official records; and to refrain from any participation in an official capacity in the contract, sale, purchase, service or decision. (A.R.S. § 38-501 et seq.). Employee includes all persons employed on a full-time, part-time and contract basis. The object of conflict of interest statutes is to remove or limit the possibility of personal influence which might bear upon an official’s decision.
Evaluation
Section III-Elected Official or Departmental Responsibility states "Note: Each year during the first regularly scheduled meeting of the Board of Supervisors, the Chief Deputy Clerk of the Board of Supervisors will remind each elected official and division director to communicate this policy to their employees."
Conclusion
It is appropriate at this time for the Chief Deputy Clerk to issue this reminder to all elected officials and division heads to remind their employees of this countywide policy.
Recommendation
The Chief Deputy Clerk of the Board of Supervisors (BOS) recommends that this reminder be provided during the first regularly scheduled BOS meeting of 2012 in accordance with Gila County policy number BOS-4-2005.
Suggested Motion
Presentation of information related to Gila County Policy No. BOS-4-2005, Disclosure of Conflicts of Interest, with a reminder to each elected official and division/department director to communicate said policy to their employees. (Marian Sheppard)

Attachments
Policy # BOS-4-2005


ARF-999			Consent Agenda Item 5- A
Regular BOS Meeting
Meeting Date:	01/10/2012
Submitted For:	Malissa Buzan
Department:	Community Services	Division:	Comm. Action Program/Housing Servs.
Fiscal Year:	7/1/2011 - 6/30/2012	Budgeted?:	Yes
Contract Dates Begin & End:	Upon signature by both parties through 6/30/2012	Grant?:	Yes
Matching Requirement?:	No	Fund?:	Replacement

Information
Request/Subject
Amendment No. 1 to Contract No. LW-ESA-12-2182-02 with Governor's Office of Energy Policy.
Background Information
For the past 10 years, the Gila County Division of Community Services, Weatherization Program, has applied for and received low-income weatherization dollars to serve the low income population of Gila County. The Weatherization Program is the designated agency that provides weatherization services through the State of Arizona, Governor's Office of Energy Policy. The purpose of the Weatherization Assistance Program is to install energy efficiency measures in the homes of income eligible persons, especially homes occupied by the elderly, persons with disabilities, and children. The recipients of this program also benefit by using less utilities, therefore saving money on their utility bills. Original Contract No. LW-ESA-12-2182-02 was signed by Chairman Tommie C. Martin on 10/3/2011.
Evaluation
The Weatherization Program enables income-eligible families to reduce their energy bills by making their homes more energy efficient. Since 1977, weatherization services has been provided to more than 6.2 million low-income families. Under the Recovery Act, the program is expanding, creating local jobs across the country even as it helps additional low income residents enjoy greater home comfort, safety and energy efficiency. Amendment No. 1 adds additional funding in the amount of $9,200.44 and is broken down as follows: Residual FY11 carryover funds of $185,440; FY12 mid-year award of $9,015. Amount of administrative costs will change from $7,142 to $8,751, an increase of $1609. Program operations funding will go from $128,551 to $136,142.44 an increase of $7591.44. Total funding amount will change from $135,693 to $144.893.44.
Conclusion
By the Board of Supervisors approving Amendment No. 1 to Contract No. LW-ESA-12-2182-02 Gila County Community Action Program, Weatherization Program, will continue to provide weatherization services to eligible citizens of Gila County.
Recommendation
The Community Action Program, Housing Services Manager recommends that the Board of Supervisors approve this Amendment.
Suggested Motion
Approval of Amendment No. 1 to Contract No. LW-ESA-12-2182-02 between the Governor's Office of Energy Policy and the Gila County Division of Community Services, Weatherization Program, to receive additional funding in the amount of $9,200.44, for a total budget of $144,893.44, to continue to provide weatherization services to eligible citizens residing in Gila County, effective upon signature by both parties and continuing through June 30, 2012.

Attachments
Amendment No. 1 Contract LW-ESA-12-2182-02
Original Contract LW-ESA-12-2182-02
Legal Explanation


ARF-1012			Consent Agenda Item 5- B
Regular BOS Meeting
Meeting Date:	01/10/2012
Submitted For:	Kendall Rhyne
Submitted By:	Lisa King, Legal Secretary, County Attorney
Department:	Superior Court	Division:	Probation
Fiscal Year:	2012	Budgeted?:	No
Contract Dates Begin & End:	October 29, 2011 - October 28, 2012	Grant?:	No
Matching Requirement?:	No	Fund?:	Renewal

Information
Request/Subject
Renewal of Limited Use Agreement for Detention Services No. 08-99-0015 between the United States Marshals Service and Gila County, on behalf of the Gila County Juvenile Detention Center, for the period of October 29, 2011 through October 28, 2012.
Background Information
The Gila County Juvenile Detention Center is currently providing detention services to the United States Marshals Service by contracting bed space for the custody and care of Federal detainees at a rate of $131.40 per day per detainee. This service generates additional revenue for Gila County.
Evaluation
The purpose of this Limited Use Agreement for Detention Services No. 08-99-0015 between the United States Marshals Service and Gila County, on behalf of the Gila County Juvenile Detention Center, is to formalize an oral agreement between the United States Marshals Service and Gila County, on behalf of the Gila County Juvenile Detention Center, for the custody and care of Federal detainees during the period of October 29, 2011 through October 28, 2012.
Conclusion
Limited Use Agreement for Detention Services No. 08-99-0015 between the United States Marshals Service and Gila County, on behalf of the Gila County Juvenile Detention Center, allows the Gila County Juvenile Detention Center to continue providing detention services to the United States Marshals Service for the custody and care of Federal detainees at a rate of $131.40 per day per detainee for a total of 1,200 detainee days amounting to $157,680 for Gila County.
Recommendation
The Gila County Probation Department recommends the approval of the Limited Use Agreement for Detention Services No. 08-99-0015 between the United States Marshals Service and Gila County, on behalf of the Gila County Juvenile Detention Center, for the period of October 29, 2011 through October 28, 2012.
Suggested Motion
Approval of the renewal of the Limited Use Agreement for Detention Services No. 08-99-0015 between the United States Marshals Service and Gila County, on behalf of the Gila County Juvenile Detention Center, in the amount of $157,680 to allow the Gila County Juvenile Detention Center to continue to provide detention services to the United States Marshals Service for the period of October 29, 2011, through October 28, 2012.

Attachments
Limited Use Agreement No. 08-99-0015 FY2012
Original Limited Use Agreement No. 08-99-0015
Limited Use Agreement Attachment 1
Legal Explanation


ARF-1021			Consent Agenda Item 5- C
Regular BOS Meeting
Meeting Date:	01/10/2012
Submitted For:	Kendall Rhyne
Submitted By:	Lisa King, Legal Secretary, County Attorney
Department:	Superior Court	Division:	Probation
Fiscal Year:	2011	Budgeted?:	Yes
Contract Dates Begin & End:	10/1/08 through 3/31/11	Grant?:	No
Matching Requirement?:	No	Fund?:	Replacement

Information
Request/Subject
Release of Claims to close Contract No. CMK0L090002 between the Bureau of Indian Affairs and Gila County, on behalf of the Gila County Juvenile Detention Center.
Background Information
The Gila County Juvenile Detention Center has contracted with the Bureau of Indian Affairs for several years. This contract is an excellent source of income for Gila County. The detention center provides services for the Bureau of Indian Affairs by contracting bed space for tribal juveniles at a rate of $131.40 per day per juvenile from the Truxton Canon Agency, the Colorado River Indian Tribe and the Pascua Yaqui Tribe.
Evaluation
This Release of Claims to Contract No. CMK0L090002 confirms that all financial obligations of the Bureau of Indian Affairs to Gila County, on behalf of the Gila County Juvenile Detention Center, have been satisfied for services rendered under Contract No. CMK0L090002. No future claims will be permitted against Contract No. CMK0L090002. Attached are the following: Amendment No. 9 to Conract No. CMK0L090002 added $215 in additional funding. Amendment No. 7 to Contract No. CMK0L090002 added $142,000 in additional funding and extended the period of performance to December 31, 2010. Amendment No. 6 to Contract No. CMK0L090002 added $175,000 in additional funding. Amendment No. 4 to Contract No. CMK0L090002 added $123,000 in additional funding and extended the period of performance to September 30, 2010. Amendment No. 3 to Contract No. CMK0L090002 added $22,245 in additional funding. Amendment No. 1 to Contract No. CMK0L090002 added $28,166 in additional funding. Original Contract No. CMK0L090002 between Bureau of Indian Affairs and Gila County, on behalf of the Gila County Juvenile Detention Center. Not attached are the following amendments: Amendment No. 8 to Contract No. CMK0L090002 extended the period of performance from December 31, 2010 through March 31, 2011. Amendment No. 5 to Contract No. CMK0L090002 administratively transferred the contract from the Southwest Regional Office in Albuquerque, New Mexico to the Bureau of Indian Affairs, Western Regional Office, 2600 N. Central Avenue, 4th Floor, Phoenix, Arizona 85004 Amendment No. 2 to Contract No. CMK0L090002 extended the period of performance from October 1, 2009 through December 31, 2009.
Conclusion
This Release of Claims to Contract No. CMK0L090002 finalizes all financial obligations of the Bureau of Indian Affairs to Gila County, on behalf of the Gila County Juvenile Detention Center, and all claims for services rendered under Contract No. CMK0L090002 are satisfied.
Recommendation
The Gila County Probation Department recommends approval of the Release of Claims to Contract No. CMK0L090002 between the Bureau of Indian Affairs and Gila County, on behalf of the Gila County Juvenile Detention Center.
Suggested Motion
Approval of the Release of Claims to Contract No. CMK0L090002 between the Bureau of Indian Affairs and Gila County, on behalf of the Gila County Juvenile Detention Center, to finalize and close out this contract.

Attachments
Release of Claims
Amendment No. 9
Amendment No. 7
Amendment No. 6
Amendment No. 4
Amendment No. 3
Amendment No. 1
Original Contract No. CMK0L090002


ARF-1010			Consent Agenda Item 5- D
Regular BOS Meeting
Meeting Date:	01/10/2012
Submitted For:	Steve Stratton
Department:	Public Works	Division:	Roads
Fiscal Year:	FY 2011-2012	Budgeted?:	Yes
Contract Dates Begin & End:	12-17-11 to 12-16-2012	Grant?:	No
Matching Requirement?:	No	Fund?:	Renewal

Information
Request/Subject
Amendment No. 2 to Contract 050709-1 with Southwest Asphalt for 1/2 Chips and Asphalt in the Copper Region
Background Information
Effective August 17, 2009, Gila County and Southwest Asphalt entered into a contract whereby the contractor agreed to provide 1/2 chips and asphalt to various locations in the Copper Region of Gila County.
Evaluation
Per Section 2.2 of the contract the County shall have the right to renew the Contract for two additional one year periods. On February 1, 2011, Amendment No. 1 was approved by the Board to extend the contract to December 16, 2011. Amendment No. 2 will extend the contract for its final one year term from December 17, 2011, to December 16, 2012. All terms, conditions and provisions of the original contract shall remain the same and apply during the renewal period.
Conclusion
The Consolidated Roads Department requires 1/2 chips and asphalt in order to maintain roads in Gila County. Extending contract 050709-1 with Southwest Asphalt would provide these products for the Copper Region for one more year.
Recommendation
The Public Works Director recommends that the Board of Supervisors approve amendment No. 2 to contract 050709-1 to extend the contract term for one year for 1/2 chips and asphalt.
Suggested Motion
Authorization of the Chairman's signature on Amendment No. 2 to Contract 050709-1 between Gila County and Southwest Asphalt whereby the contractor will continue to provide 1/2 Chips and Asphalt for repair and maintenance of Gila County Copper Region roads from December 17, 2011, to December 16, 2012.

Attachments
Amendment No. 1 to Contract 050709-1
Amendment No. 2 Contract 050709-1
Original Contract No. 050709-1 Southwest Asphalt
Legal Explanation


ARF-1013			Consent Agenda Item 5- E
Regular BOS Meeting
Meeting Date:	01/10/2012
Submitted For:	Steve Stratton
Department:	Public Works	Division:	Roads
Fiscal Year:	FY 2011-2012	Budgeted?:	Yes
Contract Dates Begin & End:	12-17-11 to 12-16-12	Grant?:	No
Matching Requirement?:	No	Fund?:	Renewal

Information
Request/Subject
Amendment No. 2 to Contract 050709-1 with CEMEX for 3/8" Chips and ABC in the Copper Region
Background Information
Effective August 17, 2009, Gila County and CEMEX entered into a contract whereby the contractor agreed to provide 3/8" chips and ABC (asphalt base concrete) to various locations in the Copper Region of Gila County.
Evaluation
Per Section 2.2 of the contract the County shall have the right to renew the Contract for two additional one year periods. On January 4, 2011, Amendment No. 1 was approved by the Board to extend the contract to December 16, 2011. Amendment No. 2 will extend the contract for its final one year term from December 17, 2011, to December 16, 2012. All terms, conditions and provisions of the original contract shall remain the same and apply during the renewal period.
Conclusion
The Consolidated Roads Department requires 3/8" chips and ABC in order to maintain roads in Gila County. Extending contract 050709-1 with CEMEX would provide these products for the Copper Region for one more year.
Recommendation
The Public Works Director recommends that the Board of Supervisors approve amendment No. 2 to contract 050709-1 to extend the contract term for one year for 3/8" chips and ABC.
Suggested Motion
Authorization of the Chairman's signature on Amendment No. 2 to Contract 050709-1 between Gila County and CEMEX whereby the contractor will continue to provide 3/8" Chips and ABC for repair and maintenance of Gila County Copper Region roads from December 17, 2011, to December 16, 2012.

Attachments
Original Contract 050709-1 CEMEX
Amendment No. 2 to Contract 050709-1 CEMEX
Amendment No. 1 to Contract 050709-1 CEMEX
Legal explanation


ARF-1023			Consent Agenda Item 5- F
Regular BOS Meeting
Meeting Date:	01/10/2012
Submitted For:	Linda O'Dell
Department:	School Superintendent's Office
Fiscal Year:	2012	Budgeted?:	Yes
Contract Dates Begin & End:	07/01/2011 - 09/30/2012	Grant?:	Yes
Matching Requirement?:	No	Fund?:	Renewal

Information
Request/Subject
Intergovernmental Agreement No. KR11-0001 among the Gila County Board of Supervisors, the Gila County School Superintendent, the Gila County Superior Court through the Juvenile Court and the Arizona Supreme Court through the Administrative Office of the Courts (AOC).
Background Information
The Arizona Office of the Courts (AOC), on behalf of the Superior Courts for all counties in Arizona and the superintendents of schools for each county, has applied for and received $1,306,718.55 as a sub-grant from the Arizona Department of Education pursuant to PL 107-110, the No Child Left Behind Act of 2001 and other Federal Programs, including Title I-D, Prevention and Intervention Programs for Children and Youth Who are Neglected, Delinquent or At-Risk; Title II-A, Teacher and Principal Training and Recruiting; Part B IDEA Basic (Special Education); and Special Education Secure Care. The purpose of the Intergovernmental Agreement (IGA) is to define the responsibilities of the parties in the development of education programs and the use of funds for Gila County in the amount of $68,559, which represents a portion of the funds sub-granted to the AOC as set forth in Exhibits A-1 and A-2. Involved parties are the Arizona Supreme Court through the Administrative Office of the Courts, the Gila County Board of Supervisors, the Gila County School Superintendent, and the Gila County Superior Court through the Juvenile Court. This IGA becomes effective on the date of final signature, and terminates on September 30, 2013.
Evaluation
Intergovernmental Agreement (IGA) No. KR11-0111 has been reviewed and approved for form by an Assistant Attorney General of the Office of the Attorney General, State of Arizona. The IGA includes twenty-nine (29) sections, including Recitals; Purpose; Authority; Term and Renewal; Duties of the AOC, Courts and Superintendent; Fund Accounting; Expenditures; and other contractual elements. Recitals reflect that the AOC, on behalf of the Superior Courts for all counties in Arizona and the superintendents of schools for each county, applied for and received $1,306,718.55 as a sub-grant from the Arizona Department of Education (ADE) for fiscal years 2011/2012 and 2012/2013, respectively. The portion of these funds allocated to Gila County is $68,559, which represents a portion of the funds sub-granted to the AOC and is set forth in the attached Exhibits A-1 and A-2.
Conclusion
Intergovernmental Agreement No. KR11-0111 needs to be approved and signed by the Board of Supervisors in order for the School Superintendent to submit it to the Arizona Supreme Court, Administrative Office of the Courts for final signatures and subsequent receipt of funds.
Recommendation
The Gila County School Superintendent recommends that the Board of Supervisors approve Intergovernmental Agreement No. KR11-0111 in order to support continued services for the Juvenile Detention Education Program.
Suggested Motion
Approval of Intergovernmental Agreement No. KR11-0111 between the Gila County Board of Supervisors, the Gila County School Superintendent, the Gila County Superior Court through the Juvenile Court and the Arizona Supreme Court through the Administrative Office of the Courts, for Title I, Special Education and other associated funds in the amount of $68,559 to support continued services for the Gila County Juvenile Detention Education Program effective upon the date of final signature through September 30, 2013.

Attachments
KR11-0111
IGA Legal Approval


ARF-1018		Consent Agenda Item 5- G
Regular BOS Meeting
Meeting Date:	01/10/2012
Submitted For:	Linda Eastlick
Submitted By:	David Rogers, IT Deputy Director, Information Technology
Department:	Elections

Information
Request/Subject
Accept Governor Janice K. Brewer's proclamation for the February 28, 2012, Presidential Preference Election.
Background Information
Section 16-241(B), Arizona Revised Statutes, provides that the Governor shall transmit a copy of the election proclamation to the Clerk of the County Board of Supervisors.
Evaluation
Prior to each Presidential Preference Election, the Gila County Elections Director presents the Board of Supervisors with notification that she has received the Governor's Proclamation proclaiming the Presidential Preference Election for that particular year.
Conclusion
Gila County has received an official copy of the Governor's Proclamation for the February 28, 2012, Presidential Preference Election.
Recommendation
The Elections Director recommends the Board's acceptance of the Governor's Proclamation.
Suggested Motion
Acceptance of Governor Janice K. Brewer's Proclamation for the February 28, 2012, Presidential Preference Election.

Attachments
A.R.S. 16-241
Governor's Proclamation


ARF-1020		Consent Agenda Item 5- H
Regular BOS Meeting
Meeting Date:	01/10/2012
Submitted For:	Linda Eastlick
Submitted By:	David Rogers, IT Deputy Director, Information Technology
Department:	Elections

Information
Request/Subject
February 28 Presidential Preference Election Precinct Consolidation Plan Order
Background Information
ARS 16-248 provides not less than twenty days before a presidential preference election, the board of supervisors shall designate a reasonable and adequate number of polling places where the election shall be held. Further the statute provides counties with less than two hundred thousand active registered voters shall determine the number of polling places for this election by using no more than one polling place for every two thousand active registered voters. This does not apply to land located on an Indian reservation. In precincts that contain fewer than three hundred active registered voters, the election may be conducted by mail.
Evaluation
The recommended Precinct Consolidation Plan was developed taking into consideration those precincts which could be conducted by mail (Hayden, Winkelman, Christmas, Roosevelt, Sierra Ancha, Whispering Pines, Zane Gray, Gisela, and Young); maintaining polling places in those areas where travel to a consolidated precinct would place a burden on the voter (Tonto Basin, Star Valley, and Pine-Strawberry); those precincts located on reservation lands (Canyon Day, Carrizo, San Carlos); and the number of registered voters in areas which could be consolidated (Globe, Miami, Central Heights, Claypool, and Payson).
Conclusion
All precincts in Gila County were evaluated according to ARS 16-248 and a determination was made as to the best Precinct Consolidation Plan to use for the 2012 Presidential Preference Election.
Recommendation
The Elections Director recommends the board’s acceptance of the Order to adopt the February 28, 2012, Presidential Preference Election Precinct Consolidation Plan Order
Suggested Motion
Approval of the February 28, 2012, Presidential Preference Election Precinct Consolidation Plan designating precinct consolidations, polling place locations, and mail ballot precincts with ballot replacement sites.

Attachments
A.R.S. 16-248
2012 PPE Polling Place Consolidation Plan


ARF-1015		Consent Agenda Item 5- I
Regular BOS Meeting
Meeting Date:	01/10/2012
Submitted For:	Mike Pastor
Submitted By:	Sherry Grice, Management Associate, County Manager
Department:	Board of Supervisors-District 2

Information
Request/Subject
Gila County Personnel Commission Board Member Resignation and Replacement
Background Information
The Gila County Personnel Commission Current Members: Jonathan Barber; Mitch Malkovich; Ken Volz; Tom Moody; and Ophelia James. Appointing Authority: Gila County Board of Supervisors
Evaluation
Mr. Malkovich was appointed by the late District II Supervisor, Edward "Bunch" Guerrero. Current District II Supervisor, Michael Pastor has nominated Jerry McCreary as his replacement.
Conclusion
N/A
Recommendation
It is the recommendation of Supervisor Michael Pastor to appoint Jerry McCreary to the Gila County Personnel Commission to replace Mr. Malkovich.
Suggested Motion
Acknowledgment of the resignation of Mitch Malkovich from the Gila County Personnel Commission at the completion of his term as of December 31, 2011, and approval of the appointment of Jerry McCreary as Mr. Malkovich's replacement for a term of 4 years from January 1, 2012, through December 31, 2015.

Attachments
Malkovich Resignation
Jerry McCreary Appointment
Proposed Personnel Commission Membership List 1-10-12


ARF-1033		Consent Agenda Item 5- J
Regular BOS Meeting
Meeting Date:	01/10/2012
Submitted By:	Marian Sheppard, Clerk of the Board Consultant, Clerk of the Board of Supervisors
Department:	Clerk of the Board of Supervisors

Information
Request/Subject
Approval of two membership lists: one for the Arizona Correctional Officers Retirement Plan (CORP) Local Board of Directors for Gila County Sheriff's Office (GCSO) Detention Officers & Non-Uniformed Officers; and one for Arizona CORP Local Board of Directors for GCSO Dispatchers.
Background Information
On April 10, 2001, the Board of Supervisors (BOS) adopted Resolution No. 01-03-07 authorizing preliminary steps to be taken by the Gila County Sheriff's Office (GCSO) to become a participating employer in the Arizona Corrections Officers Retirement Plan (CORP) on behalf of its Detention Officers. On September 9, 2003, the BOS authorized the inclusion of GCSO Dispatchers and Detention Officers into the CORP. On September 23, 2003, the BOS adopted Resolution Nos. 03-09-03, 03-09-04, 03-09-05 and 03-09-06, and approved two separate Joinder Agreements between the GCSO and the CORP; one Joinder Agreement for Detention Officers and one for Dispatchers. On March 16, 2004, the BOS adopted Resolution Nos. 04-03-01 and 04-03-02, which allowed Gila County to enter into two Joinder Agreements on behalf of the GCSO full-time Detention Officers, Detention Medical Staff, and Dispatchers and approved 2 Amendments to Joinder Agreements to change the effective date of the Agreement to 3/22/04 for Dispatchers, and change the effective date to 3/22/04, and add Detention Medical Staff to the other Agreement. On May 20, 2004, the BOS adopted Resolution No. 04-04-04 authorizing the GCSO to enter into a Joinder Agreement with the Arizona CORP for full-time Detention Officers and Non-Uniformed Employees of the GCSO, and to authorize the signing of an Amendment to the Joinder Agreement of 9/22/03, which was revised on 4/7/04. (This was the 2nd revision for both the Resolution and the Amendment to the Joinder Agreement. Resolution No. 04-04-04 will supersede previously adopted Resolution Nos. 03-09-03 and 04-03-01. The purpose for revising these documents was to change the name from Detention Medical Staff to Non-Uniformed Employees of the GCSO whose primary duties require direct contact with inmates. On August 16, 2004, the Gila County Board of Supervisors approved the appointments and acknowledged the elected members of the Arizona CORP Local Board for Detention Officers and Non-Uniformed Officers, and the Arizona CORP Local Board for Dispatchers.
Evaluation
Since the initial appointments and acknowledgement of elected members of the two Arizona CORP Local Boards that took place on August 16, 2004, there have been changes in the membership for both Local Boards; however, over time these Boards were not being represented according to Arizona Revised Statutes, which is to have the BOS Chairman act as the Chairman of each Local Board; for the BOS Chairman with the overall approval of the BOS members to appoint 2 other members, represented as "Citizens" to each Board of which one Citizen must be the head of the Gila County Personnel Commission; and for the BOS to acknowledge the remaining two members, represented as "Elected Members", who are elected by the Plan members of each Local Board.
Conclusion
The membership for the Arizona CORP Local Board for Detention Officers and Non-Uniformed Officers; and the membership for the Arizona CORP Local Board for Dispatchers is now in compliance with A.R.S. 38-893. A.R.S. 38-893 (B) specifices that the initial term for one of the CITIZENS and one of the ELECTED MEMBERS must be two years (in order to have staggered terms.) Thereafter when that term is up and as a vacancy occurs, an office shall be filled for a term of four (4) years in the same manner as the previous members were appointed and/or elected.
Recommendation
It is recommended that the BOS approve two proposed membership lists (attached to this agenda item) for the Arizona CORP Local Board for Gila County Sheriff's Office Detention Officers and Non-Uniformed Officers; and for the Arizona CORP Local Board for Gila County Sheriff's Office Dispatchers.
Suggested Motion
Approval of the corrected and current membership lists for the Arizona Correctional Officers Retirement Plan (CORP) Local Board for Gila County Sheriff's Office Detention Officers and Non-Uniformed Officers; and for the Arizona CORP Local Board for Gila County Sheriff's Office Dispatchers.

Attachments
Arizona CORP Local Board for Detention Officers and Non-Uniformed Officers of the Gila County Sheriff's Office
Arizona CORP Local Board for Dispatchers of the Gila County Sheriff's Office


ARF-989		5- K
Regular BOS Meeting
Meeting Date:	01/10/2012
Reporting Period:	Human Resources weekly reports for the month of December 2011
Submitted For:	Berthan DeNero
Submitted By:	Erica Raymond, Human Resources Assistant Sr., Human Resources

Information
Subject
Human Resources weekly reports for the month of December 2011.
Suggested Motion
Acknowledgement of the Human Resources weekly reports for all personnel action items approved by the County Manager for the month of December 2011, as follows: December 6, 2011, December 13, 2011, December 20, 2011, December 27, 2011.

Attachments
12/06/11 Human Resources Report
12/13/11 Human Resources Report
12/20/11 Human Resources Report
12/27/11 Human Resources Report
December Human Resources Summary Report


ARF-1014		5- L
Regular BOS Meeting
Meeting Date:	01/10/2012
Reporting Period:	March 29, 2011, April 5, 2011, May 17, 2011, & May 31, 2011, BOS Meeting Minutes; and September 20, 2011, BOE Meeting Minutes
Submitted For:	Marilyn Brewer

Information
Subject
March 29, 2011, April 5, 2011, May 17, 2011, and May 31, 2011, BOS Meeting Minutes; and September 20, 2011, BOE Meeting Minutes.
Suggested Motion
Approval of the March 29, 2011, April 5, 2011, May 17, 2011, and May 31, 2011, BOS meeting minutes; and September 20, 2011, BOE meeting minutes.

Attachments
BOS 03-29-11 Meeting Minutes
BOS 04-05-11 Meeting Minutes
BOS 05-17-11 Meeting Minutes
BOS 05-31-11 Meeting Minutes
BOE 09-20-11 Meeting Minutes


ARF-1017		5- M
Regular BOS Meeting
Meeting Date:	01/10/2012
Reporting Period:	Report for County Manager Approved Contracts Under $50,000 for weeks ending 12-10-11 and 12-17-11
Submitted For:	Joseph Heatherly

Information
Subject
Report for County Manager Approved Contract Under $50,000 for weeks ending 12-10-11 and 12-17-11.
Suggested Motion
Acknowledgment of contracts under $50,000, which have been approved by the County Manager for the weeks of December 10, 2011 to December 16, 2011, and December 17, 2011, to December 23, 2011.

Attachments
Agreement 120111 Glass Masters Inc.
Agreement 111811 Noble Building LLC
Agreement 111911 Noble Building LLC
Agreement 112011 Noble Building LLC
Agreement 112111 Mountain Retreat Builders
Agreement 120811 Excel Pump & Well Service
Agreement 121011 Green Tree Construction
Agreement 121311 Rodriguez Construction
Agreement 121411 Rodriguez Construction
Contract 10i-DMBS-0127 Konica Minolta
Approved Contracts Under $50K for Week End 12-10-11 & 12-17-11


1		Call to Order - Pledge of Allegiance – Invocation

2		PRESENTATIONS:

	A	Presentation of the 2012 "I want to be an Olympic..." Calendar winners by Daisy Flores, Gila County Attorney.	Presented

	B	Public recognition of 1 employee for December's "Spotlight on Employees" Program, as follows: Jake Garrett. (Erica Raymond)	Tabled

3		PUBLIC HEARINGS:

	A	Public Hearing - Information/Discussion/Action to adopt Resolution No. 12-01-02, which approves Gila County Planning & Zoning Department Case No. CUP-11-03, an application submitted by William R. Wait for a Conditional Use Permit on Gila County Assessor's tax parcel no. 301-03-038A, located at 9809 W. Fossil Creek, Strawberry, Arizona, to allow a portion of the existing garage to be used as a guest house. (Bob Gould)	Adopted

	B	Public Hearing - Information/Discussion/Action to continue to the January 24, 2012, Board of Supervisors' regular meeting the adoption of Resolution No. 12-01-03 regarding Gila County Planning and Zoning Department Case No. CUP-11-02, an application submitted by William Jacobs for a Conditional Use Permit on Gila County Assessor's tax parcel numbers 302-32-031A and 302-32-032A located at 469 and 527 W. Eleanor in East Verde Park, Payson, Arizona, to allow parcels to be used as a church retreat. (Bob Gould)	Continued

4		REGULAR AGENDA ITEMS:

	A	Information/Discussion/Action to adopt Resolution No. 12-01-04, supporting HR1904, the Southeast Arizona Land Exchange and Conservation Act, Resolution Copper’s extensive reclamation of the historic Magma Mine in Superior, their contributions to the local economy and the potential for the Copper Triangle to become one of the largest copper producing regions in the world. (Adam Hawkins)	Adopted

	B	(Motion to adjourn as the Gila County Board of Supervisors and convene as the Gila County Flood Control District Board of Directors.) Information/Discussion/Action to approve a variance from Section 5.2.C of the Gila County Floodplain Management Ordinance to allow Rickie Wood to retrofit an 896 square foot garage to be used solely for parking and storage, with the lowest floor elevation 2.1 feet below the regulatory flood elevation, and providing a degree of flood protection for the building by using flood-resistant materials below the regulatory flood elevation, and by providing permanent unobstructed openings to allow the water pressure to equalize on both sides of the walls to reduce the probability of wall collapse from water pressure. (Steve Sanders/Darde de Roulhac) (Motion to adjourn as the Gila County Flood Control District Board of Directors and reconvene as the Gila County Board of Supervisors.)	Approved

	C	Public Sale – Information/Discussion/Action for the public sale an unnamed alley lying between Hill and Marian Street and between a portion of blocks 23 and 24 as shown on Miami Map No. 2, Official Map No. 22, Gila County Records, and accept a bid in the amount of $902.00 from the Nichols Trust. (Steve Sanders)	Approved

	D	Information/Discussion/Action to adopt Resolution No. 12-01-01 approving the disposal of an unnecessary public roadway being a portion of Hill Street and unnamed alleys in Inspiration Townsite, Plat Map No. 39, Gila County Records, and to authorize the Chairman to execute and deliver in the name and under the seal of the County of Gila, a corrective quit claim deed conveying the abandoned road and alleyways to Brant and Maurisa Palmer. (Steve Sanders)	Adopted

	E	Information/Discussion/Action to authorize the advertisement of Call for Bids No. 113111-1 for the Pine Creek Canyon Road Reconstruction Project. (Steve Stratton)	Authorized

	F	Presentation of information related to Gila County Policy No. BOS-4-2005, Disclosure of Conflicts of Interest, with a reminder to each elected official and division/department director to communicate said policy to their employees. (Marian Sheppard)	Presented

5		CONSENT AGENDA ACTION ITEMS:

	A	Approval of Amendment No. 1 to Contract No. LW-ESA-12-2182-02 between the Governor's Office of Energy Policy and the Gila County Division of Community Services, Weatherization Program, to receive additional funding in the amount of $9,200.44, for a total budget of $144,893.44, to continue to provide weatherization services to eligible citizens residing in Gila County, effective upon signature by both parties and continuing through June 30, 2012.	Approved

	B	Approval of the renewal of the Limited Use Agreement for Detention Services No. 08-99-0015 between the United States Marshals Service and Gila County, on behalf of the Gila County Juvenile Detention Center, in the amount of $157,680 to allow the Gila County Juvenile Detention Center to continue to provide detention services to the United States Marshals Service for the period of October 29, 2011, through October 28, 2012.	Approved

	C	Approval of the Release of Claims to Contract No. CMK0L090002 between the Bureau of Indian Affairs and Gila County, on behalf of the Gila County Juvenile Detention Center, to finalize and close out this contract.	Approved

	D	Authorization of the Chairman's signature on Amendment No. 2 to Contract 050709-1 between Gila County and Southwest Asphalt whereby the contractor will continue to provide 1/2 Chips and Asphalt for repair and maintenance of Gila County Copper Region roads from December 17, 2011, to December 16, 2012.	Authorized

	E	Authorization of the Chairman's signature on Amendment No. 2 to Contract 050709-1 between Gila County and CEMEX whereby the contractor will continue to provide 3/8" Chips and ABC for repair and maintenance of Gila County Copper Region roads from December 17, 2011, to December 16, 2012.	Authorized

	F	Approval of Intergovernmental Agreement No. KR11-0111 between the Gila County Board of Supervisors, the Gila County School Superintendent, the Gila County Superior Court through the Juvenile Court and the Arizona Supreme Court through the Administrative Office of the Courts, for Title I, Special Education and other associated funds in the amount of $68,559 to support continued services for the Gila County Juvenile Detention Education Program effective upon the date of final signature through September 30, 2013.	Approved

	G	Acceptance of Governor Janice K. Brewer's Proclamation for the February 28, 2012, Presidential Preference Election.	Accepted

	H	Approval of the February 28, 2012, Presidential Preference Election Precinct Consolidation Plan designating precinct consolidations, polling place locations, and mail ballot precincts with ballot replacement sites.	Approved

	I	Acknowledgment of the resignation of Mitch Malkovich from the Gila County Personnel Commission at the completion of his term as of December 31, 2011, and approval of the appointment of Jerry McCreary as Mr. Malkovich's replacement for a term of 4 years from January 1, 2012, through December 31, 2015.	Acknowledged

	J	Approval of the corrected and current membership lists for the Arizona Correctional Officers Retirement Plan (CORP) Local Board for Gila County Sheriff's Office Detention Officers and Non-Uniformed Officers; and for the Arizona CORP Local Board for Gila County Sheriff's Office Dispatchers.	Approved

	K	Acknowledgement of the Human Resources weekly reports for all personnel action items approved by the County Manager for the month of December 2011, as follows: December 6, 2011, December 13, 2011, December 20, 2011, December 27, 2011.	Acknowledged

	L	Approval of the March 29, 2011, April 5, 2011, May 17, 2011, and May 31, 2011, BOS meeting minutes; and September 20, 2011, BOE meeting minutes.	Approved

	M	Acknowledgment of contracts under $50,000, which have been approved by the County Manager for the weeks of December 10, 2011 to December 16, 2011, and December 17, 2011, to December 23, 2011.	Acknowledged

	N	Approval of finance reports/demands/transfers for the weeks of December 27, 2011, January 3, 2012, and January 10, 2012.	Approved

6		CALL TO THE PUBLIC: Call to the Public is held for public benefit to allow individuals to address issue(s) within the Board’s jurisdiction. Board members may not discuss items that are not specifically identified on the agenda. Therefore, pursuant to Arizona Revised Statute §38-431.01(G), action taken as a result of public comment will be limited to directing staff to study the matter, responding to criticism, or scheduling the matter for further discussion and decision at a future date.	Discussed

7		At any time during this meeting pursuant to A.R.S. §38-431.02(K), members of the Board of Supervisors and the Chief Administrator may present a brief summary of current events. No action may be taken on issues presented.	Presented


PURSUANT TO A.R.S. SECTION 38-431 THE GILA COUNTY BOARD OF SUPERVISORS WILL HOLD AN OPEN MEETING IN THE SUPERVISORS’ AUDITORIUM, 1400 EAST ASH STREET, GLOBE, ARIZONA. ONE OR MORE BOARD MEMBERS MAY PARTICIPATE IN THE MEETING BY TELEPHONE CONFERENCE CALL OR BY INTERACTIVE TELEVISION VIDEO (ITV). ANY MEMBER OF THE PUBLIC IS WELCOME TO ATTEND THE MEETING VIA ITV WHICH IS HELD AT 610 E. HIGHWAY 260, BOARD OF SUPERVISORS’ CONFERENCE ROOM, PAYSON, ARIZONA. THE AGENDA IS AS FOLLOWS:
REGULAR MEETING - TUESDAY, JANUARY 10, 2012 - 10 A.M.