Agenda


PURSUANT TO A.R.S. SECTION 38-431.01, THE GILA COUNTY BOARD OF SUPERVISORS WILL HOLD AN OPEN MEETING IN THE SUPERVISORS’ AUDITORIUM, 1400 EAST ASH STREET, GLOBE, ARIZONA. ONE OR MORE BOARD MEMBERS MAY PARTICIPATE IN THE MEETING BY TELEPHONE CONFERENCE CALL OR BY INTERACTIVE TELEVISION VIDEO (ITV). ANY MEMBER OF THE PUBLIC IS WELCOME TO ATTEND THE MEETING VIA ITV WHICH IS HELD AT 610 E. HIGHWAY 260, BOARD OF SUPERVISORS’ CONFERENCE ROOM, PAYSON, ARIZONA. THE AGENDA IS AS FOLLOWS:
REGULAR MEETING - TUESDAY, NOVEMBER 13, 2012 - 10 A.M.


1		Call to Order - Pledge of Allegiance – Invocation

2		PRESENTATIONS:

	A	Public recognition of 3 employees for October's "Spotlight on Employees" Program, as follows: Stephanie Casillas, Lyndi Lopez and Stephanie Szpotowski. (Juley Bocardo-Homan)	Presented

3		REGULAR AGENDA ITEMS:

	A	Information/Discussion/Action to approve a Non-Exclusive License Agreement between Gila County and Telink Networks, SW, LLC for the co-location of communications equipment in the Gila County communications site on Mt. Ord for a period of three (3) years beginning November 13, 2012, and ending November 13, 2015. (Michael O'Driscoll)	Approved

	B	Information/Discussion/Action to approve a one-time Economic Development Grant in the amount of $25,000 to the Town of Miami for the continued operation and expansion of the Cobre Valley Community Transit System. Further that an Intergovernmental Agreement between Gila County and the Town of Miami be drafted and returned to the Board of Supervisors for approval prior to the distribution of funds. (Jerry Barnes)	Approved

	C	Information/Discussion/Action to approve an Intergovernmental Agreement-Economic Development Grant between Gila County and the Christopher-Kohl's Fire District for a grant not to exceed $13,000 to purchase a replacement single emergency cardiac monitor for this remote area in Gila County; and further, the Board determines this is for the benefit of the public and will improve or enhance the economic welfare of the inhabitants of Gila County. (Don McDaniel)	Approved

	D	Information/Discussion/Action to approve a one-time lump sum payment to employees based upon the annual change in the Consumer Price Index (June 30, 2012 at 1.7%) per Alternative #3 and instruct staff to implement the payment in accordance with the details outlined in the Conclusion section of the staff report for this item at a total cost of approximately $460,000. (Don McDaniel)	Approved

4		CONSENT AGENDA ACTION ITEMS:

	A	Approval of Amendment No. 6 to an Intergovernmental Agreement (Contract No. DE111073001) between the Arizona Department of Economic Security and the Gila County Division of Community Services, Housing Services, changing the reimbursement ceiling for the service Case Management from $320,006 to $403,042, an increase of $83,036; and changing the reimbursement ceiling for the service Community Services from $150,000 to $156,000, an increase of $6,000, which includes $6,000 "Carry Forward" funding, effective on the date of the last signature through June 30, 2013.	Approved

	B	Authorization of the Chairman's signature on Amendment No. 1 to Subgrantee Agreement No. 11-AZDOHS-HSGP-888300-02 between the Arizona Department of Homeland Security and Gila County Emergency Management in order to extend the term of this Agreement through September 30, 2013.	Authorized

	C	Authorization of the Chairman's signature on a Memorandum of Understanding with the Arizona Department of Homeland Security (AZDOHS) stating that the $40,000 awarded as AZDOHS Grant Agreement No. 999302-01 (Project Title: NECP Compliance and Interoperable Communications Gap Closure) be retained and managed by the Arizona Strategic Enterprise Technology Office in coordination with AZDOHS for the grant performance period of October 1, 2012, through September 30, 2013.	Authorized

	D	Authorization of the Chairman's signature on a Memorandum of Understanding with the Arizona Department of Homeland Security (AZDOHS) stating that the $15,000 awarded as AZDOHS Grant Agreement No. 999302-02 (Project Title: TICP Development Workshop) be retained and managed by the Arizona Strategic Enterprise Technology Office in coordination with AZDOHS for the grant performance period of October 1, 2012, through September 30, 2013.	Authorized

	E	Authorization of the Chairman's signature on a Memorandum of Understanding with the Arizona Department of Homeland Security (AZDOHS) stating that the $33,000 awarded as Grant Agreement No. 999302-03 (Project Title: East Region Training and Exercise) be retained and managed by the Arizona Division of Emergency Management in coordination with AZDOS for the grant performance period of October 1, 2012, through September 30, 2013.	Authorized

	F	Approval of Amendment No. 4 to an Intergovernmental Agreement (Contract No. ADHS11-004485) between Gila County Division of Health and Emergency Services and the Arizona Department of Health Services in the amount of $313,130 to extend services for the period of October 1, 2012, through September 30, 2013.	Approved

	G	Ratification of the Board of Supervisors' authorization for the County Manager's signature on a Special Event Liquor License Application submitted by the Lion's Club of Globe, Arizona, Inc. to serve liquor on November 10, 2012.	Ratified

	H	Approval to accept an Application for Franchise submitted by Collins Ranch Water Users' Association to renew its franchise for an additional 15 years in order to continue providing domestic and residential water to its members, and set a public hearing date of Tuesday, December 4, 2012, at 10:00 a.m. to consider the granting of said Franchise.	Approved

	I	Approval of the September 2012 monthly activity report submitted by the Globe Regional Justice Court.	Approved

	J	Approval of the September 2012 monthly activity report submitted by the Payson Regional Constable's Office.	Approved

	K	Approval of the September 2012 monthly activity report submitted by the Clerk of the Superior Court.	Approved

	L	Approval of the September 2012 monthly activity report submitted by the Recorder's Office.	Approved

	M	Approval of the September 2012 monthly activity report submitted by the Payson Regional Justice of the Peace.	Approved

	N	Approval of the September 25, 2012, October 9, 2012, and October 16, 2012, BOS meeting minutes.	Approved

	O	Acknowledgment of the Human Resources Reports for the weeks of October 2, 2012, October 9, 2012, October 16, 2012, October 23, 2012, and October 30, 2012.	Acknowledged

	P	Acknowledgment of contracts under $50,000 which have been approved by the County Manager for the weeks of October 8, 2012, to October 12, 2012 and October 15, 2012 to October 19, 2012.	Acknowledged

	Q	Approval of finance reports/demands/transfers for the weeks of October 23, 2012, October 30, 2012, November 6, 2012, and November 13, 2012.	Approved

5		CALL TO THE PUBLIC: Call to the Public is held for public benefit to allow individuals to address issue(s) within the Board’s jurisdiction. Board members may not discuss items that are not specifically identified on the agenda. Therefore, pursuant to Arizona Revised Statute §38-431.01(H), action taken as a result of public comment will be limited to directing staff to study the matter, responding to criticism, or scheduling the matter for further discussion and decision at a future date.	No Comments

6		At any time during this meeting pursuant to A.R.S. §38-431.02(K), members of the Board of Supervisors and the Chief Administrator may present a brief summary of current events. No action may be taken on issues presented.	Presented

IF SPECIAL ACCOMMODATIONS ARE NEEDED, PLEASE CONTACT THE RECEPTIONIST AT (928) 425-3231 AS EARLY AS POSSIBLE TO ARRANGE THE ACCOMMODATIONS. FOR TTY, PLEASE DIAL 7-1-1 TO REACH THE ARIZONA RELAY SERVICE AND ASK THE OPERATOR TO CONNECT YOU TO (928) 425-3231.

THE BOARD MAY VOTE TO HOLD AN EXECUTIVE SESSION FOR THE PURPOSE OF OBTAINING LEGAL ADVICE FROM THE BOARD’S ATTORNEY ON ANY MATTER LISTED ON THE AGENDA PURSUANT TO A.R.S. SECTION 38-431.03(A)((3)

THE ORDER OR DELETION OF ANY ITEM ON THIS AGENDA IS SUBJECT TO MODIFICATION AT THE MEETING


ARF-1545			Regular Agenda Item 3- A
Regular BOS Meeting
Meeting Date:	11/13/2012
Submitted For:	Michael O'Driscoll
Submitted By:	Debra Williams, 911 Coordinator, Sheriff's Office
Department:	Health & Emergency Management	Division:	Emergency Management
Fiscal Year:	CoFY2012-CoFY2015	Budgeted?:	No
Contract Dates Begin & End:	11/13/2012 thru 11/13/2015	Grant?:	No
Matching Requirement?:	No	Fund?:	New

Information
Request/Subject
Non-Exclusive License Agreement with Telink Networks, SW, LLC.
Background Information
The County uses a wireless communications system in the course of carrying out its duties and maintains and periodically upgrades its wireless communications facilities within the County for this purpose. The County wireless communication systems consist of antennae sites, antennae towers and related antennae, radio and broadcasting equipment, repeater building space, electrical power and backup. One of these antennae sites is located on Mt. Ord. The tower space is leased from the Tonto National Forest by the Gila County Board of Supervisors. The Gila County Department of Emergency Management is assigned the task of managing the lease.
Evaluation
Telink Networks, SW, LLC. is building a statewide wireless emergency services communications system for the purpose of establishing and operating SACCNet, a Public/Private Initiative, that was awarded a competitive bid through Graham County RFP #09/10-33. The purpose of this federally grant funded communications system is to provide commercial broadband communication services to local government entities and community anchor institutions. This project has been reviewed by site stakeholders at local, state and federal levels.
Conclusion
Acceptance of this Non-Exclusive License Agreement will allow Telink to co-locate in the Gila County communications site on Mt. Ord, make site improvements as necessary, and as approved by site stakeholders, for installation and maintenance of SACCNET system equipment. This agreement is for a period of three (3) years and may be renewed for no more than 3 terms to be authorized by the Gila County Board of Supervisors.
Recommendation
The Director of Health & Emergency Services recommends approval of a Non-Exclusive License Agreement between Gila County and Telink Networks, SW, LLC for a period of three (3) years beginning November 13, 2012, and ending November 13, 2015.
Suggested Motion
Information/Discussion/Action to approve a Non-Exclusive License Agreement between Gila County and Telink Networks, SW, LLC for the co-location of communications equipment in the Gila County communications site on Mt. Ord for a period of three (3) years beginning November 13, 2012, and ending November 13, 2015. (Michael O'Driscoll)

Attachments
Telink Agreement
GilaCo Resolution 09-01-01
SACCNet Fact Sheet
Contract Pricing
SACCNet SPO Contract
Mt Ord Site Plan-Exterior
Mt Ord Site Plan-Interior Estimate
Legal Explanation


ARF-1539			Regular Agenda Item 3- B
Regular BOS Meeting
Meeting Date:	11/13/2012
Submitted For:	Don McDaniel Jr.
Submitted By:	Marian Sheppard, Clerk of the Board Consultant, Clerk of the Board of Supervisors
Department:	Clerk of the Board of Supervisors
Fiscal Year:	2012-2013	Budgeted?:	No
Contract Dates Begin & End:	2013 Fiscal Year	Grant?:	No
Matching Requirement?:	No	Fund?:	Renewal

Information
Request/Subject
Economic Development Grant Request for $25,000 for the Town of Miami's Cobre Valley Community Transit System
Background Information
For many years Gila County has entered into an Intergovernmental Agreement with the Town of Miami in order to provide a portion of Gila County's state-funded Local Area Transportation Funds II (LTAF) to the Town of Miami to assist with the Town's Cobre Valley Community Transit System, in particular, its Dial-A-Ride Program. The Dial-A-Ride Program provides transportation services to local citizens. Due to continued state and federal budget cuts, the LTAF II funding to Gila County has been discontinued.
Evaluation
The Town of Miami's Dial-A-Ride Program has been operating below potential for several years and needs operational adjustments to improve service to the public. Now that the state's LTAF II funding has been discontinued to Gila County, the continued operation of the Dial-A-Ride Program is in jeopardy. Also, a new deviated fixed route system with Dial-A-Ride support is being proposed by the Town for implementation next year.
Conclusion
Without immediate funding to implement significant changes to greatly improve the efficiency of the Cobre Valley Community Transit System, the Dial-A-Ride Program will not have sufficient funding to continue serving local citizens. Until other funding streams can be otained, the Town of Miami is requesting a one-time Economic Development Grant from Gila County for the continued operation of the Dial-A-Ride Program and expansion to the new deviated fixed route system. County funding will allow the Town of Miami additional time to obtain alternative means of funding for this much needed program for the citizens of Gila County.
Recommendation
It is recommended that the Board of Supervisors authorize a one-time Economic Development Grant in the amount of $25,000 to the Town of Miami to be used specifically for the continued operation and expansion of the Cobre Valley Community Transit System. Further that an Intergovernmental Agreement between Gila County and the Town of Miami be drafted and returned to the Board of Supervisors for approval prior to the distribution of funds.
Suggested Motion
Information/Discussion/Action to approve a one-time Economic Development Grant in the amount of $25,000 to the Town of Miami for the continued operation and expansion of the Cobre Valley Community Transit System. Further that an Intergovernmental Agreement between Gila County and the Town of Miami be drafted and returned to the Board of Supervisors for approval prior to the distribution of funds. (Jerry Barnes)

Attachments
No file(s) attached.


ARF-1504			Regular Agenda Item 3- C
Regular BOS Meeting
Meeting Date:	11/13/2012
Submitted For:	Rob Jarvis, Fire Chief of Christopher-Kohl's Fire Dept.
Department:	County Manager
Fiscal Year:	2013	Budgeted?:	No
Contract Dates Begin & End:	October 2012	Grant?:	Yes
Matching Requirement?:	No	Fund?:	New

Information
Request/Subject
Christopher-Kohl's Fire District Intergovernmental Agreement-Economic Development Grant for emergency medical equipment.
Background Information
The Christopher-Kohl's Fire District (CKFD) is situated at the base of the impressive Mogollon Rim in the heart of Arizona providing emergency response to their local community and thousand of visitors who visit the area each year. CKFD has three stations supporting the ever-growing rim communities with over a thousand acres of developments plus a new divided four lane stretch of Highway 260. The principal response area covers the communities from beyond Kohl's Ranch to Ponderosa Estates with elevations ranging between 5,300 and 6,300 feet and Highway 260 to the top of the Mogollon Rim. CKFD is a relatively small combination of full time paid and volunteer fire department, who provides EMS/Fire and rescue service staffed with two full time firefighter paramedics.
Evaluation
Christopher-Kohl's Fire District is in need of a single emergency cardiac monitor to replace the antiquated old equipment and cannot be without the lifesaving equipment.
Conclusion
CKFD is in need of the County's support in approving the Intergovernmental Agreement - Economic Development Grant to purchase a new unit that meets the standard of care. The Board may appropriate funds for this purpose if it is for a purpose determined to be for the benefit of the public and it will improve or enhance the economic welfare of the inhabitants of Gila County.
Recommendation
The County Manager recommends that the Board of Supervisors approve this request from the Christopher-Kohl's Fire District for an economic development grant not to exceed $13,000 to allow CKFD to purchase a single emergency cardiac monitor.
Suggested Motion
Information/Discussion/Action to approve an Intergovernmental Agreement-Economic Development Grant between Gila County and the Christopher-Kohl's Fire District for a grant not to exceed $13,000 to purchase a replacement single emergency cardiac monitor for this remote area in Gila County; and further, the Board determines this is for the benefit of the public and will improve or enhance the economic welfare of the inhabitants of Gila County. (Don McDaniel)

Attachments
Intergovernmental Agreement No. 092612
CKFD Request for assistance to purchase medical equipment
Legal Explanation


ARF-1467			Regular Agenda Item 3- D
Regular BOS Meeting
Meeting Date:	11/13/2012
Submitted For:	Don McDaniel Jr.
Department:	County Manager
Fiscal Year:	2012/2013	Budgeted?:	Yes
Contract Dates Begin & End:	October 1, 2012 to December 30, 2012	Grant?:	No
Matching Requirement?:	No	Fund?:	Renewal

Information
Request/Subject
One-time lump sum payment for employees
Background Information
The Adopted FY2013 Budget was prepared with the cooperation of Elected Officials and Appointed Department Heads and achieved a 5% reduction under the FY2012 Budget. The Adopted FY2013 Budget anticipates a one-time lump sum payment for employees to be funded by actual reductions in spending achieved by Elected Officials and Appointed Department Heads as well as a $500,000 line item in the Budget (page 17-Uses). A portion of that line item is also to pay for a classification and compensation study for employees.
Evaluation
While it is a little early in the budget year to positively document actual savings being achieved by Elected Officials and Appointed Department Heads, a comparison of the first three months of payroll (July, August & September) in 2011 to 2012 indicates a 5.1% decrease in spending. This means that we are on track to reduce actual spending by 5% for the entire year and have sufficient savings to help fund a one-time lump sum payment to employees. Employees have not received a pay increase since January of 2008 or about 5 years. The former merit system method of providing employees a 2.5 % increase on their anniversary or annually on a given date was suspended at that time. The employees have stepped up and continued to provide dedicated, high quality service to the citizens of Gila County. In many cases new and increased services have been been provided without additional people or any increase in pay. Making a one-time lump sum payment to each employee rather than making a step adjustment in each employee's pay grade has the advantage of allowing the Board of Supervisors the flexibility of funding the payment each year depending upon the availability of funds. With the current economic uncertainty nationally, statewide and in Gila County, not obligating the Board to a continuing pay increase is prudent use of tax payers' dollars, while at the same time recognizing employees for their commitment and hard work. There are alternative ways of implementing this payment as follows: 1) Provide a 2.5% one-time lump sum payment to all full and part time (prorated) employees on or before November 29, 2012. This is based upon historical practice and the existing pay plan which provides for 2.5% steps within each pay grade. The actual payment to each employee would be less because employee related expenses would be withheld. The total cost to the County would be approximately $690,000. The Board could elect to reduce the percentage to be within available funds. 2) Provide a $700 one-time lump sum payment to all full and part time (prorated) employees on or before November 29, 2012. This is based upon utilizing the entire $500,000 line item in the budget for the payment rather than using the actual savings that are projected to be achieved. The payment to the employees would range from $350 to $450 per employee after employee related expenses are withheld. Total cost to the County would be approximately $500,000. 3) Provide a one-time lump sum payment to all full and part time (prorated) employees on or before November 29, 2012 based upon the annual change in the Consumer Price Index. The Index for the Unadusted 12 Months Ended June 30, 2012 shows an increase of 1.7%. This would equate to a one-time lump sum gross payment to each full time employee of approximately $670. The net payment to each full time employee would vary ranging from approximately $425 to $525 depending upon individual withholding and employee related expenses. Total cost to the County would be approximately $460,000.
Conclusion
The Administrative Team has met and discussed the three and other alternatives and believes Alternative #3) to be the best. It is fair to employees and is based upon the Consumer Price Index which is a valid and accepted measure of the increase or decline in the economy and consequently the cost of living. It is fair to the tax payers for the same reasons. The 1.7% equates to a one-time lump sum gross payment to each full time employee of approximately $670. The net payment to each full time employee would vary ranging from approximately $425 to $525 depending upon individual withholding and employee related expenses. The one-time lump sum payment would be issued by a hard copy check (no direct deposits) on Thursday November 29, 2012. This is between regular bi-weekly paychecks. It will be paid to all full and part time (prorated) employees who are employed by Gila County and have a hire date on or before October 1, 2012.
Recommendation
Staff recommends that the Board of Supervisors approve Alternative #3) as the method of providing employees with a one-time lump sum payment and instruct staff to implement the increase in accordance with the details described above in the Conclusion.
Suggested Motion
Information/Discussion/Action to approve a one-time lump sum payment to employees based upon the annual change in the Consumer Price Index (June 30, 2012 at 1.7%) per Alternative #3 and instruct staff to implement the payment in accordance with the details outlined in the Conclusion section of the staff report for this item at a total cost of approximately $460,000. (Don McDaniel)

Attachments
No file(s) attached.


ARF-1513			Consent Agenda Item 4- A
Regular BOS Meeting
Meeting Date:	11/13/2012
Submitted For:	Malissa Buzan
Department:	Community Services	Division:	Comm. Action Program/Housing Servs.
Fiscal Year:	July 1, 2012 - June 30, 2013	Budgeted?:	Yes
Contract Dates Begin & End:	July 1, 2010 - June 30, 2015	Grant?:	Yes
Matching Requirement?:	No	Fund?:	Replacement

Information
Request/Subject
Amendment No. 6 to Contract No. DE111073001 with Arizona Department of Economic Security
Background Information
The Community Action Network is made up of public and private agencies that work to alleviate poverty and empower low-income families in communities throughout Arizona. Most of the agencies are Community Action Agencies (CAAs), created through the Economic Opportunity Act of 1964. CAAs provide services to more than 150,000 people annually. They coordinate emergency assistance, provide weatherization services, sponsor youth programs, operate senior centers and provide transportation in rural areas. CAAs provide linkage to job training opportunities, GED preparation courses and vocational education programs. They provide a range of services addressing poverty-related problems from income management and credit counseling to entrepreneurial development and small business incubators; from domestic violence crisis assistance to family development programs and parenting classes, food pantries and emergency shelters to low income housing development and community revitalization projects.
Evaluation
Allowable activities are designed to assist low-income families and individuals to remove obstacles and solve problems that block the achievement of self sufficiency to secure and retain meaningful employment, attain adequate education, make better use of available income, obtain and maintain adequate housing, and obtain emergency assistance. Community Services: the primary objectives of this service are to strengthen community capabilities for planning and coordinating the use of a broad range of resources related to the elimination of poverty. Case Management: components of this emergency service include short-term crisis services and utility assistance services, case management services, emergency shelter, homeless services, move-in assistance, senior services, eviction prevention, and utility assistance.
Conclusion
Amendment No. 6 to Contract No. DE111073001 will change the reimbursement ceiling for the service Case Management from $320,006 to $403,042. This is an increase of $83,036. The reimbursement ceiling for the service Community Services is increased from $150,000 to $156,000. This is an increase of $6,000, which includes $6,000 "Carry Forward" funding. The carry forward funding is not added to the cumulative reimbursement ceiling. This amendment will also delete and replace portions of the Terms and Conditions regarding Background Checks for Employment through the Central Registry.
Recommendation
The Community Action Program, Housing Services Manager recommends that the Board of Supervisors approve this amendment.
Suggested Motion
Approval of Amendment No. 6 to an Intergovernmental Agreement (Contract No. DE111073001) between the Arizona Department of Economic Security and the Gila County Division of Community Services, Housing Services, changing the reimbursement ceiling for the service Case Management from $320,006 to $403,042, an increase of $83,036; and changing the reimbursement ceiling for the service Community Services from $150,000 to $156,000, an increase of $6,000, which includes $6,000 "Carry Forward" funding, effective on the date of the last signature through June 30, 2013.

Attachments
Amendment No. 6 to Contract DE111073001 AZ Dept of Economic Security
Amendment No. 5 to Contract DE111073001 AZ Dept of Economic Security
Amendment No. 4 to Contract DE111073001 AZ Dept of Economic Security
Amendment No. 3 to Contract DE111073001 AZ Dept of Economic Security
Amendment No. 2 to Contract DE111073001 AZ Dept of Economic Security
Amendment No. 1 to Contract No. DE111073001 AZ Dept of Economic Security
Original Contract DE111073001 AZ Dept. of Economic Security
Legal Explanation


ARF-1543			Consent Agenda Item 4- B
Regular BOS Meeting
Meeting Date:	11/13/2012
Submitted For:	Michael O'Driscoll
Submitted By:	Debra Williams, 911 Coordinator, Sheriff's Office
Department:	Health & Emergency Management	Division:	Emergency Management
Fiscal Year:	CoFY2012 thru CoFY2014	Budgeted?:	No
Contract Dates Begin & End:	10/01/2011 thru 09/30/2013	Grant?:	Yes
Matching Requirement?:	No	Fund?:	Renewal

Information
Request/Subject
Amendment No. 1 to Subgrantee Agreement No. 11-AZDOHS-HSGP-888300-02 with the Arizona Department of Homeland Security
Background Information
On November 15, 2011, the Gila County Board of Supervisors entered into a Subgrantee Agreement with the Arizona Department of Homeland Security to accept a grant amount of $112,028 to provide for the upgrade to the Signal Peak communications tower. The term of this agreement is from October 1, 2011, through September 30, 2012.
Evaluation
Coordination with state and federal agencies on FCC Section 106 has been complicated and ongoing. Contact with the Arizona State Historic Preservation Office indicates that a consultant is needed to complete the compliance. Staff took advantage of an Environmental Compliance Workshop held on September 4, 2012, in Phoenix that provided valuable guidance and assistance. Completion of the Environmental Historic Preservation (EHP) compliance is anticipated by December 31, 2012, which will allow the project to move forward as scheduled.
Conclusion
The Arizona Department of Homeland Security has granted an extension to allow for successful completion of this project.
Recommendation
The Director of Health & Emergency Services recommends approval of Amendment No. 1 to Subgrantee Agreement No. 11-AZDOHS-HSGP-888300-02 between the Arizona Department of Homeland Security and Gila County Emergency Management in order to extend the term of this Agreement through September 30, 2013.
Suggested Motion
Authorization of the Chairman's signature on Amendment No. 1 to Subgrantee Agreement No. 11-AZDOHS-HSGP-888300-02 between the Arizona Department of Homeland Security and Gila County Emergency Management in order to extend the term of this Agreement through September 30, 2013.

Attachments
Amendment No.1 to Subgrantee Agreement 11-AZDOHS-HSGP-888300-02
Project Extension Request Form to Subgrantee Agreement No. 11-AZDOHS-HSGP-888300-02
Original Subgrantee Agreement No. aa-AZDOHS-HSGP-888300-02
Legal Explanation


ARF-1547			Consent Agenda Item 4- C
Regular BOS Meeting
Meeting Date:	11/13/2012
Submitted For:	Michael O'Driscoll
Submitted By:	Debra Williams, 911 Coordinator, Sheriff's Office
Department:	Health & Emergency Management	Division:	Emergency Management

Information
Request/Subject
Memorandum of Understanding (MOU) for Arizona Department of Homeland Security Grant Agreement No. 999302-01 National Emergency Communications Plan (NECP) Compliance and Interoperable Communications Gap Closure
Background Information
The Department of Emergency Management, Division of Health and Emergency Services, submitted a grant application to the Arizona Department of Homeland Security (AZDOHS) on behalf of counties that make up the Arizona East Homeland Security Region (East Region): Gila, Graham, Greenlee and Pinal counties. National Emergency Communications Plan (NECP) is a requirement of the U.S. Department of Homeland Security for all agencies to comply with federal standards of emergency communication. Completion of tasks identified in the application for this grant will provide compliance for the East Region. Grant Applications for the FFY2012 grant cycle, such as this grant, were not presented to the Board of Supervisors because each application was written with the understanding that the projects are regional in nature and Gila County would not be managing any funding awarded for the projects. Gila County has submitted grant applications on behalf of the East Region for several years.
Evaluation
Grant applications that take a regional approach are encouraged for the purpose of using federal grant funds efficiently to strengthen our ability to work together at all levels to address common threat and vulnerability issues and encourage the development and sharing of resources across town, city, county, and tribal lines. This grant award provides funding of $40,000 to support the NECP Compliance and Interoperable Communications Gap Closure for the East Region.
Conclusion
To facilitate regional implementation, we are requesting to provide an MOU to authorize the Arizona Strategic Enterprise Office of the Arizona Department of Administration, in coordination with AZDOHS, to manage the scope of the grant award in the amount of $40,000.
Recommendation
The Director of Health & Emergency Services recommends the Board of Supervisors' authorization for the Chairman to sign a Memorandum of Understanding for Arizona Department of Homeland Security Grant Agreement No. 999302-01 NECP Compliance and Interoperable Communications Gap Closure in the amount of $40,000.
Suggested Motion
Authorization of the Chairman's signature on a Memorandum of Understanding with the Arizona Department of Homeland Security (AZDOHS) stating that the $40,000 awarded as AZDOHS Grant Agreement No. 999302-01 (Project Title: NECP Compliance and Interoperable Communications Gap Closure) be retained and managed by the Arizona Strategic Enterprise Technology Office in coordination with AZDOHS for the grant performance period of October 1, 2012, through September 30, 2013.

Attachments
MOU
Award Letter for Grant No. 999302-01
Submission Confirmation
Grant Application for NECP Compliance and Interoperable Communications Gap Closure Project
Legal Explanation


ARF-1548			Consent Agenda Item 4- D
Regular BOS Meeting
Meeting Date:	11/13/2012
Submitted For:	Michael O'Driscoll
Submitted By:	Debra Williams, 911 Coordinator, Sheriff's Office
Department:	Health & Emergency Management	Division:	Emergency Management

Information
Request/Subject
Memorandum of Understanding (MOU) for Arizona Department of Homeland Security Grant Agreement No. 999302-02 Tactical Interoperable Communications Scorecard (TICP) Development Workshop.
Background Information
The Department of Emergency Management, Division of Health and Emergency Services, submitted a grant application to the Arizona Department of Homeland Security (AZDOHS) on behalf of counties that make up the Arizona East Homeland Security Region (East Region): Gila, Graham, Greenlee and Pinal counties. Grant Applications for the FFY2012 grant cycle, such as this grant, were not presented to the Board of Supervisors because each application was written with the understanding that the projects are regional in nature and Gila County would not be managing any funding awarded for the projects. Gila County has submitted grant applications on behalf of the East Region for several years.
Evaluation
Grant applications that take a regional approach are encouraged for the purpose of using federal grant funds efficiently to strengthen our ability to work together at all levels to address common threat and vulnerability issues and encourage the development and sharing of resources across town, city, county, and Tribal lines. This grant award provides funding of $15,000 for a Tactical Interoperable Communications Scorecard (TICP) Development Workshop to support communications planning for the East Region.
Conclusion
To facilitate regional implementation, we are requesting to provide a Memorandum of Understanding to authorize the Arizona Strategic Enterprise Office of the Arizona Department of Administration, in coordination with AZDOHS, to manage the scope of the grant award. This workshop is part of a technical assistance program provided by the U.S. Department of Homeland Security to assist state and local governments to forwarding the national goal of interoperability.
Recommendation
The Director of Health and Emergency Services recommends the Board of Supervisors' authorization for the Chairman to sign a Memorandum of Understanding for Arizona Department of Homeland Security Grant Agreement No. 999302-02 TICP Development Workshop award in the amount of $15,000.
Suggested Motion
Authorization of the Chairman's signature on a Memorandum of Understanding with the Arizona Department of Homeland Security (AZDOHS) stating that the $15,000 awarded as AZDOHS Grant Agreement No. 999302-02 (Project Title: TICP Development Workshop) be retained and managed by the Arizona Strategic Enterprise Technology Office in coordination with AZDOHS for the grant performance period of October 1, 2012, through September 30, 2013.

Attachments
MOU
Award Letter for Grant No. 999302-02
Submission Confirmation
Grant Application for TICP Development Workshop
Legal Explanation


ARF-1546			Consent Agenda Item 4- E
Regular BOS Meeting
Meeting Date:	11/13/2012
Submitted For:	Michael O'Driscoll
Submitted By:	Debra Williams, 911 Coordinator, Sheriff's Office
Department:	Health & Emergency Management	Division:	Emergency Management

Information
Request/Subject
Memorandum Of Understanding (MOU) for Arizona Department of Homeland Security Grant Agreement No. 999302-03 East Region Training and Exercise
Background Information
The Department of Emergency Management, Division of Health and Emergency Services, submitted a grant application to the Arizona Department of Homeland Security (AZDOHS) on behalf of counties that make up the Arizona East Homeland Security Region (East Region): Gila, Graham, Greenlee and Pinal counties. Grant Applications for the FFY2012 grant cycle, such as this grant, were not presented to the Board of Supervisors because each application was written with the understanding that the projects are regional in nature and Gila County would not be managing any funding awarded for the projects. Gila County has submitted grant applications on behalf of the East Region for several years.
Evaluation
Grant applications that take a regional approach are encouraged for the purpose of using federal grant funds efficiently to strengthen our ability to work together at all levels to address common threat and vulnerability issues and encourage the development and sharing of resources across town, city, county, and Tribal lines. This grant award provides funding of $33,000 to support training and exercises for the East Region.
Conclusion
To facilitate regional implementation, we are requesting to provide a Memorandum of Understanding to authorize the Arizona Department of Emergency Management, in coordination with AZDOHS, to manage the scope of the grant award.
Recommendation
The Director of Health & Emergency Services recommends the Board of Supervisors' authorization for the Chairman to sign a Memorandum of Understanding for Arizona Department of Homeland Security Grant Agreement #999302-03 East Region Training and Exercise award in the amount of $33,000.
Suggested Motion
Authorization of the Chairman's signature on a Memorandum of Understanding with the Arizona Department of Homeland Security (AZDOHS) stating that the $33,000 awarded as Grant Agreement No. 999302-03 (Project Title: East Region Training and Exercise) be retained and managed by the Arizona Division of Emergency Management in coordination with AZDOS for the grant performance period of October 1, 2012, through September 30, 2013.

Attachments
MOU
Award Letter for Grant No. 999302-03
Submission Confirmation
Grant Application for Grant No. 999302-03
Legal Explanation


ARF-1522			Consent Agenda Item 4- F
Regular BOS Meeting
Meeting Date:	11/13/2012
Submitted For:	Paula Horn
Submitted By:	Paula Horn, Deputy Director of Pub. Hlth. & Comm. Serv., Public Health and Community Services
Department:	Health & Emergency Management	Division:	Prevention Services
Fiscal Year:	2012-2013	Budgeted?:	Yes
Contract Dates Begin & End:	October 1, 2012 through September 30, 2013	Grant?:	Yes
Matching Requirement?:	No	Fund?:	Renewal

Information
Request/Subject
Amendment No. 4 to the Intergovernmental Agreement (Contract No. ADHS11-004485) with Arizona Department of Health Services.
Background Information
The purpose of this Intergovernmental Agreement is to provide funding to the Nutrition Services Program for the continued provision of WIC (Womens, Infants and Children) program services to qualified families. WIC helps families by providing checks to buy healthy supplemental foods, nutrition and health education, breastfeeding support, and help finding healthcare and other community services. The Farmer’s Market Nutrition program provides checks to WIC families and seniors to buy fresh produce from growers at local Farmer’s Markets. The Breastfeeding Peer Counseling program provides breastfeeding education, support and guidance to prenatal and breastfeeding mothers with the goal of increasing breastfeeding incidence and duration rates in Gila County. In 2011 Arizona Department of Health Services changed to an electronic grant filing process (Procure.AZ.gov) and all exisitng contracts had new numbers assigned.
Evaluation
Amendment No. 4 will provide continued funding during FY 2013 to the current contract ADHS11-004485 for WIC Services, Breastfeeding Peer Counselor Program, and Farmers Market Nutrition Program.
Conclusion
Without this funding Gila County would be unable to provide WIC Services.
Recommendation
It is the recommendation of the Director of Health and Emergency Services that the Board of Supervisors approve Amendment No. 4 to an Intergovernmental Agreement (Contract No. ADHS11-004485) with the Arizona Department of Health Services in the amount of $313,130 to extend services for the period of October 1, 2012, through September 30, 2013.
Suggested Motion
Approval of Amendment No. 4 to an Intergovernmental Agreement (Contract No. ADHS11-004485) between Gila County Division of Health and Emergency Services and the Arizona Department of Health Services in the amount of $313,130 to extend services for the period of October 1, 2012, through September 30, 2013.

Attachments
Amendment No. 4 to Contract No. ADHS11-004485
Amendment No. 3
Amendment No. 2
Amendment No. 1
Original Contract No. ADHS11-004485
Legal Explanation


ARF-1540		Consent Agenda Item 4- G
Regular BOS Meeting
Meeting Date:	11/13/2012
Submitted By:	Marian Sheppard, Clerk of the Board Consultant, Clerk of the Board of Supervisors
Department:	Clerk of the Board of Supervisors

Information
Request/Subject
Lion's Club Special Event Liquor License Application for November 10, 2012.
Background Information
A qualified organization may submit an application to serve liquor at a special event for up to 10 days per year. The Arizona Department of Liquor Licenses and Control (Department) approves all liquor-related applications; however, part of the Department's process requires that the local governing body review the application and submit a recommendation for approval or disapproval to the Department for any establishment located within the jurisdiction of that local governing body. On January 24, 2012, the Board of Supervisors approved an application submitted by the Lion's Club to sell liquor on February 11, 2012. On March 20, 2012, the Board of Supervisors approved two applications submitted by the Lion's Club to sell liquor on April 7, 2012, and April 14, 2012. On September 4, 2012, the Board of Supervisors approved two applications submitted by the Lion's Club to sell liquor on September 20, 2012, and September 22, 2012. The City of Globe also approved an application for one day in 2012.
Evaluation
The Chief Deputy Clerk of the Board of Supervisors has reviewed the attached application and has determined that it has been filled out correctly.
Conclusion
This charitable organization properly completed the application. This application was submitted to the Chief Deputy Clerk of the Board after the October 16th Board meeting, and since there was not another Board of Supervisors' meeting scheduled until November 13th, the County Manager signed the application on behalf of the Board of Supervisors to allow the Lion's Club sufficient time to submit this application to the Department for final approval prior to the scheduled event. The Lion's Club of Globe, Arizona, has used 7 days of the allowable 10 days to serve liquor at a special event in 2012.
Recommendation
The Chief Deputy Clerk recommends that the Board of Supervisors ratify its approval authorizing the County Manager's signature on this application.
Suggested Motion
Ratification of the Board of Supervisors' authorization for the County Manager's signature on a Special Event Liquor License Application submitted by the Lion's Club of Globe, Arizona, Inc. to serve liquor on November 10, 2012.

Attachments
Lion's Club Special Event Liquor License Application


ARF-1561		Consent Agenda Item 4- H
Regular BOS Meeting
Meeting Date:	11/13/2012
Submitted By:	Marian Sheppard, Clerk of the Board Consultant, Clerk of the Board of Supervisors
Department:	Clerk of the Board of Supervisors

Information
Request/Subject
Collins Ranch Water Users' Association Water Franchise Application
Background Information
On July 27, 1987, the Board of Supervisors granted a 25-year non-exclusive Franchise to Collins Ranch Water Users' Association (Association) to allow the Association to supply domestic and residential water to its member homes. On November 30, 1987, the Board of Supervisors approved an Amended Franchise for Collins Ranch Water Users' Association which incorporates the following changes to the initial Franchise: 1) the legal description changed to reflect the correct legal description; 2) on line 2 of paragraph 11 of the Franchise, the words "or an adjudication" were added; and 3) on lines 3 and 5 of that same paragraph the six months period was changed to eight months. When this Amended Franchise was approved by the Board of Supervisors, the effective start of the 25-year Franchise was November 30, 1987. At present, the Association is providing water to 36 member homes.
Evaluation
An Application to renew this Franchise for an additional period of 15 years was received by the Chief Deputy Clerk of the Board on August 20, 2012. Per Gila County franchise application requirements, the applicant has submitted a payment of $350 for the application fee, which was deposited with the County Treasurer on August 22, 2012. An internal review of the application paperwork has also been conducted. The County Engineering Department has verified that the legal description matches the area map and that the service area has not changed from the time the Amended Franchise was granted by the Board of Supervisors. The Chief Deputy Clerk of the Board and the Chief Deputy County Attorney have confirmed that the applicant has met all of the County's franchise application requirements.
Conclusion
The next step in the application process is for the Board of Supervisors to officially accept the application and set a hearing date to obtain public comment on this application.
Recommendation
As all requirements for this application have been met, the Chief Deputy Clerk recommends that the Board of Supervisors accept this application and set a hearing date of Tuesday, December 4, 2012, at 10:00 a.m. to renew this Franchise for an additional 15 years from November 30, 2012, through November 29, 2027. Per A.R.S. §40-283(E), a notice of the public hearing will be published once a week for three weeks in the Arizona Silver Belt newspaper, which is the official newspaper of Gila County for 2012, and in the Payson Roundup newspaper.
Suggested Motion
Approval to accept an Application for Franchise submitted by Collins Ranch Water Users' Association to renew its franchise for an additional 15 years in order to continue providing domestic and residential water to its members, and set a public hearing date of Tuesday, December 4, 2012, at 10:00 a.m. to consider the granting of said Franchise.

Attachments
Collins Ranch Water Users' Association Water Franchise Application