PURSUANT TO A.R.S. §38-431.01, THE GILA COUNTY BOARD OF SUPERVISORS WILL HOLD AN OPEN MEETING IN THE SUPERVISORS’ HEARING ROOM, 1400 EAST ASH STREET, GLOBE, ARIZONA. ONE OR MORE BOARD MEMBERS MAY PARTICIPATE IN THE MEETING BY TELEPHONE CONFERENCE CALL OR BY INTERACTIVE TELEVISION VIDEO (ITV). ANY MEMBER OF THE PUBLIC IS WELCOME TO ATTEND THE MEETING VIA ITV WHICH IS HELD AT 610 E. HIGHWAY 260, BOARD OF SUPERVISORS’ CONFERENCE ROOM, PAYSON, ARIZONA. THE AGENDA IS AS FOLLOWS:
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REGULAR MEETING - TUESDAY, JULY 23, 2019 - 10:00 A.M.
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| 1. | CALL TO ORDER - PLEDGE OF ALLEGIANCE - INVOCATION | |||||
| 2. | PUBLIC HEARINGS: | |||||
| A. | (Adjourn as the Gila County Board of Supervisors and convene as the Gila County Library District Board of Directors) Convene a Truth in Taxation hearing to hear from citizens regarding the proposed primary property tax levy rate of $.2425 per $100 assessed value for FY 2020, excluding amounts that are attributable to new construction and any changes that may occur from property tax levies for voter approved bonded indebtedness or budget and tax overrides, that is $24,436 greater than the amount allowed without a Truth in Taxation public hearing; and approve the proposed primary property tax levy rate of $.2425 per 100 of assessed value for FY 2020. (Roll Call Vote) (Jacque Sanders) (Adjourn as the Gila County Library District Board of Directors and reconvene as the Gila County Board of Supervisors) | Approved | ||||
| B. | Convene a Truth in Taxation hearing to hear from citizens on the proposed primary property tax levy for FY 2020, excluding amounts that are attributable to new construction and any changes that may occur from property tax levies for voter approved bonded indebtedness or budget and tax overrides, that is $418,523 greater than the allowable levy without a Truth in Taxation public hearing; and approve the proposed primary property tax levy for FY 2020. (Roll Call Vote) (Mary Springer) | Approved | ||||
| 3. | REGULAR AGENDA ITEMS: | |||||
| A. | Information/Discussion/Action to approve a request from the Gila County School Superintendent on behalf of Tonto Basin School District #33 (District) to include an additional $110,000 in the calculation for the District's tax levy for FY 2019-2020 due to a cash deficit. (Nick Montague) | Approved | ||||
| B. | Information/Discussion/Action to approve the distribution of $76,731.61 of Gila County's share of FY 2018-2019 Secure Rural Schools and Community Self-Determination Act funding, as authorized through section 24 of P.L. 114-10, to Gila County school districts. (Roy Sandoval/Nick Montague) | Approved | ||||
| C. | Information/Discussion/Action to approve an Intergovernmental Agreement between the Town of Payson on behalf of the Payson Police Department and Gila County on behalf of the Gila County Sheriff's Office for Centralized Management of 9-1-1 Grant Funds for the term July 1, 2019, to June 30, 2020. (Debra Williams) | Approved | ||||
| D. | Information/Discussion/Action to approve an Intergovernmental Agreement between the Pleasant Valley Fire District and Gila County for 9-1-1 Dispatch Services for an initial term of three (3) years, starting July 1, 2019, and ending June 30, 2022. (Debra Williams) | Approved | ||||
| E. | Information/Discussion/Action to approve Funding Agreement No. 502-19 between the Arizona Department Housing and the Gila County Community Services Department to receive $5,000 of Continuum of Care (COC) Planning Funds to be used through December 31, 2019, whereby the Gila County Community Services Department will act as the lead in forming a Gila County COC and will be responsible for activities, discussions, and meetings directed at ending homelessness. (Malissa Buzan) | Approved | ||||
| F. | Information/Discussion/Action to adopt Ordinance No. 2019-04 which authorizes the modification of the Zoning Map for the Unincorporated Areas of Gila County by changing the zoning of Assessor's parcel number 301-32-002R (168 West Hunt Ranch Road, Strawberry, AZ) from Residential One Density 175 (R1-D175) to Residence One District with a District Density of 70 (R1-D70) to split the property into two separate lots with one residence on each parcel. (Scott Buzan) | Adopted | ||||
| G. | Information/Discussion/Action to adopt Ordinance No. 2019-05 which authorizes the modification of the Zoning Map for Unincorporated Areas of Gila County by changing the zoning of Assessor's parcel number 301-08-232 (Lot 89 of Strawberry View #2 Subdivision, Strawberry, AZ) from Commercial Two District (C2) to Residence One District with a District Density of 12 (R1-D12) to construct a single family residence. (Scott Buzan) | Adopted | ||||
| H. | Information/Discussion/Action to approve an Intergovernmental Agreement (Contract No. CTR044391) between the Arizona Department of Health Services and Gila County Health and Emergency Management Department in the amount of $15,000 for the period May 1, 2019, to August 31, 2019, to contract with an architect to design and budget the renovation of the NAPA Building into a new Gila County WIC clinic in Payson. (Michael O'Driscoll) | Approved | ||||
| I. | Information/Discussion/Action to adopt Resolution No. 19-07-01 for the installation of regulatory signage at the intersection of Hardscrabble Mesa Road and Southard Drive in Gila County. (Steve Sanders) | Adopted | ||||
| J. | Information/Discussion/Action to adopt Resolution No. 19-07-02 accepting a portion of Six Shooter Canyon road to be established as a primitive road and authorizing the Chairman of the Board of Supervisors to sign the Primitive Road Easement. (Steve Sanders) | Adopted | ||||
| K. | Information/Discussion/Action to review all bids submitted for Request for Proposals No. 050619 for the purchase and delivery of bulk fuel and lubricants; award to the lowest, most responsible and qualified bidder; and authorize the Chairman’s signature on the award contract. (Steve Sanders) | Awarded | ||||
| L. | Information/Discussion/Action to approve Intergovernmental Agreement (IGA) No. 060119 with the Town of Star Valley for Consolidated Administration and Operation of Limited Jurisdiction Courts which includes the repayment of the past due amount of $105,860.84 owed by the Town of Star Valley; and authorize the Chairman's signature on the IGA. (Mary Springer) | Approved | ||||
| M. | Information/Discussion/Action to approve the Gila County Five-Year Strategic Plan booklet and distribution plan. (Mary Springer) | Approved | ||||
| 4. | CONSENT AGENDA ACTION ITEMS: (Any matter on the Consent Agenda will be removed from the Consent Agenda and discussed and voted upon as a regular agenda item upon the request of any member of the Board of Supervisors.) | |||||
| A. | Approval of an Independent Contractor Agreement (Contract No. 07012019-20) between the Arizona Community Action Association d/b/a Wildfire and the Gila County Community Services Department, Community Action Program, whereby Wildfire will administer funding in the amount of $87,771 which will be used to provide weatherization services, utility repair and replacement, utility deposits and bill assistance to eligible citizens residing in Gila County for the period of July 1, 2019, through June 30, 2020. | Approved | ||||
| B. | Approval of Amendment No. 1 to an Intergovernmental Agreement (Contract No. ADHS18-177678) between Gila County and the Arizona Department of Health Services to change the Scope of Work and Uniform Terms and Conditions for the contract period of January 1, 2018, through December 31, 2022. | Approved | ||||
| C. | Approval of an Intergovernmental Agreement (Contract No. ADHS18-193949) between Gila County and the Arizona Department of Health Services to change the Price Sheet for the continued provision of HIV care and support services to residents of Gila, Apache and Navajo Counties for the period of April 1, 2018, through March 31, 2023, in the amount of $255,976.12 per year. | Approved | ||||
| D. | Approval of Amendment No. 2 to Professional Services Contract No. 051418 with the Law Offices of Samantha Sue Elledge, PLLC to increase the contract by $7,600 for the contract term July 1, 2018, to June 30, 2019. | Approved | ||||
| E. | Approval of Amendment No. 1 to Professional Services Contract No. 052318-1 with Timothy V. Nelson to extend the term of the contract for one additional year, from July 1, 2019, to June 30, 2020; and remove some language from the contract. | Approved | ||||
| F. | Approval of Amendment No. 1 to Professional Services Contract No. 050718-4 with Michael B. Bernays, Attorney at Law, to extend the term of the contract for one additional year, from July 1, 2019, to June 30, 2020; and remove some language from the contract. | Approved | ||||
| G. | Approval of Professional Services Contract No. 040819 with Diana G. Montgomery, PLLC, for a not to exceed amount of $45,800 to continue providing professional legal defense services for the Superior Court in Gila County for the period July 1, 2019, to June 30, 2020. | Approved | ||||
| H. | Approval of Amendment No. 1 to Professional Services Contract No. 052118-1 with Steven E. Burk to extend the term of the contract for one additional year, from July 1, 2019, to June 30, 2020; and remove some language from the contract. | Approved | ||||
| I. | Approval to appoint Mr. Udon McSpadden to the Board of Directors of The Industrial Development Authority of the County of Gila, Arizona, for a term of office to begin on July 23, 2019, and end on December 31, 2024 (with a one-time adjustment to the term's expiration date.) | Appointed | ||||
| J. | Authorization of the Chairman's signature on the Quit Claim Deed for the Clerk of the Board's over-the-counter sale of Assessor's tax parcel number 206-22-092 to Johanna Molina. | Authorized | ||||
| K. | Authorization of the Chairman's signature on the Quit Claim Deed for the Clerk of the Board's over-the-counter sale of Assessor's tax parcel number 101-07-115 to Jimmy Bentley. | Authorized | ||||
| L. | Approval of a Special Event Liquor License Application submitted by Pine Strawberry Fuel Reduction, Inc. for a fundraising event to be held on September 13, 2019, and September 14, 2019, at the Mary Ellen Randall Horse Arena located in Pine. | Approved | ||||
| M. | Acknowledgment of the May 2019 monthly activity report submitted by the Globe Regional Constable's Office. | Acknowledged | ||||
| N. | Acknowledgment of the May 2019 monthly activity report submitted by the Payson Regional Constable's Office. | Acknowledged | ||||
| O. | Acknowledgment of the May 2019 monthly activity report submitted by the Globe Regional Justice of the Peace's Office. | Acknowledged | ||||
| P. | Acknowledgement of the May 2019 monthly activity report submitted by the Payson Regional Justice of the Peace's Office. | Acknowledged | ||||
| Q. | Acknowledgment of the May 2019 monthly activity report submitted by the Clerk of the Superior Court's Office. | Acknowledged | ||||
| R. | Acknowledgment of the May 2019 monthly activity report submitted by the Recorder's Office. | Acknowledged | ||||
| S. | Approval of the June 4, 2019, June 6, 2019, June 25, 2019, and July 9, 2019, Board of Supervisors' meeting minutes. | Approved | ||||
| T. | Acknowledgment of the Human Resources reports for the weeks of June 4, 2019, June 11, 2019, June 18, 2019, and June 25, 2019. | Acknowledged | ||||
| U. | Approval of finance reports/demands/transfers for the month of June 2019. | Approved | ||||
| V. | Acknowledgement of contracts under $50,000 which have been approved by the County Manager for the month of June 2019. | Acknowledged | ||||
| 5. | CALL TO THE PUBLIC: A call to the public is held for public benefit to allow individuals to address the Board of Supervisors on any issue within the jurisdiction of the Board of Supervisors. Board members may not discuss items that are not specifically identified on the agenda. Therefore, pursuant to Arizona Revised Statute §38-431.01(H), at the conclusion of an open call to the public, individual members of the Board of Supervisors may respond to criticism made by those who have addressed the Board, may ask staff to review a matter or may ask that a matter be put on a future agenda for further discussion and decision at a future date. | No Comments | ||||
| 6. | At any time during this meeting pursuant to A.R.S. §38-431.02(K), members of the Board of Supervisors and the County Manager may present a brief summary of current events. No action may be taken on information presented. | Comments Provided | ||||
IF SPECIAL ACCOMMODATIONS ARE NEEDED, PLEASE CONTACT THE RECEPTIONIST AT (928) 425-3231 AS EARLY AS POSSIBLE TO ARRANGE THE ACCOMMODATIONS. FOR TTY, PLEASE DIAL 7-1-1 TO REACH THE ARIZONA RELAY SERVICE AND ASK THE OPERATOR TO CONNECT YOU TO (928) 425-3231.
THE BOARD MAY VOTE TO HOLD AN EXECUTIVE SESSION FOR THE PURPOSE OF OBTAINING LEGAL ADVICE FROM THE BOARD’S ATTORNEY ON ANY MATTER LISTED ON THE AGENDA PURSUANT TO A.R.S. §38-431.03(A)(3). THE ORDER OR DELETION OF ANY ITEM ON THIS AGENDA IS SUBJECT TO MODIFICATION AT THE MEETING. |