PURSUANT TO A.R.S. §38-431.01, THE GILA COUNTY BOARD OF SUPERVISORS WILL HOLD AN OPEN MEETING IN THE SUPERVISORS’ HEARING ROOM, 1400 EAST ASH STREET, GLOBE, ARIZONA. ONE OR MORE BOARD MEMBERS MAY PARTICIPATE IN THE MEETING BY TELEPHONE CONFERENCE CALL OR BY INTERACTIVE TELEVISION VIDEO (ITV). ANY MEMBER OF THE PUBLIC IS WELCOME TO ATTEND THE MEETING VIA ITV WHICH IS HELD AT 610 E. HIGHWAY 260, BOARD OF SUPERVISORS’ CONFERENCE ROOM, PAYSON, ARIZONA. THE AGENDA IS AS FOLLOWS:
|
||||||
REGULAR MEETING - TUESDAY, APRIL 3, 2018 - 10:00 A.M.
|
||||||
| 1. | CALL TO ORDER - PLEDGE OF ALLEGIANCE - INVOCATION | |||||
| 2. | REGULAR AGENDA ITEMS: | |||||
| A. | Information/Discussion/Action to appoint Rebecca Baeza as the Interim Globe Regional Justice of the Peace to fill the unexpired term of office previously held by Jesse Bolinger effective immediately through December 31, 2018. (James Menlove) | Appointed | ||||
| B. | Information/Discussion/Action to adopt Proclamation No. 2018-01 proclaiming April 2018 as National County Government Month in Gila County with this year's theme of “Serving the Underserved” and to encourage all Gila County Officials, employees, schools and residents to participate in county government month celebration activities. (James Menlove) | Adopted | ||||
| C. | Information/Discussion/Action to adopt Resolution No. 18-04-01 adopting a Fair Housing policy; making known Gila County's commitment to the principle of Fair Housing; and describing actions Gila County shall undertake to affirmatively further Fair Housing. (Malissa Buzan) | Adopted | ||||
| D. | Information/Discussion/Action to adopt Resolution No. 18-04-02 accepting a Quit Claim Deed for a portion of Yuma Trail as described in Fee No. 2018-002264, Gila County Records, as a public road and accepting said road into the Gila County Maintained Roadway System. (Steve Sanders) | Adopted | ||||
| E. | Information/Discussion/Action to adopt Resolution No. 18-04-03 accepting grants of roadway easements as stated on the Resolution; accepting quit claim deeds as stated on the Resolution; designating Verde Glen Road as a Primitive Road; and accepting said road into the Gila County Primitive Roads System. (Steve Sanders) | Adopted | ||||
| F. | Information/Discussion/Action to approve the use of the S.A.V.E. Cooperative in accordance with the Alhambra ESD #68 Contract IFB #M16-13-21 with Sunland Asphalt for Copper Region pavement preservation in the amount of $574,992 and as shown on Exhibit A attached to this agenda item. (Steve Sanders) | Approved | ||||
| G. | Information/Discussion/Action to review all bids submitted for Invitation for Bids No. 011318 for the purchase of two new half-ton, 4X4, full size, extended cab, short bed pickups for assignment to the Constables' Offices; award to the lowest, responsible and qualified bidder; and authorize the Chairman's signature on the award contract. (Steve Sanders) | Awarded | ||||
| H. | Information/Discussion/Action to review all bids submitted for Invitation for Bids No. 013118 - Houston Mesa Road-Asphalt Patching Project; award to the lowest, most responsive, responsible and qualified bidder; and authorize the Chairman’s signature on the award contract. (Mary Springer/Steve Sanders) | Awarded | ||||
| I. | Information/Discussion/Action to review all bids submitted for Invitation for Bids No. 011218 for the purchase of two new transport vans with capacity for 12 passengers for assignment to the Probation Department; award to the lowest, responsible and qualified bidder; and authorize the Chairman's signature on the award contract. (Mary Springer/Steve Sanders) | Awarded | ||||
| J. | Information/Discussion/Action to review all bids submitted for Invitation for Bids No. 011118 for the purchase of one new prisoner transport van with installed insert and security equipment; award to the lowest, responsible and qualified bidder; and authorize the Chairman's signature on the award contract. (Mary Springer/Steve Sanders) | Awarded | ||||
| K. | Information/Discussion/Action regarding premium rates in the Arizona Local Government Employee Benefit Trust for Gila County's employee insurance and benefit plans to be effective as of July 1, 2018, as follows: Adopt Schedule A - Employee Insurance Contributions FY 2019 attached to this agenda item. (Jacque Sanders) | Adopted | ||||
| L. | (Motion to adjourn as the Gila County Board of Supervisors and convene as the Gila County Library District Board of Directors.) Information/Discussion/Action to approve a 5-year Intergovernmental Agreement between the Gila County Library District and Apache County Library District for the provision of a shared Integrated Library System effective April 1, 2018. (Jacque Sanders) (Motion to adjourn as the Gila County Library District Board of Directors and reconvene as the Gila County Board of Supervisors.) | Approved | ||||
| M. | Information/Discussion/Action to consider a sealed bid for the purchase of Assessor's tax parcel number 102-13-019Q and, if accepted, authorize the Chairman's signature on the Quit Claim Deed. (Marian Sheppard) | Authorized | ||||
| 3. | CONSENT AGENDA ACTION ITEMS: (Any matter on the Consent Agenda will be removed from the Consent Agenda and discussed and voted upon as a regular agenda item upon the request of any member of the Board of Supervisors.) | |||||
| A. | Approval of the Memorandum of Understanding for Federal Fiscal Year 2018 between the Arizona Community Action Association and the Gila County Community Services Division, Community Action Program, which will allow Gila County to continue to be a Supplemental Nutrition Assistance Program Community Partner for the period of April 1, 2018, through September 30, 2018. | Approved | ||||
| B. | Authorization of the Chairman's signature on the Civil Rights Certification (form HUD-50077-CR), which will be submitted to the U.S. Department of Housing and Urban Development by the Gila County Public Housing Authority (PHA) as it relates to the 5-Year/Annual PHA Plan for the Gila County PHA for fiscal year 2017. | Authorized | ||||
| C. | Approval of Intergovernmental Agreement (Contract No. ADHS18-193949) between Gila County and the Arizona Department of Health Services to continue to provide HIV care and support services to residents of Gila, Apache and Navajo Counties for the period of April 1, 2018, through March 31, 2023, in the amount of $251,365 per year. | Approved | ||||
| D. | Approval for the Board of Supervisors to acknowledge the appointment of David Lagunas as the Chairman of the Gila County Personnel Commission effective March 15, 2018; appoint Mr. Lagunas to the Public Safety Retirement System Local Board for the term ending on December 31, 2019; appoint Mr. Lagunas to the Correctional Officers Retirement Plan (CORP) Local Board for Sheriff's Office (S.O.) Dispatchers for the term ending December 31, 2021; and appoint Mr. Lagunas to the CORP Local Board for S.O. Detention Officers and Non-Uniformed Officers for the term ending December 31, 2021. | Approved | ||||
| E. | Approval to appoint the following members to the Northern Gila County Range Commission, as follows: Forrest Switzer for the term of office that ends on December 31, 2020.; David (Smokey) Slaughter for the term of office that ends on December 31, 2019; and Charles Thompson for the term of office that ends on December 31, 2018. | Approved | ||||
| F. | Approval of a Special Event Liquor License application submitted by the Friends of the National Rifle Association (FNRA) to serve liquor at the FNRA Annual Dinner and Auction to be held on April 21, 2018, at the Gila County Fairgrounds. | Approved | ||||
| G. | Acknowledgment of the February 2018 monthly activity report submitted by the Globe Regional Constable's Office. | Acknowledged | ||||
| H. | Acknowledgment of the February 2018 monthly activity report submitted by the Recorder's Office. | Acknowledged | ||||
| I. | Acknowledgement of the February 2018 monthly activity report submitted by the Payson Regional Justice of the Peace's Office. | Acknowledged | ||||
| J. | Approval of the March 20, 2018, Board of Supervisors' meeting minutes. | Approved | ||||
| K. | Acknowledgment of the Human Resources reports for the weeks of March 6, 2018, March 13, 2018, March 20, 2018, and March 27, 2018. | Acknowledged | ||||
| L. | Acknowledgment of contracts under $50,000 which have been approved by the County Manager for the week of February 19, 2018, through February 23, 2018. | Acknowledged | ||||
| M. | Approval of finance reports/demands/transfers for the reporting period of February 26, 2018, through March 26, 2018. | Approved | ||||
| 4. | CALL TO THE PUBLIC: Call to the Public is held for public benefit to allow individuals to address the Board of Supervisors on any issue within the jurisdiction of the Board of Supervisors. Board members may not discuss items that are not specifically identified on the agenda. Therefore, pursuant to Arizona Revised Statute §38-431.01(H), at the conclusion of an open call to the public, individual members of the Board of Supervisors may respond to criticism made by those who have addressed the Board, may ask staff to review a matter or may ask that a matter be put on a future agenda for further discussion and decision at a future date. | No Comments | ||||
| 5. | At any time during this meeting pursuant to A.R.S. §38-431.02(K), members of the Board of Supervisors and the County Manager may present a brief summary of current events. No action may be taken on information presented. | Comments Provided | ||||
IF SPECIAL ACCOMMODATIONS ARE NEEDED, PLEASE CONTACT THE RECEPTIONIST AT (928) 425-3231 AS EARLY AS POSSIBLE TO ARRANGE THE ACCOMMODATIONS. FOR TTY, PLEASE DIAL 7-1-1 TO REACH THE ARIZONA RELAY SERVICE AND ASK THE OPERATOR TO CONNECT YOU TO (928) 425-3231.
THE BOARD MAY VOTE TO HOLD AN EXECUTIVE SESSION FOR THE PURPOSE OF OBTAINING LEGAL ADVICE FROM THE BOARD’S ATTORNEY ON ANY MATTER LISTED ON THE AGENDA PURSUANT TO A.R.S. §38-431.03(A)((3) THE ORDER OR DELETION OF ANY ITEM ON THIS AGENDA IS SUBJECT TO MODIFICATION AT THE MEETING |