PURSUANT TO A.R.S. §38-431.01, THE GILA COUNTY BOARD OF SUPERVISORS WILL HOLD AN OPEN MEETING IN THE SUPERVISORS’ HEARING ROOM, 1400 EAST ASH STREET, GLOBE, ARIZONA. ONE OR MORE BOARD MEMBERS MAY PARTICIPATE IN THE MEETING BY TELEPHONE CONFERENCE CALL OR BY INTERACTIVE TELEVISION VIDEO (ITV). ANY MEMBER OF THE PUBLIC IS WELCOME TO ATTEND THE MEETING VIA ITV WHICH IS HELD AT 610 E. HIGHWAY 260, BOARD OF SUPERVISORS’ CONFERENCE ROOM, PAYSON, ARIZONA. THE AGENDA IS AS FOLLOWS:
|
||||||
REGULAR MEETING - TUESDAY, OCTOBER 10, 2017 - 10:00 A.M.
|
||||||
| 1. | CALL TO ORDER - PLEDGE OF ALLEGIANCE - INVOCATION | |||||
| 2. | PRESENTATIONS: | |||||
| A. | Presentation of information by the University of Arizona Water Resources Research Center regarding the Needs Assessment and Recommendations for Water Resources Management in Cobre Valley project. (Susanna Eden/Ashley Hullinger) | Presented | ||||
| B. | Public recognition of two employees for October's "Spotlight on Employees" Program, as follows: Thomas Homan and Zachary Paul. (Erica Raymond) | Recognized | ||||
| 3. | PUBLIC HEARINGS: | |||||
| A. | Information/Discussion/Action to obtain comments from the public regarding the application submitted by Cable One, Inc. to renew its Cable Television System License with Gila County for 15 years; and to consider granting a new 15-year License. (Marian Sheppard) | Approved | ||||
| B. | Information/Discussion/Action to adopt Resolution No. 17-10-01 amending the Gila County Comprehensive Plan by deleting Sections 2.I.1 entitled Strawberry and 2.I.2 entitled Pine, and replacing them with Section 2.I.1 entitled Pine-Strawberry. (Robert Gould) | Tabled | ||||
| 4. | REGULAR AGENDA ITEMS: | |||||
| A. | Information/Discussion/Action to adopt Proclamation No. 2017-06 proclaiming October 2017 as "Domestic Violence Awareness Month" in Gila County. (Carolyn Gillis) | Adopted | ||||
| B. | Information/Discussion/Action to enter a Property Lease Agreement between Payson Plaza, LLC and Gila County for 15,188 square feet of space in the Payson Plaza at 307 S. Beeline Highway in Payson for Gila County Courts for five years beginning October 11, 2017 through October 10, 2022, for an annual contract amount in the first year of $136,554.47 with an increase of 3% at each anniversary. (Tommie Martin) | Disapproved | ||||
| C. | Information/Discussion/Action to approve an Agreement-Economic Development Grant No. 080317 between Gila County and Pinal-Gila Council for Senior Citizens Area Agency on Aging whereby the County will disburse up to $150,000; and, further, the Board determines this is for the benefit of the public and will improve or enhance the economic welfare of the inhabitants of Gila County. (James Menlove) | Approved | ||||
| D. | Information/Discussion/Action to approve Intergovernmental Agreement No. 081517 between Gila County (County) and the Gila County Community College District (Provisional) (College) for the County to provide $250,000 in four quarterly payments of $62,500 to the College for utility expenses and repair and maintenance of the facilities and real property at its Globe and Payson campuses commencing July 1, 2017, and ending June 30, 2018. (James Menlove) | Approved | ||||
| E. | Information/Discussion/Action to authorize the advertisement of Request for Proposals No. 082817 to provide janitorial services at various County facilities that are located in northern Gila County. (James Menlove/Steve Sanders) | Authorized | ||||
| F. | Information/Discussion/Action to authorize the advertisement of Invitation for Bids No. 091817 for the purchase of one pre-owned, 2500 gallon water truck to be used at the Buckhead Mesa Landfill. (James Menlove/Steve Sanders) | Authorized | ||||
| G. | Information/Discussion/Action to authorize the Gila County Community Services Division, Housing Services, to submit an application to the Arizona Department of Housing for HOME Investment Partnership Program funds and State Housing Fund funds in the amount of $275,000 to be utilized for housing rehabilitation for fiscal year 2017/2018, and to adopt related Resolution Nos. 17-10-02 and 17-10-03 , which are included as part of the application. (Malissa Buzan) | Authorized | ||||
| H. | Information/Discussion/Action to approve the sale of Assessor's tax parcel numbers 302-34-004Q and 201-06-183C to Gila County for $1 each and the sale of Assessor's parcel number 304-04-211K to the Town of Payson for $1, all of which will be used for a public purpose related to transportation or flood control; authorize the Chairman's signature on the related Quit Claim Deeds; and remove said parcels from the list of properties to be sold at the Board of Supervisors' upcoming property tax sale/auction. (Marian Sheppard) | Approved | ||||
| 5. | CONSENT AGENDA ACTION ITEMS: (Any matter on the Consent Agenda will be removed from the Consent Agenda and discussed and voted upon as a regular agenda item upon the request of any member of the Board of Supervisors.) | |||||
| A. | Approval of Amendment No. 5 to Professional Services Contract No. 040815 with Raymond Geiser to increase the contract amount by $3,000 for a total contract amount not to exceed $145,643 for the contract term of July 1, 2017, to June 30, 2018. | Approved | ||||
| B. | Approval of Professional Services Contract No. 090817 with the Law Office of Steven Jones, not to exceed amount of $40,650 to provide professional legal defense services for the Superior Court in Gila County for the period November 1, 2017, to June 30, 2018. | Approved | ||||
| C. | Approval of Amendment No. 2 to Professional Services Contract No. 032216-1 with Susan Kay Byrum to amend Article 1- Scope of Services: Contractor's fees. | Approved | ||||
| D. | Approval of Amendment No. 7 to Professional Services Contract No. 071415 with Samantha Elledge to increase the contract amount by $1,000 for a not to exceed total contract amount of $53,400 without prior written authorization from the County; and to add some additional language to the contract. | Approved | ||||
| E. | Approval of Amendment No. 2 to Professional Services Contract No. 101116-1 with Collins & Collins, Attorneys at Law, to increase the contract amount by $800 for a total contract amount of $7,800; and add some additional language to the contract. | Approved | ||||
| F. | Approval of Amendment No. 4 to Request for Qualified Vendor Agreement No. DDD 710000 between the Arizona Department of Economic Security, Division of Developmental Disabilities (DDD), and Gila County d/b/a Gila County Employment and Special Training Department to allow for the continued provision of DDD services to eligible residents of Gila County, and remain in compliance with federal and state regulations and provisions of the Qualified Vendor Agreement. | Approved | ||||
| G. | Approval of Amendment No. 4 to Contract No. 014-0444 between Pinal-Gila Council for Senior Citizens (PGCSC), Area Agency on Aging, Region V, and the Gila County Community Services Division, Housing Services, whereby PGCSC will provide funding in the amount of $6,242 to be used for emergency minor home repair to eligible citizens residing in Gila County effective October 10, 2017, through June 30, 2018. | Approved | ||||
| H. | Approval of Amendment No. 1 to an Intergovernmental Agreement (Contract No. ADHS17-171368) between the Gila County Division of Health and Emergency Management and the Arizona Department of Health Services to change the contract number to ADHS18-175354. | Approved | ||||
| I. | Approval of Amendment No. One to an Intergovernmental Agreement (IGA) between the Town of Payson and Gila County to provide centralized dispatch services to the Gila County Sheriff's Office in the amount of $290,272 for one year effective when the IGA has been fully executed by both parties, and with the option to renew the agreement for one additional one-year period. | Approved | ||||
| J. | Approval to appoint Jim Dooley to the Gila County Building Safety Advisory and Appeals Board to fulfill the unexpired term of office previously held by Mike Hanich for the period October 10, 2017, through December 31, 2019. | Approved | ||||
| K. | Approval of a Special Event Liquor License Application submitted by the Cobre Valley Regional Medical Center Foundation of Globe, Arizona, to serve liquor on November 3, 2017, at their fundraiser. | Approved | ||||
| L. | Acknowledgment of the August 2017 monthly activity report submitted by the Payson Regional Constable's Office. | Acknowledged | ||||
| M. | Acknowledgement of the August 2017 monthly activity report submitted by the Payson Regional Justice of the Peace's Office. | Acknowledged | ||||
| N. | Acknowledgment of the August 2017 monthly activity report submitted by the Globe Regional Justice of the Peace's Office. | Acknowledged | ||||
| O. | Approval of the September 19, 2017, and September 26, 2017, Board of Supervisors' meeting minutes and September 19, 2017, Board of Equalization's meeting minutes. | Approved | ||||
| P. | Acknowledgment of the Human Resources reports for the weeks of September 5, 2017, September 12, 2017, September 19, 2017, and September 26, 2017. | Acknowledged | ||||
| Q. | Approval of finance reports/demands/transfers for the reporting period of July 25, 2017, through September 25, 2017. | Approved | ||||
| R. | Acknowledgment of contracts under $50,000 which have been approved by the County Manager for the week of August 28, 2017, through September 1, 2017. | Acknowledged | ||||
| 6. | CALL TO THE PUBLIC: Call to the Public is held for public benefit to allow individuals to address the Board of Supervisors on any issue within the jurisdiction of the Board of Supervisors. Board members may not discuss items that are not specifically identified on the agenda. Therefore, pursuant to Arizona Revised Statute §38-431.01(H), at the conclusion of an open call to the public, individual members of the Board of Supervisors may respond to criticism made by those who have addressed the Board, may ask staff to review a matter or may ask that a matter be put on a future agenda for further discussion and decision at a future date. | No Comments | ||||
| 7. | At any time during this meeting pursuant to A.R.S. §38-431.02(K), members of the Board of Supervisors and the County Manager may present a brief summary of current events. No action may be taken on information presented. | Presented | ||||
IF SPECIAL ACCOMMODATIONS ARE NEEDED, PLEASE CONTACT THE RECEPTIONIST AT (928) 425-3231 AS EARLY AS POSSIBLE TO ARRANGE THE ACCOMMODATIONS. FOR TTY, PLEASE DIAL 7-1-1 TO REACH THE ARIZONA RELAY SERVICE AND ASK THE OPERATOR TO CONNECT YOU TO (928) 425-3231.
THE BOARD MAY VOTE TO HOLD AN EXECUTIVE SESSION FOR THE PURPOSE OF OBTAINING LEGAL ADVICE FROM THE BOARD’S ATTORNEY ON ANY MATTER LISTED ON THE AGENDA PURSUANT TO A.R.S. §38-431.03(A)((3) THE ORDER OR DELETION OF ANY ITEM ON THIS AGENDA IS SUBJECT TO MODIFICATION AT THE MEETING |