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PURSUANT TO A.R.S. SECTION 38-431 THE GILA COUNTY BOARD OF SUPERVISORS WILL HOLD AN OPEN MEETING IN THE SUPERVISORS’ AUDITORIUM, 1400 EAST ASH STREET, GLOBE, ARIZONA. ONE OR MORE BOARD MEMBERS MAY PARTICIPATE IN THE MEETING BY TELEPHONE CONFERENCE CALL OR BY INTERACTIVE TELEVISION VIDEO (ITV). ANY MEMBER OF THE PUBLIC IS WELCOME TO ATTEND THE MEETING VIA ITV WHICH IS HELD AT 610 E. HIGHWAY 260, BOARD OF SUPERVISORS’ CONFERENCE ROOM, PAYSON, ARIZONA. THE AGENDA IS AS FOLLOWS:

REGULAR MEETING - TUESDAY, JANUARY 4, 2011 - 10 A.M.
 
             
1   Call to Order - Pledge of Allegiance – Invocation
 
2   PRESENTATIONS:
 
A   Information/Discussion/Action to recognize newly elected and re-elected public officials for the period January 1, 2011, through December 31, 2014, as follows: Robert Duber II, Judge of the Superior Court, Division 2; Anita Escobedo, Clerk of the Superior Court; Gary Goetteman, Globe Regional Justice of the Peace; Dorothy Little, Payson Regional Justice of the Peace; Jesse Bolinger, Globe Regional Constable; and Colt White, Payson Regional Constable. Judge Peter Cahill will immediately administer the Oath of Office to all officials. (Linda Eastlick) Recognized
 
B   Presentation by the Gila County Recycling and Landfill Management Department on the annual program of recycling and refurbishing discarded bicycles for distribution to disadvantaged youth in Gila County. (Sharon Winters) Presented
 
3   REGULAR AGENDA ITEMS:
 
A   (Motion to adjourn as the Gila County Board of Supervisors and convene as the Gila County Library District Board of Directors.)
Information/Discussion/Action to approve the Library Service Agreement between the Gila County Library District and the San Carlos Public Library to cooperate in the provision of library services for the period July 1, 2010, through June 30, 2011, and to match up to $32,920. (Jacque Griffin)
Approved
 
B   Information/Discussion/Action to approve the Resource Access and Attainment Policy for the Gila County Library District. (Jacque Griffin)
(Motion to adjourn as the Gila County Library District Board of Directors and reconvene as the Gila County Board of Supervisors)
Approved
 
C   Information/Discussion/Action to select one of the following projects for the Secure Rural Schools Title II Special Projects application for 2011: Double Chip Seal Forest Road 423 (Cline Boulevard) in Tonto Basin or Double Chip Seal Forest Road 55 (Russell Road to Kellner Canyon Road) in Globe and direct staff to proceed with preparing the grant application. (Jacque Griffin/Steve Stratton/Steve Sanders) Selected
 
D   Information/Discussion/Action to adopt Resolution No. 11-01-01 authorizing the submission of a Grant Application for Home Investment Partnership Program funds, and Resolution No. 11-01-02 adopting housing services guidelines; and to approve the submission of the Grant Application to the Arizona State Department of Housing, State Housing Fund, in the amount of $330,000 for the Owner-Occupied Housing Rehabilitation 2011 HOME Project.
(Malissa Buzan)
Adopted
 
E   Information/Discussion/Action to accept or reject a petition from Landmark at the Creek LLC, to begin the process to dispose of an unnecessary public roadway being a portion of Christopher Creek Loop as shown on the attached map. (Steve Sanders) Accepted
 
F   Information/ Discussion/ Action to approve the purchase of parcel no. 205-14-035E and a portion of parcel no. 205-14-035C from Jack-in-the-Box Inc. in the amount of $18,000 plus closing fees for the Monroe Street realignment project. (Steve Stratton) Approved
 
G   Information/Discussion/Action to approve Road Project Agreement No. 11-RO-11031200-010 between the United States Department of Agriculture, Forest Service, Tonto National Forest, and Gila County for FY11 annual maintenance on Tonto National Forest Service roads in the amount of $72,114 through September 30, 2011, and with approval for Steve Stratton, Public Works Division Director, to sign modifications under $50,000. (Steve Stratton) Approved
 
H   Information/Discussion/Action to authorize the Gila County Emergency Management Department to submit a FEMA Mitigation-January 2010 Buy-Out Project Grant Application to the Arizona Division of Emergency Management for FEMA Hazard Mitigation Grant Program funds in the amount of $464,492. (Matthew Bolinger) Authorized
 
I   Information/Discussion/Action to authorize the Gila County Emergency Management Department approval to submit a FEMA Mitigation Grant Application-Vertical Heights Road Repair Project to the Arizona Division of Emergency Management for a grant request totalling $350,000. (Matthew Bolinger) Authorized
 
J   Information/Discussion/Action to authorize the Gila County Emergency Management Department to submit a FEMA Mitigation Grant Application-Individual Flood Insurance and Mitigation Outreach Project to the Arizona Division of Emergency Management for FEMA Hazard Mitigation Grant Program funding in the amount of $69,625 for the hire of a Flood Mitigation Analyst for an 18-month period. (Matthew Bolinger) Authorized
 
K   Information/Discussion/Action to authorize the Gila County Emergency Management Department to submit a FEMA Mitigation Grant Application-Elevation Project to the Arizona Division of Emergency Management for Hazard Mitigation Grant Program funding in the amount of $50,000. (Matthew Bolinger) Authorized
 
L   Presentation of information related to Gila County Policy No. BOS-4-2005, Disclosure of Conflicts of Interest, with a reminder to each elected official and division/department director to communicate said policy to their employees. (Marian Sheppard) Presented
 
4   CONSENT AGENDA ACTION ITEMS:
 
A   Authorization of the Chairman's signature on Amendment No. 1 to Contract No. 050709-1 between Gila County and CEMEX to extend the Contract, per Section 2.2, from the period December 18, 2010, to December 17, 2011; and to provide for the purchase of 3/8" chips and ABC, all of which are used in the Copper Region of Gila County. Authorized
 
B   Authorization of the Chairman's signature on Amendment No. 1 to Professional Consulting Services Contract No. 6500.505/01-2010 between Gila County and Sheldon Miller to extend the Contract, per Article I, Activity 5, from the period January 5, 2011, to January 4, 2012, to provide consulting services for various highway projects in Arizona and with the Arizona Department of Transportation. Tabled
 
C   Authorization of the Chairman's signature on Amendment No. 1 to Contract No. 100109-01R between Gila County and Swire Coca-Cola to extend the Contract, per Article III, from January 12, 2011, to January 11, 2012, to provide automated vending machine services to Gila County facilities. Authorized
 
D   Authorization of the Chairman's signature on Amendment No. 1 to Contract No. SS71803D between Gila County and Kimley-Horn and Associates in the amount of $949,992 to approve Phase II scope, design, and cost proposal per Article IX of the contract for Professional Engineering Services on the New Bridge Over Tonto Creek project for the period November 3, 2009, through November 3, 2011. Authorized
 
E   Approval of Amendment No. 3 to Intergovernmental Agreement No. HG861265 between Gila County and the Arizona Department of Health Services in the amount of $135,003 to extend the Teen Pregnancy Prevention program for the period of January 1, 2011,
through December 31, 2011.
Approved
 
F   Approval of Intergovernmental Agreement No. DE111170001 between Gila County and the Arizona Department of Economic Security to facilitate the use of a Family Law Commissioner for the period October 1, 2010, through September 30, 2015. Approved
 
G   Approval of a request for a waiver of fees submitted by Lani Hall, on behalf of the U of A Gila County Cooperative Extension Office - 4-H Program, for the use of the Fairground’s Exhibit Hall and/or other areas at the Fairgrounds for all Gila County 4-H activities in 2011. Approved
 
H   Approval of the July 6, 2010, BOS meeting minutes. Approved
 
I   Approval of the October 2010 monthly departmental activity report submitted by the Clerk of the Superior Court. Approved
 
J   Approval of the October 2010 monthly departmental activity report submitted by the Globe Regional Constable. Approved
 
K   Approval of the November 2010 monthly departmental activity report submitted by the Globe Regional Constable Approved
 
L   Approval of the November 2010 monthly departmental activity report submitted by the Payson Regional Constable. Approved
 
M   Approval of the November 2010 monthly departmental activity report submitted by the Recorder's Office. Approved
 
N   Approval of the October and November 2010 monthly departmental activity reports submitted by the Globe Regional Justice of the Peace. Approved
 
O   Approval of personnel reports for the weeks of December 21, 2010, December 28, 2010, and January 4, 2011. Approved
 
P   Approval of finance reports/demands/transfers for the weeks of December 21, 2010, December 28, 2010, and January 4, 2011. Approved
 
5   CALL TO THE PUBLIC: Call to the Public is held for public benefit to allow individuals to address issue(s) within the Board’s jurisdiction. Board members may not discuss items that are not specifically identified on the agenda. Therefore, pursuant to Arizona Revised Statute §38-431.01(G), action taken as a result of public comment will be limited to directing staff to study the matter, responding to criticism, or scheduling the matter for further discussion and decision at a future date.
 
6   At any time during this meeting pursuant to A.R.S. §38-431.02(K), members of the Board of Supervisors and the Chief Administrator may present a brief summary of current events. No action may be taken on issues presented.




 
IF SPECIAL ACCOMMODATIONS ARE NEEDED, PLEASE CONTACT THE RECEPTIONIST AT (928) 425-3231 AS EARLY AS POSSIBLE TO ARRANGE THE ACCOMMODATIONS. FOR TTY, PLEASE DIAL 7-1-1 TO REACH THE ARIZONA RELAY SERVICE AND ASK THE OPERATOR TO CONNECT YOU TO (928) 425-3231.

THE BOARD MAY VOTE TO HOLD AN EXECUTIVE SESSION FOR THE PURPOSE OF OBTAINING LEGAL ADVICE FROM THE BOARD’S ATTORNEY ON ANY MATTER LISTED ON THE AGENDA PURSUANT TO A.R.S. SECTION 38-431.03(A)((3)

THE ORDER OR DELETION OF ANY ITEM ON THIS AGENDA IS SUBJECT TO MODIFICATION AT THE MEETING

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