Agenda

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3. E.

Regular BOS Meeting

Meeting Date:	10/16/2018
Submitted For:	Steve Sanders
Submitted By:	Shannon Boyer, Executive Administrative Asst.
Department:	Public Works
Fiscal Year:	2018-2019	Budgeted?:	Yes
Contract Dates Begin & End:	n/a	Grant?:	No
Matching Requirement?:	Yes	Fund?:	New

Information

Request/Subject

Adoption of Resolution No. 18-10-03 authorizing the execution of Amendment No. One to an Intergovernmental Agreement (JPA File No. IGA/JPA 16-0005917-I) with the Arizona Department of Transportation (ADOT) for a sidewalk project along Golden Hill Road between Globe and Miami, AZ.

Background Information

On September 6, 2016, the Board adopted Resolution No. 16-09-03 authorizing the approval of an Intergovernmental Agreement (IGA/JPA 16-0005917-I), for a sidewalk project along Golden Hill Road between Globe and Miami, AZ. Upon approval of that agreement, ADOT and County staff realized that additional funds were needed for design costs. To continue advancing the project, funds allocated for Project Management and Design Review (PMDR) were moved to design costs. This amendment will provide for full funding for the remaining cost of design in the amount of $17,360. It will also replace the funding used from the PMDR section, now known as ADOT Project Development Administration Cost (PDA) in the amount of $5,000.00. In total this amendment if approved will cost Gila County Public Works $22,360. Funding will come from the County’s half cent transportation excise tax.

Evaluation

This additional fee is necessary for the project to continue moving forward towards construction.

Conclusion

It is the best interest of the County to provide the additional funds necessary for the project to move forward.

Recommendation

The Public Works Division Director recommends that the Gila County Board of Supervisors adopt Resolution No. 18-10-03 approving Amendment No. One to an Intergovernmental Agreement (IGA/JPA 16-0005917-I) between the State of Arizona, Department of Transportation, and Gila County for an additional $22,360 for the scoping, design and project development administration cost associated with the Golden Hill Sidewalk Project between Globe and Miami, AZ.

Suggested Motion

Information/Discussion/Action to adopt Resolution No. 18-10-03 which authorizes the execution of Amendment No. One to an Intergovernmental Agreement (IGA/JPA 16-0005917-I) between Gila County and the State of Arizona, Department of Transportation, for an additional $22,360 for the scoping, design and project development administration cost associated with the Golden Hill Sidewalk Project between Globe and Miami, AZ. (Steve Sanders)

Attachments
Resolution No. 18-10-03
Amendment 1
IGA/JPA JPA 16-0005917-I