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Regular Agenda Item 3. A.

Regular BOS Meeting

Meeting Date:	09/15/2020
Submitted For:	Steve Sanders	Submitted By:	Betty Hurst, Contracts Administrator
Department:	Finance
Fiscal Year:	2021	Budgeted?:	Yes
Contract Dates Begin & End:	09-15-20 to 09-14-21	Grant?:	No
Matching Requirement?:	No	Fund?:	New

Information

Request/Subject

Award of a Professional Services Contract in Response to Request for Qualifications (RFQ.) No. 062420-Solid Waste Services for Landfills.

Background Information

Russell Gulch Landfill near Globe and Buckhead Mesa Landfill near Payson require oversight and reporting to the Arizona Department of Environmental Quality (ADEQ) and the Arizona Department of Health Services (ADHS) by registered engineers and other professionals. Each landfill has its own unique qualities that require careful monitoring and record keeping. The consulting firm will be tasked to deliver the services in the scope of work outlined in RFQ No. 062420.

Evaluation

The contract amount is expected to be less than $100,000 a year. Public Works Department staff evaluated the experience given in the proposals that were due on August 10, 2020, and made a decision based on the information offered according to the criteria in the RFQ. Of the four respondents, only one firm will be chosen. This will bring continuity to the reporting for both landfills.

Conclusion

After careful evaluation of the respondents, it was decided to go with DCR Services and Construction Inc. due to their experience and availability to serve Gila County’s requirements for compliance of both landfills. There are unique qualities in each landfill that will require experienced and knowledgeable engineering to extend the life of the landfills.

Recommendation

The Gila County Public Works Department Director and Recycle Landfill Management Manager are recommending that the Board award a contract to DCR Services and Construction Inc. to provide engineering/consulting services for the landfills with language allowing annual renewal for four years. The negotiated price of the contract is a not to exceed amount of $96,500 per year with the possibility of annual renewals.

Suggested Motion

Information/Discussion/Action to review all bids submitted for Request for Qualifications No. 062420-Solid Waste Services for Landfills; award to the lowest, most responsive, responsible, and qualified company; and authorize the Chairman’s signature on the award contract for a period of four years with annual renewals for an amount not to exceed $96,500 annually. (Steve Sanders)

Attachments
Professional Services Contract No. 062420
Attachment A
DCR Services and Construction-Sealed Bid
Geosyntec-Sealed Bid
SCS Engineers-Sealed Bid
Terracon-Sealed Bid