Agenda

Back to Calendar Return

Regular Agenda Item 2. G.

Regular BOS Meeting

Meeting Date:	09/01/2020
Submitted For:	Sarah White
Submitted By:	Stephanie Chaidez, Purchasing Agent & Credit Card Administrator
Department:	Finance
Fiscal Year:	2021	Budgeted?:	Yes
Contract Dates Begin & End:	9/1/2020 to 8/31/2021	Grant?:	No
Matching Requirement?:	No	Fund?:	Renewal

Information

Request/Subject

Award Contract No. 050420-Pharmacy Services for Gila County Detention Medical

Background Information

At the June 2, 2020, Board of Supervisors' Regular Meeting, the Board approved a Request to Advertise a Request for Proposals (RFP) entitled Pharmacy Services for Gila County Detention Medical.

The Gila County Sheriff's Office medical unit provides medical services for those individuals incarcerated in Gila County at the Globe and Payson facilities. The medical units are comprised of a Physician, four (4) Registered Nurses, one (1) LPN, and an Inmate Mental/Behavioral Health Coordinator. When needed, and at the direction of the licensed Physician, the medical staff is required to provide prescription and over-the-counter medication.

RFP No. 050420- Pharmacy Services for Gila County Detention Medical was advertised in the Arizona Silver Belt newspaper on June 10, 2020, and June 17, 2020, with a bid due date of July 1, 2020.

Two bids were received. Bid responses were opened on July 1, 2020, at 2:00 P.M., and evaluated in accordance with A.R.S. §41-2533, Competitive Sealed Bidding.

Diamond Pharmacy and Westwood pharmacy were the two vendors who submitted bids to provide pharmacy services for Gila County Detention Medical. Both vendors have comparable experience in the correction/detention industry. Both provide medication sealed in individual blister packaging. Westwood Pharmacy allows returns and refunds of unused medication at no cost while Diamond charges a fee for returns. In regard to medication cost, Westwood pharmacy showed a savings of $1,783.24 over Diamond pharmacy in a head to head comparison of the same medications. Please see the attached medication price comparison completed during the evaluation of the two bidders.

Evaluation

The Gila County Sheriff's Office would like to establish a contract with a pharmacy to provide prescription and over-the-counter medications to streamline the process for purchasing and ordering medication. The term of the initial contract states September 1, 2020, through August 31, 2021. The initial contract term shall commence on the date of Board of Supervisors' approval and shall remain in effect from the date of approval; however, the County shall have the option to renew the contract for three additional one-year periods.

RFP No. 050420-Pharmacy Services for Gila County Detention Medical was advertised in the Arizona Silver Belt, the County approved newspaper. It was also emailed out to six vendors (see attached Plan Holders List) and posted on the County website. Two bids were received.

Conclusion

The Gila County Sheriff’s Office would like to establish a contract with Westwood Pharmacy to provide prescription and over-the-counter medications in order to streamline the process for purchasing and ordering medication. Contracting with Westwood Pharmacy will also provide considerable savings to the County in regards to overall medication cost and the ability to return unused medication for a refund.

Recommendation

It is the recommendation of the Chief Administrative Officer and Finance Department Director that the Board of Supervisors award a contract to Westwood Pharmacy in response to RFP No. 050420-Pharmacy Services for Gila County Detention Medical. Westwood Pharmacy was the low bidder on RFP No. 050420.

Suggested Motion

Information/Discussion/Action to review all bids submitted for Request for Proposals No. 050420-Pharmacy Services for Gila County Detention Medical; award to the lowest, most responsive, responsible and qualified bidder; and authorize the Chairman's signature on the awarded contract for the winning bid. (Mary Springer/Sarah White)

Attachments
RFP No. 050420-Pharmacy Services for Gila County Detention Medical
Plan Holder List
Addendum 1
Addendum 2
MED LIST PHARMACY COMPARISON 7 14 2020
Contract No. 050420-Westwood Pharmacy
Diamond Pharmacy - Sealed Bid