Agenda

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PURSUANT TO A.R.S. §38-431.01, THE GILA COUNTY BOARD OF SUPERVISORS WILL HOLD A MEETING AT THE GILA COUNTY COURTHOUSE, BOARD OF SUPERVISORS’ HEARING ROOM, 1400 EAST ASH STREET, GLOBE, ARIZONA. ONE OR MORE BOARD MEMBERS MAY PARTICIPATE IN THE MEETING BY TELEPHONE CONFERENCE CALL OR BY INTERACTIVE TELEVISION VIDEO (ITV). THE MEETING IS ALSO TELEVISED TO THE GILA COUNTY COMPLEX, BOARD OF SUPERVISORS' CONFERENCE ROOM, 610 E. HIGHWAY 260, PAYSON, ARIZONA. NOTE: Per the most recent guidelines from the federal government regarding COVID-19 and to protect citizens, no citizens will be allowed in the Board of Supervisors' hearing room at the Globe Courthouse or at the County Complex, Board of Supervisors' conference room in Payson. The only exception to this statement is for public hearings. Citizens may attend the public hearing in person, one at a time, in Globe or in Payson to provide comments. A face mask must be worn while in the building; however, it may be removed while addressing the Board of Supervisors. Citizens may watch the Board meeting live-streamed at: https://www.youtube.com/channel/UCkCHWVqrI5AmJKbvYbO-k2A/live Citizens may submit written comments related to the September 15th Regular Meeting agenda by no later than 5 p.m. on Monday, September 14th, by emailing to the Clerk of the Board at msheppard@gilacountyaz.gov or calling 928-402-8757. Citizens may also submit written comments during the meeting through YouTube. Please include the meeting date, agenda item number, your name and residence address in the email.
REGULAR MEETING - TUESDAY, SEPTEMBER 15, 2020 - 10:00 A.M.


1.		CALL TO ORDER - PLEDGE OF ALLEGIANCE - INVOCATION

2.		PUBLIC HEARINGS:

	A.	Information/Discussion/Action to adopt Ordinance No. 2020-03 which authorizes the modification of the Zoning Map for Unincorporated Areas of Gila County by changing the zoning of Assessor's parcel number 205-07-020Q from Commercial Three District (C3) to Residence One District-Density District 8 (R1-D8) and changing the zoning of that part of Assessor's parcel number 205-07-020R currently designated as C3 to R1-D8. (Scott Buzan)	Adopted

3.		REGULAR AGENDA ITEMS:

	A.	Information/Discussion/Action to review all bids submitted for Request for Qualifications No. 062420-Solid Waste Services for Landfills; award to the lowest, most responsive, responsible, and qualified company; and authorize the Chairman’s signature on the award contract for a period of four years with annual renewals for an amount not to exceed $96,500 annually. (Steve Sanders)	Awarded

	B.	Information/Discussion/Action to approve an Intergovernmental Agreement (Contract No. IGA2021-037) with the Arizona Department of Health Services for COVID-19 expanded response capabilities in the amount of $1,604,671 for the period beginning July 1, 2020 through February 28, 2022. (Michael O'Driscoll)	Approved

	C.	Information/Discussion/Action to approve an Intergovernmental Agreement (Contract No. IGA2021-052) with the Arizona Department of Health Services in the amount of $25,000 for environmental health complaint referrals upon signature through August 31, 2021. (Michael O'Driscoll)	Approved

	D.	Information/Discussion/Action to approve an Intergovernmental Agreement (Contract No. IGA 2020-040) with the Arizona Department of Health Services for Title V Maternal and Child Health Healthy Arizona Families from July 1, 2020 to June 30, 2025, in the amount of $102,673. (Michael O'Driscoll)	Approved

	E.	Information/Discussion/Action to approve Amendment No. 2 to Contract No. 120617-Security Service for Globe Courthouse and Payson Courthouse with CBI Security Services, Inc. to extend the term of service for one year, from July 10, 2020 to July 9, 2021; and increase the annual rate by $11,235.35 for a total of $201,500. (Chris Romiti)	Approved

	F.	Information/Discussion/Action to approve a Lease Agreement with Twin Pines, LLC to provide office space for the Community Services Community Action Program and the University of Arizona Cooperative Extension Program at the Twin Pines Plaza in Payson at a cost of $2,663.98 per month beginning September 15, 2020 through September 14, 2022. (Mary Springer)	Approved

	G.	Information/Discussion/Action to adopt Resolution No. 20-09-02 authorizing the Gila County Recorder as the Board of Supervisors' designee to approve the use of all Gila County ballot drop-off boxes and locations in all elections occurring in Gila County. (Sadie Bingham)	Adopted

	H.	(Motion to adjourn as the Gila County Board of Supervisors and convene as the Gila County Library District Board of Directors.) Information/Discussion/Action to authorize the submission and subsequent acceptance of a State Grants-In-Aid Application by the Gila County Library District to the Arizona State Library, Archives and Public Records, Library Development Division, for the fiscal year 2021 in the amount of $25,000 designated to Gila County for the period July 1, 2020 through June 30, 2021. (Jacque Sanders) (Motion to adjourn as the Gila County Library District Board of Directors and reconvene as the Gila County Board of Supervisors.)	Authorized

4.		CONSENT AGENDA ACTION ITEMS: (Any matter on the Consent Agenda will be removed from the Consent Agenda and discussed and voted upon as a regular agenda item upon the request of any member of the Board of Supervisors.)

	A.	Adoption of an Order to cancel November 3, 2020, governing board elections for certain fire districts, water, and wastewater improvement districts, sanitary districts, vocational technology districts, school districts, and provisional college districts; and appoint governing board members to those districts as listed on Attachments A through E of the Order.	Adopted

	B.	Approval for the continued use of the Sourcewell Contract No. 032119-CAT financing a 2018 Model 120M2 AWD Caterpillar Motor Grader serial number M9H00559 using Caterpillar Financial Services Corporation for the payment of $32,239.80 in September 2020.	Approved

	C.	Acknowledgment of the re-election of Yvette Baxley to the Correctional Officers Retirement Plan (CORP) Local Board for Dispatchers for the term of office ending on December 31 2023; and the election of Jonica Flores to the CORP Local Board for Detention Officers and Non-Uniformed Officers for the term of office ending on December 31, 2023.	Acknowledged

	D.	Approval to appoint Ms. Sammi Jenkins-Cooper to the Gila County Planning and Zoning Commission to fulfill Mr. Terry Otts' unexpired term of office that ends on December 31, 2022.	Approved

	E.	Approval of the Board of Supervisors' August 25, 2020 and September 1, 2020 meeting minutes.	Approved

	F.	Approval of the Human Resources Department monthly activity reports for August 2020.	Approved

	G.	Approval of finance reports/demands/transfers for the reporting period of August 1, 2020 through August 31, 2020.	Approved

	H.	Acknowledgement of contracts under $50,000 which have been approved by the County Manager for the month of August.	Acknowledged

5.		CALL TO THE PUBLIC: A call to the public is held for public benefit to allow individuals to address the Board of Supervisors on any issue within the jurisdiction of the Board of Supervisors. Board members may not discuss items that are not specifically identified on the agenda. Therefore, pursuant to Arizona Revised Statute §38-431.01(H), at the conclusion of an open call to the public, individual members of the Board of Supervisors may respond to criticism made by those who have addressed the Board, may ask staff to review a matter or may ask that a matter be put on a future agenda for further discussion and decision at a future date.	No Comments

6.		At any time during this meeting pursuant to A.R.S. §38-431.02(K), members of the Board of Supervisors and the County Manager may present a brief summary of current events. No action may be taken on information presented.	Comments Provided

IF SPECIAL ACCOMMODATIONS ARE NEEDED, PLEASE CONTACT THE RECEPTIONIST AT (928) 425-3231 AS EARLY AS POSSIBLE TO ARRANGE THE ACCOMMODATIONS. FOR TTY, PLEASE DIAL 7-1-1 TO REACH THE ARIZONA RELAY SERVICE AND ASK THE OPERATOR TO CONNECT YOU TO (928) 425-3231. THE BOARD MAY VOTE TO HOLD AN EXECUTIVE SESSION FOR THE PURPOSE OF OBTAINING LEGAL ADVICE FROM THE BOARD’S ATTORNEY ON ANY MATTER LISTED ON THE AGENDA PURSUANT TO A.R.S. §38-431.03(A)(3). THE ORDER OR DELETION OF ANY ITEM ON THIS AGENDA IS SUBJECT TO MODIFICATION AT THE MEETING.