Agenda

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ARF- 5096

2. D.

Work Session

Meeting Date:	09/25/2018
Submitted For:	James Menlove	Submitted By:	Sherry Grice, Management Associate
Department:	County Manager

Information

Request/Subject

Intergovernmental Agreements (IGAs) with Other Government Agencies for the Purchase of Fuel

Background Information

In April 1999, Gila County and the Pleasant Valley Fire District (PVFD) entered into an IGA that allowed PVFD to purchase fuel from the County. That agreement was for one six-month period and shall renew for successive six-month periods until one party cancels. The PVFD continues to purchase fuel from the County.

Gila County also sells fuel to the Young School District (YSD). A letter is on file from the YSD requesting an IGA to purchase fuel; however, Public Works does not have a copy of an executed IGA and the County is unsure if an IGA was ever executed. The YSD purchases fuel from Gila County.

Since 2004, Gila County has partnered with Tonto Basin School District #33 to allow the School District to purchase fuel from the County, at cost, for its school buses. The most recent IGA (No. 082015-1) expired in August 2016; however, Tonto Basin School District continues to purchase fuel from the County.

In 2005, IGA Contract No. 203-527/2-2005 let the Tonto Basin Fire District (TBFD) purchase fuel from Gila County. That IGA expired in 2010, and the TBFD does not currently purchase fuel from Gila County.

Evaluation

Currently Gila County allows three other governmental entities to purchase fuel from the County at cost: Young Public School, Pleasant Valley Fire District, and Tonto Basin School District.

Conclusion

This is an example of governmental bodies working together for the benefit of the taxpayers. Intergovernmental agreements, such as this, allow taxing bodies to provide more and better services to the community while lessening the cost to a single taxing body and, at the same time, better utilizing equipment and facilities.

Recommendation

N/A

Suggested Motion

Information/Discussion to consider entering into Intergovernmental Agreements with other governmental agencies for the purchase of fuel. (James Menlove)

Attachments
TBFD IGA
PVFD IGA
TBSD IGA
YSD Letter
Fuel Prices
Fuel Usage