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Regular Agenda Item 4. A.

Regular BOS Meeting

Meeting Date:	09/11/2018
Submitted For:	Mary Springer	Submitted By:	Betty Hurst, Contracts Administrator
Department:	Finance
Fiscal Year:	2018-2019	Budgeted?:	Yes
Contract Dates Begin & End:	12 months from signature	Grant?:	No
Matching Requirement?:	No	Fund?:	Renewal

Information

Request/Subject

License and Services Agreement with Tyler Technologies, Inc. for Eagle Software Conversion - Correction to Total Dollar Amount.

Background Information

The Assessor's Office software is outdated and not compatible with Treasurer's Office software, so the Assessor's Office is going to convert from the existing Harris software to Tyler Eagle software. To accomplish this task, on July 24, 2018, the Board of Supervisors approved a License and Services Agreement with Tyler Technologies, Inc. for conversion of the Assessor's Office existing data to Tyler Eagle product in the amount of $106,070.

Upon receipt of the Purchase Order, Tyler Technologies notified Gila County that the dollar amount was incorrect. The correct dollar amount, as shown on page 14 of the agreement is $286,444. The amount of $106,070 was the total amount for professional services, not the total amount of the contract.

Evaluation

This information needs to be presented to the Board of Supervisors so that it can approve the correct amount of the License and Services Agreement for the work to be performed by Tyler Technologies.

Conclusion

The Board's approval of the correct total dollar amount of the License and Services Agreement with Tyler Technologies will allow Tyler Technologies to commence with the work as outlined in the Agreement.

Recommendation

The Finance Director recommends that the Board of Supervisors approve the correct dollar amount of $286,444 for the License and Services Agreement with Tyler Technologies.

Suggested Motion

Information/Discussion/Action to approve the correct total dollar amount of the License and Services Agreement with Tyler Technologies, Inc. that was approved by the Board of Supervisors on July 24, 2018, in the amount of $106,070 and should have been presented as $286,444. (Mary Springer/Joseph Williams)

Attachments
Gila County AZ_License and Services Agreement