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  Regular Agenda Item     2. D.    
Regular BOS Meeting
Meeting Date: 09/18/2018  
Submitted For: Steve Sanders Submitted By: Betty Hurst, Contracts Administrator
Department: Finance  
Fiscal Year: 2019 Budgeted?: Yes
Contract Dates
Begin & End:
90 Days from Notice To Proceed Grant?: No
Matching
Requirement?:
No
Fund?: Renewal

Information
Request/Subject
Contract Award in response to Invitation for Bids (IFB) No. 072718 Baker Ranch Road Improvements Project
Background Information
The work consists of a roadway improvement project for a portion of Baker Ranch road located in Young, Arizona.  The proposed project would begin at the intersection of Baker Ranch and Zachariae Ranch roads and continue west for approximately 1 mile.  The proposed work consists of pulverizing the existing pavement surface and base material where applicable followed by the installation of geogrid base reinforcement, new aggregate base material and asphaltic concrete pavement.

The Eastern Arizona Resource Advisory Council (RAC) approved $250,000 of RAC funds to be used for the proposed improvements on Baker Ranch road.

The Gila County Board of Supervisor’s approved a contract on February 20, 2018 for Woodson Engineering to prepare the project plans and specifications for the proposed improvements for Baker Ranch road.

On August 7, 2018, the Board of Supervisors approved the advertisement of IFB No. 072718. The IFB was advertised in the Payson Roundup newspaper on August 14, 2018, and August 21, 2018. The bids were opened on August 30, 2018 at 4:00 P.M. and there were 6 responses. The bids were opened at 4:00 p.m. and evaluated in accordance with A.RS, § 41-2533 Competitive Sealed Bidding.
Evaluation
Of the 6 bids received, all of them were complete and one was chosen to be the best price with qualified experience. The time frame provision for completion in the IFB is 90 days from Notice to Proceed.
Conclusion
Surface improvements to Baker Ranch road will eliminate the current need for routine maintenance by County forces and will provide a safer roadway for the traveling public.
Recommendation
It is the recommendation of the Public Works Division Director and Finance Department Director that the Board of Supervisors award a contract to the lowest bidder, J-4 Excavating, in the amount of $483,532.36 in response to IFB No. 072718 Baker Ranch Road Improvement Project.
Suggested Motion
Information/Discussion/Action to review all bids submitted for Invitation for Bids No. 072718-Baker Ranch Road Improvement Project; award to the lowest, most responsive, responsible and qualified bidder; and authorize the Chairman's signature on the award contract. (Steve Sanders)

Attachments
Contract No. 072718 - J-4 Excavating
As Read Bid Results
Intermountain West Civil Constructors, Inc. - Sealed Bid
Hatch Construction - Sealed Bid
Mangum Civil Constructors - Sealed Bid
J-4 Excavating - Sealed Bid
E.W. Parker Enterprises - Sealed Bid
AZ Western Contracting - Sealed Bid
Addendum 1
Addendum 2
IFB No. 072718
Plan Holder List

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