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Regular Agenda Item 4. D.

Regular BOS Meeting

Meeting Date:	09/11/2018
Submitted For:	Malissa Buzan	Submitted By:	Allison Torres, Case Manager
Department:	Community Services	Division:	Comm. Action Program/Housing Servs.

Information

Request/Subject

Approval of language added to Article III-Section 1(G) of the Bylaws of the Gila County Community Action Program (CAP) Advisory Board and the Amendment to the Bylaws.

Background Information

The Gila County Board of Supervisors established the Gila County CAP Advisory Board on January 20, 1998, and thereafter By-Laws for this Board were developed and implemented. The CAP Advisory Board underwent a complete review of its By-Laws in 2016-2017, and the Amended By-Laws were presented and approved by the Board of Supervisors on July 18, 2017.

The Federal Office of Community Services (OCS) notified the CAP Advisory Board that its By-Laws don't fully meet the requirements of the OCS's Organization Standards with regard to new member orientation; therefore, an Amendment to the By-Laws is being added to outline the procedures for new member orientation. Language has been added to Article III-Advisory Board, Section 1 (G) of the Bylaws, as follows: Members are expected to assist each other in orientation and education related to Advisory Board responsibilities. Reference attached Amendment for new member orientation process.

An Amendment outlining the procedures for new member orientation will be added to the Bylaws.

Evaluation

On August 16, 2018, the CAP Advisory Board unanimously approved the language that was added to Article III-Advisory Board, Section 1 (G) and the Amendment to the By-Laws contingent upon Board of Supervisors' approval.

Conclusion

The added language to the CAP Advisory Board By-Laws and Amendment need to be presented to the Board of Supervisors for approval.

Recommendation

The Gila County Community Services Division Director recommends the Board of Supervisors' approval of the added language to Article III-Section 1(G) of the CAP Advisory Board By-Laws and the Amendment to the Byl-Laws.

Suggested Motion

Information/Discussion/Action to approve language added to Article III-Section 1(G) of the By-Laws of the Gila County Community Action Program Advisory Board and the Amendment to the By-Laws which outlines the process for new member orientation. (Malissa Buzan)

Attachments
Proposed Amended CAP Advisory Board Bylaws
CAP Advisory Board Minutes 8/16/18