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Regular Agenda Item 4. C.

Regular BOS Meeting

Meeting Date:	08/06/2019
Submitted For:	Sarah White	Submitted By:	Betty Hurst, Contracts Administrator
Department:	Finance
Fiscal Year:	2019-2020	Budgeted?:	Yes
Contract Dates Begin & End:	08-06-19 to 08-05-20	Grant?:	No
Matching Requirement?:	No	Fund?:	Renewal

Information

Request/Subject

Contract Award for Request for Proposals No. 040319-Food & Laundry Service for Gila County Detention Center.

Background Information

Gila County contracts out for food and laundry services for the Detention facilities. The contract provides for meal preparation services for the Gila County Detention Center in Globe, the Gila County Detention Center Substation in Payson, and the Women's Jail Dormitory in Globe. Laundry services are provided at the Globe Detention Center location only. The existing contract for these services expired on June 09, 2019.

At the May 21, 2019, Board of Supervisors' meeting, the Board authorized a request to advertise Request for Proposals (RFP) No. 040319 for food and laundry services for the Gila County Detention Center. The RFP was advertised in the May 29, 2019, and June 5, 2019, editions of the Arizona Silver Belt newspaper.

Evaluation

RFP No. 040319 was advertised in the Arizona Silver Belt newspaper on May 29, 2019, and June 5, 2019, with a bid due date of June 20, 2019. In addition to advertising in the newspaper, the RFP was emailed to eight vendors. A mandatory pre-bid walk-through was held on June 13, 2019. Two vendors attended the walk-through. Addendum No. 1 was issued prior to the mandatory walk-through in response to questions asked by potential bidders once the RFP had been emailed out to them. Sealed proposals were received from the two vendors that attended the walk-through.

Bids were opened in a public setting on Thursday, June 20, 2019, at 3:00 P.M./M.S.T, pursuant to A.R.S. § 41.2533 Competitive Sealed bidding.

Conclusion

It is the goal of the Finance Director and the Sheriff's Office to award a contract for the provision of the required services to the lowest, most responsible and qualified bidder.

Recommendation

Staff recommends that the Board of Supervisors award a contract for the scope of work outlined in RFP No. 040319-Food and Laundry Service for Gila County Detention Center to the lowest, most responsive, responsible and qualified bidder, which is Trinity Services Group.

Suggested Motion

Information/Discussion/Action to review the proposals received for Request for Proposals No. 040319 to provide food and laundry services at the Gila County Detention Center; award to the lowest, most responsive, responsible and qualified bidder; and authorize the Chairman's signature on the award contract. (Mary Springer/Justin Solberg)

Attachments
RFP 040319 Food and Laundry Service
Addendum 1
Plan Holder List (Food & Laundry Service)
Bid Sign in Sheet
Quote Tabulation Form for Food & Laundry Services
Contract No. 040319-Trinity Services
Summit Food Service-Sealed Bid
Trinity Services Group-Sealed Bid
Evaluation Scores