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Consent Agenda Item 4. I.

Regular BOS Meeting

Meeting Date:	08/19/2019
Submitted For:	Steve Sanders	Submitted By:	Betty Hurst, Contracts Administrator
Department:	Finance
Fiscal Year:	2019	Budgeted?:	Yes
Contract Dates Begin & End:	07-30-18 to 09-30-19	Grant?:	No
Matching Requirement?:	No	Fund?:	Renewal

Information

Request/Subject

Amendment No. 2 to Contract No. 022818 with Pima Paving for the Houston Mesa Chip Seal project to extend the contract end date from June 30, 2019, to September 30, 2019.

Background Information

On May 1, 2018, the Board of Supervisors awarded Contract No. 022818 to Pima Paving for the Houston Mesa Chip Seal Project. Amendment No. 1 to Contract No. 022818 was executed on December 18, 2019, to extend the contract term from November 30, 2018, to June 30, 2019, to allow time for chip seal repair work associated with the contract warranty. Further, Amendment No. 1 served to remove the language from the contract: ISRAEL BOYCOTT CERTIFICATION: "Contractor hereby certifies that it is not currently engaged in and will not, for the duration of this agreement, engage in a boycott of Israel as required by A.R.S. § 35-393.01. Violation of this certification by Contractor may result in action by County up to and including termination of this agreement." The chip seal repair work is ongoing and it is anticipated that these repairs and associated work will be completed by September 30, 2019.

Pima Paving and Gila County have agreed to withhold payment of 25% of the total chip seal item amounting to $56,553 until the County accepts the needed repairs.

Evaluation

Amendment No. 2 to Contract No. 022818 will serve to extend the contract term from June 30, 2019, to September 30, 2019. By leaving the contract open until September 30, 2019, this will allow ample time for Pima Paving to complete the needed chip seal repairs and associated work.

Conclusion

The Public Works Department Director would like to extend the contract end date to September 30, 2019, to allow ample time for Pima Paving to perform the needed chip seal repairs and associated work.

Recommendation

The Public Works Department Director recommends that the Board of Supervisors approve Amendment No. 2 to extend Contract No. 022818 with Pima Paving to reflect a September 30, 2019, completion date.

Suggested Motion

Approval of Amendment No. 2 to Contract No. 022818 with Pima Paving for the Houston Mesa Chip Seal Project to extend the contract end date to September 30, 2019.

Attachments
Amendment No. 2 to Contract No. 022818
Amendment No. 1 to Contract No.022818
Contract No. 022818-Pima Paving, Inc.