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Regular Agenda Item 4. G.

Regular BOS Meeting

Meeting Date:	08/20/2018
Submitted For:	Steve Sanders	Submitted By:	Betty Hurst, Contracts Administrator
Department:	Finance
Fiscal Year:	2019	Budgeted?:	Yes
Contract Dates Begin & End:	12 Months after signature	Grant?:	No
Matching Requirement?:	No	Fund?:	Replacement

Information

Request/Subject

Authorization to Advertise Invitation for Bids No. 080118-Purchase Two New Belly Dump Trailers

Background Information

Trailers C-48T purchased in 1998 and C-60T purchased in 2002 are well used up and can’t be mended anymore and are not safe, in staff’s opinion, to be on the road. They will be sold at an auction. The Consolidated Roads Department requests that they be approved for disposal as surplus. Replacements have been budgeted.

Evaluation

Public Works staff has identified at least 3 sources to obtain bids from and the Procurement Department may look for more sources. Since most of the hauling is with rock and abrasive materials, the trailers will have to meet strict standards.

Conclusion

The Consolidated Roads Department of the Public Works Division is asking to advertise for the purchase of two belly dump trailers which will replace older trailers and are expected to be used for 15+ years. Public Works is also asking to dispose of trailers C-48T and C-60T at auction.

Recommendation

Steve Sanders, Public Works Division Director, recommends that the two belly dumps are to be replaced with new trailers and the two old trailers are to be declared as surplus property and then sold at an auction.

Suggested Motion

Information/Discussion/Action to authorize the advertisement of Invitation for Bids No. 080118-Purchase Two New Belly Dump Trailers; and declare the existing trailers (C-48T and C-60T) as surplus property so they can be sold at an auction. (Steve Sanders)

Attachments
Request to Advertise signed
IFB 080118
C-48T
C-60T