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ARF- 4464

Consent Agenda Item 5. Y.

Regular BOS Meeting

Meeting Date:	08/08/2017
Submitted For:	Jonathan Bearup	Submitted By:	Betty Hurst, Contracts Administrator
Department:	Finance
Fiscal Year:	2017-2018	Budgeted?:	Yes
Contract Dates Begin & End:	July 1, 2017 to June 30, 2018	Grant?:	No
Matching Requirement?:	No	Fund?:	Renewal

Information

Request/Subject

Request for Approval of Professional Services Contract No. 051017 - Law Office of Harriette P. Levitt.

Background Information

Each year the Superior Court in Gila County retains various attorneys to provide professional legal services, such as representation for indigent citizens in the categories of felony and misdemeanor criminal actions, delinquency, dependency, and mental health cases, as well as mediation services. These attorneys have, in prior years, executed a Letter of Understanding between themselves and the Superior Court.

On June 24, 2014, the Board of Supervisors approved the Professional Services Contracts for many of the attorneys of which the Superior Court in Gila County utilizes on an annual basis.

Evaluation

The Professional Services Contract that is offered to the attorneys utilized by the Superior Court in Gila County meets and satisfies compliance requirements of Gila County procurement procedures and Board approved policies. In addition to being an appropriate business practice, the contract will allow for a Purchase Order to be issued, which will facilitate the accounting and payment processes.

The contract will also serve to clearly identify and set expectations for the performance of the attorney. Professional Services Contract No. 051017 with the Law Office of Harriette P. Levitt is identical to the contractual language in the previously approved attorney contracts, with changes having been made only to the scope of work and the amount of compensation.

Conclusion

In addition to identifying procurement procedures, the Gila County Statement of Operating Procedures for the Procurement Group was designed to facilitate the flow of issuing contracts, issuing purchase orders and issuing payment to Gila County vendors, while maintaining State mandated due diligence procedures. By entering into a Professional Services Contract with the Law Office of Harriette P. Levitt to provide professional legal defense services for the Superior Court in Gila County, the policies and procedures adopted by the Board of Supervisors for procurement processes will be satisfied.

Recommendation

The Court Administrator for the Superior Court in Gila County recommends approving Professional Services Contract No.051017 with the Law Office of Harriette P. Levitt to provide professional legal defense services, which the Court utilizes on an annual basis.

Suggested Motion

Approval of Professional Services Contract No. 051017 with the Law Office of Harriette P. Levitt in the amount of $10,500 to provide professional legal defense services for the Superior Court in Gila County for the period July 1, 2017, to June 30, 2018.

Attachments
Harriette P. Levitt-Professional Services Contract No. 051017
Approved as to Form