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ARF- 3900

Regular Agenda Item 3. C.

Regular BOS Meeting

Meeting Date:	08/15/2016
Submitted For:	Shannon Coons	Submitted By:	Betty Hurst, Buyer
Department:	Public Works	Division:	Fleet
Fiscal Year:	2016-2017	Budgeted?:	Yes
Contract Dates Begin & End:	09-07-16 to 09-06-17	Grant?:	No
Matching Requirement?:	No	Fund?:	Renewal

Information

Request/Subject

Authorization to advertise Invitation for Bid (IFB) No. 070816 for the purchase of two new or used full-sized, regular cab, 3/4 ton pickup trucks.

Background Information

The advertisement of IFB No. 070816 for the purchase of pickup trucks would allow the Public Works Division the ability to receive proposals from automobile suppliers and have the option to purchase up to two new units during a one-year period, if necessary.

Evaluation

The vehicles mentioned in the IFB will be needed by the Public Works Division in the coming year. These vehicles would replace units with high mileage that have become too expensive to operate or are inefficient, or vehicles that have been damaged and are no longer operable. The Public Works Division will be the recipients of these vehicles and will be giving up at least six vehicles for the auction sale (vehicle numbers A-97, B-32, C-45, B-68, C-57 AND B-89).

With the Boards approval, a notice for IFB No. 070816 will be advertised in the Arizona Silver Belt on August 24, 2016, and August 31, 2016.

Conclusion

The vehicles that would be purchased from this IFB would be assigned to the Public Works Division.

Recommendation

The Public Works Division Director and the Finance Director recommend that the Board of Supervisors authorize the advertisement of IFB No. 070816 for the purchase of up to two new or used fleet vehicles as specified.

Suggested Motion

Information/Discussion/Action to authorize the advertisement of Invitation for Bid No. 070816 for the purchase of up to two new or used full sized, regular cab, 3/4 ton pickup trucks to be utilized by the Public Works Division.
(Steve Sanders/Robert Mawson)

Attachments
Request to Advertise for Bids-Revised
Invitation for Bid No. 070816