Agenda

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ARF- 2716

Regular Agenda Item 3. G.

Regular BOS Meeting

Meeting Date:	08/18/2014
Submitted For:	Jeffrey Hessenius
Submitted By:	Dana Sgroi, Contracts Support Specialist, Finance Division
Department:	Finance
Fiscal Year:	FY 2014-2015	Budgeted?:	Yes
Contract Dates Begin & End:	August 18, 2014 to August 17, 2015	Grant?:	No
Matching Requirement?:	No	Fund?:	New

Information

Request/Subject

Contract Award for Request for Proposals No. 042314 Janitorial Service for Northern Gila County.

Background Information

In the past the County has hired a contractor to perform the evening custodial duties 5 nights a week for the northern Gila County facilities. On June 24, 2014, the Board of Supervisors approved a request to advertise Request for Proposals (RFP) No. 042314 for janitorial services for northern Gila County. RFP No. 042314 was advertised in the Arizona Silver Belt on July 2nd and July 9th, 2014. The bids were opened in a public setting on July 23, 2014.

Evaluation

Bids were received from four contractors. Bid responses were evaluated in accordance with A.R.S. §41-2533, Competitive Sealed Bidding; awards shall be made to the lowest responsible and responsive bidder whose bid conforms in all material respects to the requirements and criteria set forth in the Request for Proposals. Award of RFP 042314 would result in a contract with a janitorial contractor to provide evening custodial duties for a term of 12 months, with an option to renew for three additional one year periods.

The following County facilities will be serviced under the contract: Payson Courthouse, Health/Rabies/Environmental, Community Action/Co-op Extension, Administration Building, Assessor/Recorder Offices, Sheriff's Office, Sheriff's Office Jail Administration and Justice of the Peace Court.

Conclusion

After extensive review, based on the bid responses received, it is the goal of the Finance Department and the Public Works Department to award a contract to the lowest, most responsible and responsive qualified bidder.

Recommendation

The staff recommends that the Board of Supervisors approve the award of Request for Proposals No. 042314 to Jani-Serv, Inc. to provide janitorial service to northern Gila County for a period of 12 months from August 18, 2014, to August 17, 2015, with 3 one-year renewal options.

Suggested Motion

Information/Discussion/Action to review all bids submitted for Request for Proposals No. 042314 for janitorial service in northern Gila County; award to the lowest, most responsible and qualified bidder; and authorize the Chairman's signature on the award contract for the winning bidder.
(Jeff Hessenius and Steve Stratton)

Attachments
Contract No. 042314 Janitorial Services for Northern Gila County
Bid Results
Legal explanation