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ARF- 2706

Regular Agenda Item 3. D.

Regular BOS Meeting

Meeting Date:	08/18/2014
Submitted For:	Steve Sanders
Submitted By:	Steve Sanders, Public Works Division Deputy Director, Public Works Division
Department:	Public Works	Division:	Engineering
Fiscal Year:	FY14/15	Budgeted?:	Yes
Contract Dates Begin & End:	8/18/14-12/31/14	Grant?:	No
Matching Requirement?:	No	Fund?:	New

Information

Request/Subject

Right-of-way needed for a bridge over Tonto Creek in Tonto Basin, Arizona.

Background Information

In April 2009, Gila County entered into an Intergovernmental Agreement (Agreement No. IGA/JPA09-132I) with the Arizona Department of Transportation (ADOT) for the design of a bridge over Tonto Creek in Tonto Basin, Arizona.

Evaluation

The design is 95% percent complete. Before the design can be finalized a right-of-way (ROW) needs to be acquired for the bridge and roadway approaches to the bridge. ROW on Tonto National Forest Land has already been acquired. The remaining ROW on private property has been identified and appraised following the guidelines of the Uniform Relocation Act.

At the Board of Supervisors' June 5, 2012, meeting, the Board authorized staff to submit offer letters and copies of the appraisals to the property owners identified as having property needed for the bridge and roadway approaches.

One owner accepted the County’s offer. Two owners submitted counter offers, and negotiations are still ongoing with two owners.
The Cline Family Trust accepted the County’s offer of $120,955 (see attached Cline offer letter). The Tonto Basin Fire District rejected the County’s offer of $137,800 and countered with an offer of $230,947. Discussions ensued and an agreement was reached in the amount of $214,877. Because the amount was different than the original offer, ADOT had to approve the difference. Contact was made with ADOT and approval was given for the increase (see attached administrative settlement parcel 201-06-007D and attached ADOT approval). Jacobs Family Trust rejected the County’s offer of $7,968 and countered with an offer of $10,000. Because the amount was different than the original offer ADOT had to approve the difference. Contact was made with ADOT and approval was given for the increase (see attached administrative settlement parcel 201-14-001L and attached ADOT approval).

Conclusion

Once the amounts had been agreed to and approved by ADOT, escrow was opened at Pioneer Title Agency in Payson on three properties needed for the bridge and roadway approaches. The cost breakdown is shown below for each property.

An amount of $370,000 has been budgeted in FY2015 from the Gila County ½ Cent Transportation Excise Tax Fund for the purchase of this ROW.

Fees for a purchase price of $10,000.00, for parcel no. 201-14-001L are as follows:
Escrow Fee $325.00
Standard Owners Title Policy $420.00

Fees for a purchase price of $214,877.00, for parcel no. 201-06-007D are as follows:
Escrow Fee $513.00
Standard Owners Title Policy $991.00

Fees for a purchase price of $120,955.00, for parcel no. 201-06-007F are as follows:
Escrow Fee $415.00
Standard Owners Title Policy $731.00

Total cost for the three parcels $349,227

Recommendation

It is the recommendation of the Deputy Director of Public Works that the Board approve a purchase requisition to Pioneer Title Agency in the amount of $349,227 for the purchase of property needed in Tonto Basin for the right-of-way for the Tonto Creek Bridge; and authorize the Chairman to sign any related purchase documents.

Suggested Motion

Information/Discussion/Action to approve a purchase requisition to Pioneer Title Agency in the amount of $349,227 for the purchase of property needed in Tonto Basin for right-of-way for the Tonto Creek Bridge; and authorize the Chairman's signature on all documents related thereto. (Steve Sanders)

Attachments
IGA/JPA 08-132I
Cline offer
Administrative Settlement TBFD
Administrative Settlement Jacobs
ADOT approval of Administrative Settlements
Pioneer Title Costs