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ARF- 2705

Regular Agenda Item 3. F.

Regular BOS Meeting

Meeting Date:	08/18/2014
Submitted For:	Jeffrey Hessenius
Submitted By:	Dana Sgroi, Contracts Support Specialist, Finance Division
Department:	Finance
Fiscal Year:	FY 2014-2015	Budgeted?:	Yes
Contract Dates Begin & End:	8-18-2014 to 3-17-2015	Grant?:	No
Matching Requirement?:	No	Fund?:	Renewal

Information

Request/Subject

Contract Award for Bid No. 060314 for MC-800TR Chip Seal Oil.

Background Information

On June 24, 2014, the Board of Supervisors approved a request to advertise Invitation for Bid (IFB) No. 060314 for MC-800TR chip seal oil. IFB No. 060314 was advertised in the Arizona Silver Belt on July 2nd and July 9th, 2014. The bids were opened in a public setting on July 24, 2014.

Evaluation

Bids were received from one (1) material supplier. Bid responses were evaluated in accordance with A.R.S.§ 41-2533, Competitive Sealed Bidding; awards shall be made to the lowest responsible and responsive bidder whose bid conforms in all material respects to the requirements and criteria set forth in the Invitation for Bid. Award of this bid would allow a supplier to continue to provide the MC-800TR chip seal oil product to Gila County for road repairs and maintenance.

Conclusion

The Invitation for Bid No. 060314 was sent to four material suppliers and two construction publications. Only one supplier submitted a bid for the MC-800TR chip seal oil. It is the goal of the Public Works Department to award the contract for MC-800TR chip seal oil to the lowest, most responsible and qualified bidder.

Recommendation

The Finance Director and the Public Works Director recommend that the Board of Supervisors approve the award of Invitation for Bid No. 060314 for MC-800TR chip seal oil to Wright Asphalt Products Company for a term of seven (7) months from August 18, 2014, to March 17, 2015, with two (2) one-year renewal options.

Suggested Motion

Information/Discussion/Action to review the bid submitted for Invitation for Bid No. 060314 for the purchase of MC800-TR chip seal oil for Gila County road maintenance and repair; award to the lowest, responsible and qualified bidder, and authorize the Chairman's signature on the award contract for the winning bidder. (Jeff Hessenius and Steve Stratton)

Attachments
Bid Results
Bid Holder List
Contract No. 060314 MC-800TR Chip Seal Oil
Legal explanation