Agenda

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ARF- 713

Regular Agenda Item 4- A

Regular BOS Meeting

Meeting Date:	08/02/2011
Submitted For:	Jacque Griffin, Asst. County Manager/Librarian
Submitted By:	Jacque Griffin, Asst County Manager/Library District
Department:	Deputy County Mgr/Library District	Division:	Library District
Fiscal Year:	2012	Budgeted?:	Yes
Contract Dates Begin & End:	July 1, 2011 -June 30, 2012	Grant?:	No
Matching Requirement?:	No	Fund?:	Renewal

Request/Subject

Library Service Agreements with Globe, Hayden, Isabelle Hunt, Miami, Payson, San Carlos, Tonto Basin and Young Libraries.

Background Information

The Gila County Library District contracts yearly with the eight affiliate libraries to cooperate in the provision of library services to the citizens of the district. These service agreements serve as contracts for facilitating funding and resource sharing. At this time, all eight agreements have been signed and returned.

Evaluation

The funding amounts to the eight libraries have not changed from last year. Funding varies by type and size of entity. The Library District matches up to an upper limit for city, town and tribal libraries. Funding without a match requirement is provided to the three community libraries that are not in incorporated areas. Library District funding for the libraries is as follows:

Globe Public Library - match up to $116,750.00
Hayden Public Library - match up to $52,100.00
Isabelle Hunt Memorial Library - fund $104,750.00
Miami Memorial Library - match up to $43,600.00
Payson Public Library - match up to $229,230.00
San Carlos Public Library - match up to $32,920.00
Tonto Basin Public Library - fund $60,950.00
Young Public Library - fund $57,670.00

The Library District distributes these amounts in two installments, in November 2011 and May 2012.

Conclusion

Approval of the Library Service Agreements facilitates funding and resource sharing with the affiliate libraries.

Recommendation

The Gila County District Librarian recommends the approval of the the Library Service Agreements between the Gila County Library District and Globe Public Library, Hayden Public Library, Isabelle Hunt Memorial Library, Miami Memorial Library, Payson Public Library, San Carlos Public Library, Tonto Basin Public Library, and Young Public Library for fiscal year 2011-2012.

Suggested Motion

(Motion to adjourn as the Board of Supervisors and convene as the Gila County Library District Board of Directors.)
Information/Discussion/Action to approve Library Service Agreements between the Gila County Library District and the following libraries to cooperate in the provision of library services to the citizens of the District for the period July 1, 2011, through June 30, 2012: Globe Public Library - match up to $116,750; Hayden Public Library - match up to $52,100; Isabelle Hunt Memorial Library - fund $104,750; Miami Memorial Library- match up to $43,600; Payson Public Library- match up to $229,230; San Carlos Public Library - match up to $32,920; Tonto Basin Public Library - fund $60,950; and Young Public Library - fund $57,670. (John Nelson)
(Motion to adjourn as the Library District Board of Directors and reconvene as the Board of Supervisors.)

Attachments
Globe Library Service Agreement 2011-2012
Hayden Library Service Agreement 2011-2012
Isabelle Hunt Library Service Agreement 2011-2012
Miami Library Service Agreement 2011-2012
Payson Library Service Agreement 2011-2012
San Carlos Library Service Agreement 2011-2012
Tonto Basin Library Service Agreement 2011-2012
Young Library Service Agreement 2011-2012