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ARF- 654

Consent Agenda Item 5- C

Regular BOS Meeting

Meeting Date:	08/02/2011
Submitted For:	Debra Williams, Deputy Director of Emergency Services
Submitted By:	Debra Williams, Health & Emergency Services Division
Department:	Health & Emergency Management	Division:	Emergency Management

Request/Subject

Radio Communications Maintenance Agreement between Canyon State Wireless and Gila County Emergency Management for the period of June 1, 2011 through May 31, 2012.

Background Information

Emergency Management has retained a local vendor for radio maintenance services for many years. The benefits of this local partnership have proved invaluable during emergency events and long term communications planning. The previous vendor retired last year and sold his business to a new vendor, Canyon State Wireless. The new owner of Canyon State is familiar with county operations and equipment. Upon evaluation of our divisions current radio inventory, changes to the equipment list and programming needs were identified.

Evaluation

A revised equipment list has been reviewed by Emergency Management and Canyon State Wireless. The list of equipment includes divisional mobiles, handhelds, radio base stations and four radio tower repeaters. The attached proposal for Radio Communications Maintenance Agreement reflects updated monthly maintenance and programming costs, including required FCC narrowband programming which must be completed by January 2013.

Conclusion

The new agreement has a start date of June 1, 2011, and end date of May 31, 2012, and it will be reviewed annually on May 1st for possible renewal.

Recommendation

The Director of the Division of Health and Emergency Services recommends that the Board of Supervisors approve the Radio Communications Maintenance Agreement between Canyon State Wireless and Gila County Emergency Management in the amount of $5,505 for the period of June 1, 2011, through May 31, 2012.

Suggested Motion

Authorization of the Chairman's signature on a Radio Communications Maintenance Agreement between Canyon State Wireless and Gila County Emergency Services in the amount of $5,505 per year for the period of June 1, 2011, through May 31, 2012.

Attachments
Radio Communications Maintenance Agreement
Addendum