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Consent Agenda Item 5. P.

Regular BOS Meeting

Meeting Date:	07/10/2018
Submitted For:	Jonathan Bearup	Submitted By:	Betty Hurst, Contracts Administrator
Department:	Finance
Fiscal Year:	2018-2019	Budgeted?:	Yes
Contract Dates Begin & End:	July 1, 2018 to June 30, 2019	Grant?:	No
Matching Requirement?:	No	Fund?:	Renewal

Information

Request/Subject

Approval of Professional Services Contract No. 052218-Allen Law, PLLC dba Queen Creek Law Firm.

Background Information

Each year the Superior Court in Gila County retains various attorneys to provide professional legal services, such as representation for indigent citizens in the categories of felony and misdemeanor criminal actions, delinquency, dependency, and mental health cases, as well as mediation services. These attorneys have, in prior years, executed a Letter of Understanding between themselves and the Superior Court.

Evaluation

The Professional Services Contract that is offered to the attorneys and utilized by the Superior Court in Gila County meets and satisfies compliance requirements of Gila County procurement procedures and Board approved policies. In addition to being an appropriate business practice, the contract will allow for a Purchase Order to be issued, which will facilitate the accounting and payment processes.

The contract will also serve to clearly identify and set expectations for the performance of the attorney. Professional Services Contract No. 052218 with the Allen Law, PLLC dba Queen Creek Law Firm is identical to the contractual language in the attorney contracts that were previously approved by the Board of Supervisors, with changes having been made only to the scope of work and the amount of compensation.

Conclusion

In addition to identifying procurement procedures, the Gila County Statement of Operating Procedures for the Procurement Group was designed to facilitate the flow of issuing contracts, issuing purchase orders and issuing payment to Gila County vendors, while maintaining State mandated due diligence procedures. By entering into a Professional Services Contract with the Allen Law, PLLC dba Queen Creek Law Firm to provide professional legal defense services for the Superior Court in Gila County, the policies and procedures adopted by the Board of Supervisors for procurement processes will be satisfied.

Recommendation

The Court Administrator for the Superior Court in Gila County recommends approving Professional Services Contract No. 052218 with the Allen Law, PLLC dba Queen Creek Law Firm to provide professional legal defense services, which the Court utilizes on an annual basis.

Suggested Motion

Approval of Professional Services Contract No. 052218 with the Allen Law, PLLC dba Queen Creek Law Firm in a not to exceed amount of $25,848 to provide professional legal defense services for the Superior Court in Gila County for the period July 1, 2018, to June 30, 2019.

Attachments
PSC-No.052218-Allen Law