Agenda

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ARF- 4462

2. C.

Work Session

Meeting Date:	07/25/2017
Submitted For:	Steve Sanders	Submitted By:	Marian Sheppard, Clerk of the Board
Department:	Public Works

Information

Request/Subject

Request to Advertise Statement of Qualifications No. 070317 - On-Call Design and Architectural Services

Background Information

Many remodels and additions in Gila County buildings require design and plans to move forward with construction. Rather than going out for bid to utilize the services of a design/architectural firm for each small project, it would be more efficient to enter into a contract with an on-call design/architectural firm(s) as projects arise which are less than $100,000. The firm(s) will work directly with all affected offices and come up with the best solution for efficiency of space. Many factors must be considered such as electrical, data, HVAC, fixtures, plumbing, finishes and security among others. The more experienced people involved, the better the project delivery. The Statement of Qualifications "SOQ" process is a two-phase process. The first phase is solely to review qualifications. A bid amount (pricing) is not solicited at this time. Once the responses are received by the designated date, an evaluation committee will be assembled to evaluate the responses based on scoring criteria identified in the SOQ.

The second phase of the SOQ process is to negotiate a price with the selected contractor. Upon completion of the negotiations, County staff is confident that an appropriate price has been reached with the successful respondent, for the scope of work to be performed.

On July 18, 2017, this item was presented to the Board of Supervisors; however, the Board took an action to table any action on this item to a future Board meeting because the updated SOQ that contained the added required statutory language was not attached to the agenda item by mistake.

Evaluation

When County Management directs staff to remodel or add to an existing building, it will save time to have an on-call designer or architect assist in the project. A firm that knows building structure and can help us get the best utilization of space is paramount to obtaining the best product. Having experienced firms under contract to choose from will improve the schedule of delivery and performance of the project. On-call contracts will not exceed $100,000 per year.

Conclusion

Gila County is seeking qualified architects to assist us in expediting remodeling building projects when directed by Management.

Recommendation

The Finance Division Director and the Public Works Division Director recommend and request that the Board of Supervisors authorize the advertisement of Request for Qualifications No. 070317 - On-Call Design and Architectural Services to be published for two consecutive weeks in the Arizona Silver Belt newspaper.

Suggested Motion

Information/Discussion/Action to authorize the advertisement of Request for Qualifications No. 070317 - On-Call Design and Architectural Services. (James Menlove/Steve Sanders)

Attachments
Request to Advertise
Statement of Qualifications