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ARF- 2657

Regular Agenda Item 4. C.

Special Meeting

Meeting Date:	07/15/2014
Submitted For:	Kendall Rhyne
Submitted By:	Dana Sgroi, Contracts Support Specialist, Finance Division
Department:	Superior Court	Division:	Superior Court Administration
Fiscal Year:	2014-2015	Budgeted?:	Yes
Contract Dates Begin & End:	July 1, 2014 to June 30, 2015	Grant?:	No
Matching Requirement?:	No	Fund?:	Renewal

Information

Request/Subject

Request for Approval of 2 Attorney Contracts for the Superior Court.

Background Information

Each year the Superior Court in Gila County retains various attorneys to provide professional legal services, such as representation for the indigent citizens of Gila County. The two contracts at issue pertain to indigent criminal felony / misdemeanor / delinquency representation as well as dependency representation primarily for children.

Evaluation

The Professional Services Contracts, offered to the attorneys utilized by the Superior Court in Gila County will meet and satisfy compliance requirements of Gila County procurement procedures and Board approved policies. In addition to being an appropriate business practice, the contracts will allow for a Purchase Order to be issued, which will facilitate the accounting and payment processes. The contracts will also serve to clearly identify and set expectations for the performance of the attorneys.

Conclusion

In addition to identifying procurement procedures, the Gila County Statement of Operating Procedures for the Procurement Group was designed to facilitate the flow of issuing contracts, issuing purchase orders and issuing payment to Gila County vendors, while maintaining State mandated due diligence procedures. By entering into Professional Services Contracts with the various attorneys for the Superior Court in Gila County, the policies and procedures adopted by the Board of Supervisors for procurement processes will be satisfied.

Recommendation

The Court Administrator for the Superior Court in Gila County recommends approving the Professional Services Contracts with the attorneys.

Suggested Motion

Information/Discussion/Action to approve two Professional Services Contracts for the attorneys which the Superior Court in Gila County utilizes on an annual basis. (Jonathan Bearup)

Attachments
Professional Services Contract No. 060914 - Brad Crider
Professional Services Contract No. 060614 - Raymond Geiser
Legal Explantion