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| ARF- 5514 |
Regular Agenda Item 2. A.
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| Special BOS Meeting |
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| Information |
| Request/Subject |
| Approval of the following: submittal of a grant application to the Arizona Department of Environmental Quality (ADEQ) for asbestos cleanup and ordered demolition of a property located at 637 Hwy. 177, Hayden, Arizona, and known as the former Hayden motel; Contract No. ADEQ19-BF1911 between ADEQ and Gila County; and Service Agreement No. 053119 between Viking Specialty Contracting and Gila County. |
| Background Information |
On January 8, 2019, the Board of Supervisors approved Contract No. ADEQ19-1909 with ADEQ in the amount of $13,000 whereby ADEQ agreed to conduct an asbestos and lead survey on the former Hayden motel. This was a grant award from ADEQ for the County to receive Brownsfield State Response Grant funding. The survey was conducted and the motel was found to contain asbestos.
On March 12, 2019, the Board of Supervisors approved the sale of the subject property, known as Assessor's tax parcel number 101-10-009, to Gila County. This property formerly belonged to the State of Arizona in care of the Gila County Board of Supervisors. It was deeded to the state in 2012 by the Gila County Treasurer because the prior owner did not pay property taxes for 7 consecutive years. In order for the motel to be demolished and the property cleaned up, ADEQ required ownership to be under Gila County so that was the purpose of the requested property purchase.
In further communication between Supervisor Woody Cline's office and ADEQ, it was learned that a grant application was required to be submitted to ADEQ to obtain additional Brownsfield State Response Grant funding in order to hire a contractor that would perform the work as specified in Viking Specialty Contracting's Bid No. DJ19-1074 (attached to this agenda item).
On April 8, 2019, a grant application was submitted by James Menlove, County Manager, on behalf of Supervisor Cline, for the requested funds; however, there was insufficient time to obtain Board approval prior to submitting the grant application (attached to this agenda item). |
| Evaluation |
| Gila County District III Supervisor Woody Cline and Executive Administrative Assistant Cathy Melvin have been working with ADEQ and ATC Group to mitigate the environmental hazard posed by the dilapidated building known as the Hayden motel. ADEQ has awarded Gila County reimbursable grant funds in an amount not to exceed $95,000 to have the building abated, demolished and debris removed. ATC Group Services conducted the public bid process in which five pre-qualified state contractors were invited to bid. Two contractors submitted bids to perform the work and the low bidder, Viking Specialty Contracting, was selected. ATC Group Services will also provide project management and oversight to ensure the cleanup is conducted in accordance with ADEQ regulations and the required disposal documentation is provide at the end of the project and forwarded to Gila County for record retention. |
| Conclusion |
The reimbursable grant from ADEQ has been awarded to Gila County for the abatement, demolition, and disposal of the Hayden motel in the amount not to exceed $95,000 should the Board approve the contract. Viking Specialty Contracting was selected to perform the work in accordance with ADEQ requirements at a bid price of $82,886.87.
This request asks the Board to authorize the previous submittal of a grant application to ADEQ to obtain Brownsfield State Response Grant funding for this project; accept funding from ADEQ through its Government Services Contract No. ADEQ19-BF1911; and award Service Agreement No. 053119 to Viking Specialty Contracting in the amount of $82,886.87 for the abatement, demolition, and disposal of the old Hayden Hotel located 637 Highway 177, Hayden, Arizona. |
| Recommendation |
| Staff recommends the Board's approval of the requests as listed in the previous sections of this staff report. |
| Suggested Motion |
| Information/Discussion/Action to approve: 1) the submittal of a grant application to the Arizona Department of Environmental Quality (ADEQ) to obtain Brownsfield State Response Grant funding; 2) Government Services Contract No. ADEQ19-BF1911 in an amount not to exceed $95,000 with ADEQ; and 3) Service Agreement No. 053119 in the amount of $82,886.87 with Viking Specialty Contracting - all of which pertain to the abatement, demolition, and disposal of debris from the former Hayden motel located at 637 Hwy. 177, Hayden, Arizona. (Mary Springer) |
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