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  Regular Agenda Item     3. D.    
Regular BOS Meeting
Meeting Date: 06/18/2019  
Submitted For: Adam Shepherd Submitted By: Debra Williams, 911 Coordinator
Department: Sheriff's Office  
Fiscal Year: FY2020 - July 2019 through June 2020 Budgeted?: No
Contract Dates
Begin & End:
July 1, 2019 thru June 30, 2020 Grant?: Yes
Matching
Requirement?:
No
Fund?: New

Information
Request/Subject
FY2020 9-1-1 Program Grant Agreement No. GFR-AZ911-004
Background Information
On December 4, 2018, the Board approved electronic submittal of a grant application to the Arizona 9-1-1 Program Office for the FY2020 9-1-1 program budget.  The budget was developed based on the addition of 8% for unforeseeable vendor costs fluctuation, in accordance with previous budgets written by Arizona 9-1-1 Program personnel.  On February 21, 2019, an application in the amount of $224,984 was successfully submitted via the state eCivis electronic portal (application attached).
Evaluation
On April 26, 2019, the award announcement was received with an outline of funding that supports the exact cost for twelve (12) months of the current CenturyLink Managed Services Contract, twelve (12) months of additional Telco circuits for 9-1-1 transfer to Miami PD and 9-1-1 call routing from Arizona Telephone Company (TDS) to Gila 9-1-1 Network PSAPs, plus 1.7% funds to support 9-1-1 System Coordinator responsibilities(announcement attached). There is no approval for additional equipment or cost fluctuation margin.
Conclusion
The final FY2020 9-1-1 Network budget award total is $190,371.  Management of the funds will include submission of annual statistics and monthly reports per the schedule listed in the agreement.  

Upon completion of the W-9 and ACH forms (attached) by Finance, invoices received will be submitted for grant reimbursement through the State electronic eCivis system, allowing funds to be deposited and available prior to payment processing by the 9-1-1 System Coordinator.
Recommendation
It is the recommendation of Sheriff J. Adam Shepherd that the Board of Supervisors approve the FY2020 9-1-1 Program Grant Agreement No. GFR-AZ911-004 in the amount of $190,371.
Suggested Motion
Information/Discussion/Action to approve FY2020 9-1-1 Program Grant Agreement No. GFR-AZ911-004 in the amount of $190,371 for the performance period of July 1, 2019 through June 30, 2020. (Debra Williams)

Attachments
FY2020 9-1-1 Budget Application
FY2020 9-1-1 Award Announcement
Grant Agreement Instructions
9-1-1 Program Grant Agreement
State of Arizona W-9 & ACH Forms

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