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ARF- 2601

Regular Agenda Item 4. H.

Regular BOS Meeting

Meeting Date:	06/24/2014
Submitted For:	Steve Sanders
Submitted By:	Steve Sanders, Public Works Division Deputy Director, Public Works Division
Department:	Public Works	Division:	Engineering
Fiscal Year:	FY 2014-2015	Budgeted?:	Yes
Contract Dates Begin & End:	July 1, 2014 through Dec. 31, 2016	Grant?:	Yes
Matching Requirement?:	Yes	Fund?:	Renewal

Information

Request/Subject

Amendment No. Two to ADOT File No. IGA/JPA 10-230I

Background Information

On April 5, 2011, Gila County adopted Resolution No. 11-04-05 authorizing the County to enter into IGA/JPA 10-230I with ADOT for a Transportation Enhancement Project for a sidewalk along Six Shooter Canyon Road from Remington Road to Cherokee Road. On October 9, 2012, Gila County adopted Resolution No. 12-10-01 and approved Amendment No. One amending IGA/JPA 10-230I. That amendment was for ADOT to oversee and administer the project.

Evaluation

ADOT is now requesting the County's approval of Amendment No. Two to the IGA/JPA. This amendment would add $27,000 to the project for ADOT Project Management and Design Review (PMDR) fee. Gila County would be responsible for 5.7% of this amount.

The initial fee in the IGA/JPA was $3,000 for ADOT's Design Review. Some time after the last amendment ADOT has decided it needs to increase their PMDR fee from a range of $30,000 to $50,000 for PMDR. For this specific project, ADOT wants an additional $27,000. The cost to Gila County will be $1,539.

Conclusion

It is possible that if the amendment is not approved, the project will not be built or that ADOT will attempt to collect the PMDR fee from the County. To date Gila County has over $24,000 invested in the project.

Recommendation

It is the recommendation of the Deputy Director of Public Works for the Board of Supervisors to adopt Resolution No. 14-06-08 which authorizes the execution of Amendment No. Two to JPA/IGA 10-230I to increase ADOT's PMDR fee from $3,000 to $27,000 with Gila County paying a 5.7% match in the amount of $1,539.

Suggested Motion

Information/Discussion/Action to adopt Resolution No. 14-06-08 which authorizes the execution of Amendment No. Two to an Intergovernmental Agreement (JPA File No. IGA/JPA 10-230I) between Gila County and the State of Arizona, Department of Transportation for the construction of pedestrian sidewalks along the westerly side of Six Shooter Canyon Road. (Steve Sanders)

Attachments
Resolution No. 14-06-08
Amendment Two JPA/IGA 10-230I
Amendment One JPA/IGA 10-230I
IGA_JPA 10-230-I
Legal Explanation